1 Online-English-Proficiency-Test- 7.28.2020.pptx

English Proficiency Test

1. Computer-Based English Proficiency Test (EPT) Bureau of Education Assessment Education Assessment Division

2. Topics Testing Center Requirements & Testing Staff Registration of Examinees Test Administration Guidelines Securing the Network for the Online Platform

3. Guidelines on holding work-related events World Health Organization (WHO) EO 112: Omnibus Guidelines on the Implementation of Community Quarantine DepEd Order No. 14 s.2020: Guidelines on the Required Health Standards in Basic Education Offices and Schools

4. Key considerations in choosing a testing center* As per World health organization (WHO) guidelines on holding work-related events Seek advice/clearance from local health authorities if it's safe to hold the test in the prospective venue. Secure communication lines with local health authorities before, during and after the test. Preorder health supplies and materials, including alcohols, sanitizers, disposable masks, etc.

5. Key considerations in choosing a testing center* As per World health organization (WHO) guidelines on holding work-related events Develop and agree on a response plan in case someone becomes ill or shows symptoms of COVID-19 1. Identify an isolation area. 2. Have a transportation plan from the testing center to a health facility. 3. Know quarantine procedures in case someone tests positive during or just after the testing day.

6. WHO ARE NOT PERMITTED TO GO OUTSIDE, THUS NOT ALLOWED TO TAKE THE TEST?* as per EO 112: Omnibus guidelines on the implementation of community quarantine Any person below 21 years old and those who are 60 and above Those with comorbidities, immunodeficiency or other health risks Pregnant

7. Health Protocol of SDO Caloocan City

8. -All personnel and visitor’s shall be subjected to temperature check prior to entering the premises.

9. Those who will have a temperature reading of : - Cannot enter the premises. - For evaluation and referral to Barangay Health Response Team/ nearby Health Care Facility. 37.6°C or greater

10. Those who will have a temperature reading of : 37. 4°C or lower Submit the duly signed and pre-accomplished Health Declaration Form to the Triage.

11. Health Declaration Form will be evaluated and if all response is “NO” they can enter the premises and proceed to the holding area/registration.

12. If there’s any “YES” in response, needs further evaluation and assessment. Refer to a Barangay Health Response Team or Health Care Facility .

13. Those who will have a temperature reading of : 37. 5°C Rest in isolated area outside the school entrance gate for 5 minutes and recheck the temperature . If temperature reading is still 37.5°C, needs further assessment. May refer to the nearest health care facility .

14. Holding Area Testing Room EPT Examination Day Walk-Thru

15. Testing Center Requirements 1 It can be in the Division Office or a testing center for student examinations. Location should be under General Community Quarantine, not ECQ. For large divisions, a testing center per district may be allowed provided it has passed all the technical/system specifications for conducting the test. (strong/stable internet connection, at least 20 desktop computers and 1 buffer, no power interruption, etc.) Testing rooms should only accommodate 15-20 examinees, 1 room examiner and 1 IT Officer/Coordinator. For testing center which needs to conduct multiple sessions, a holding area must be provided for teacher-applicants. It should be spacious enough to ensure social distancing is enforced. Examinees and testing staff should submit themselves to precautionary measures such as temperature check, wearing of masks, sanitizing etc. Testing room should be disinfected after every session.

16. Testing Staff 1 Division Testing Coordinator (DTC) Room Supervisor/s (if applicable- 5 testing rooms and above) Room Examiners IT Officer/IT Coordinator Nurse or Medical Officer Security personnel Support staff (limit the number - as needed only)

17. Responsibilities of the DTC 1 Attend the orientation conducted by BEA Provide the following to BEA: List of Testing Centers Assessment Plan (proposed testing date/s, number of sessions, etc.) Masterlist of Examinees Accomplished User Registration Form for the enrolment of the examinees in the online platform Provide the list of examinees per testing room and attendance sheet for the Room Examiner

18. Responsibilities of the DTC 1 Upload the accomplished user registration form in the online platform Ensure that the testing centers are issued with clearance from the local health office Make sure that all health and safety protocols are properly observed Oversee the test administration and report any untoward incidents to BEA Ensure that the confidential test materials are kept in a secure place at all times

19. Responsibilities of the Room Supervisor 1 Oversee the test administration in all the testing rooms Make sure that the room examiners have all the necessary materials before the start of the testing session Account the forms from the Room Examiners to be submitted to the DTC Report to the DTC any untoward incident

20. Responsibilities of the Room Examiners 1 Attend the orientation conducted by the Division/DepEd-BEA Coordinate closely with the DTC for assessment plans and materials Set up the testing room according to the testing center requirements Protect the security of the test materials, including forms and log in details of the examinees Conduct assessment session according to the script and instructions in the Room Examiner’s handbook Accomplish forms as prescribed in the handbook

21. Responsibilities of the IT Coordinator 1 Conduct initial and final inspection of the testing rooms prior to the testing day Certify that the computer units in the testing room are working and have passed the requirements set by BEA Assist the Room Examiner in troubleshooting of the computer units during the conduct of the test

22. Responsibilities of the Nurse/ Medical Officer 1 Check the validity of the health clearance/certificate of the examinees and testing staff Make sure that all necessary health supplies and materials are readily available Ensure that health and safety measures are strictly observed at all times on the testing day Initiate execution of response plan in case of emergency

23. Responsibilities of the Support Staff 1 Maintain security and safety in the testing center Record the time of log in and out of the testing staff and examinees, including their temperature log for health and safety reasons Disinfect the testing rooms, holding area and frequently touched surfaces and objects before and after the testing sessions Make sure that all signages on health and safety measures, way to the testing room, holding area and comfort rooms are posted conspicuously Put health supplies and materials in their appropriate places within the testing center

24. CRITERIA FOR SELECTING A ROOM EXAMINER 1 The Room Examiner has the primary responsibility in administering the computer-based EPT. Thus, the Schools Division Superintendent (SDS) must select a qualified room examiner based on the following criteria: S/he must be an Education Program Supervisor or a Public Schools District Supervisor. S/he has a prior experience in conducting national tests for students and teachers. S/he has basic computer literacy skills.

25. Registration of Examinees The registration of EPT examinees is a function of the Division Testing Coordinator (DTC) Account in the online platform. “Upload users” tool must be used to register bulk users.

26. Steps on Uploading Users (for the Division Testing Coordinator) Step 1: Provide the needed information in the template (User Registration Form.csv) provided by BEA. Required Information: username – refers to the log-in ID of examinees password – refers to the log-in password firstname – refers to the first name of the examinee lastname – refers to the last name of the examinee email – refers to the examinee’s personal e-mail address cohort1 – refers to the assigned Division Code, e.g. A01, M01, B02, etc.

27. Sample: Additional Instructions: Make sure that all information are accurate to avoid log-in errors during the actual examination. Replace Ñ and ñ with N and n to avoid misspelled names. Check if there are duplicate usernames or e-mail addresses to avoid registration errors.

28. Step 2: Go to http://assessment.deped.gov.ph/ using your browser. Step 3: Click on “Log in” and input your username and password, then press enter or click on “Log in”.

29. Step 4: Click on “Site administration” on the menu.

30. Step 5: Click on “Users” tab.

31. Step 6: Click on “Upload users” from the options under Accounts.

32. Step 7: Return to your browser and click on “Choose a file…”

33. Step 8: Click 1 on “Choose File” and find and select the csv file of users. Then, click 2 “Upload this file ”. 1 2

34. Step 9: Click on “Upload users”. A summary will be shown. Go to the list of Settings and change 1 the “Force password change” to “All”. Then, click 2 “Upload users”. 2 1

35. After uploading the users, a summary users created will be shown. Click on “Continue” to finish.

36. Important Notes: Create log-in stubs (use the template provided) for the examinees. These log-in stubs should only be provided to the examinees during their testing session. Examinees will be asked to change their password when they log-on to BEA Platform. They must change their password first to continue with the next instructions of the Room Examiner.

37. Test Administration Guidelines The Division Testing Coordinator, Room Examiner and the IT Officer will perform an important role in the test administration of computer-based EPT. It is important to follow the steps and guidelines to ensure a standardized test administration.

38. Preparation of the Division Testing Coordinator (DTC) Prepare the following: Log-in stubs Form 1 – List of Testing Centers Prepare attendance sheets for the Room Examiner. Ensure that the testing center has a waiting area to accommodate the examinees. Strict implementation of social distancing must be enforced. Inform the examinees that they should wear a face mask all the time. Ensure that temperature checking and sanitation will be done before entry to the testing center.

39. Preparation of the Testing Center and Examinees (Cont.) Only the registered examinees should enter the testing center and take the test. Walk-in examinees are not allowed. Limit the number of examinees who will go to the testing center. Note: If there are only 20 computers in the testing center, there can be 2 batches of examinees per testing day. Instruct the examinees to arrive at the testing center 30 minutes before their scheduled time of examination. Orient and inform the examinees that they need to present their PRC ID once their name is called prior to their entry in the testing room. Ensure that the testing room will be disinfected every after the session.

40. System Preparation (for the IT Officer) Set up the Safe Exam Browser (SEB) before the examination day. Inspect if all computers that will be used for testing are connected to the internet. Prepare all the computer units for the examination by opening the Safe Exam Browser (SEB).

41. Setting Up the Safe Exam Browser (SEB) Download the Safe Exam Browser Installer in this link: https://bit.ly/CBTEPTForms

42. 2. Install the SEB to all computer units to be used in the examination. Setting Up the Safe Exam Browser (SEB)

43. Setting Up the Safe Exam Browser (SEB) 3. Open the “SEB Configure Tool” application.

44. 4a. In General Settings, change the Start URL to http://assessment.deped.gov.ph Setting Up the Safe Exam Browser (SEB)

45. 4b. In Browser Settings, select “ get generally blocked ” under “Links requesting to be opened in a new browser window…” Setting Up the Safe Exam Browser (SEB)

46. 5. Click on File then select “Save Settings” or press Ctrl+S to save the changes. Setting Up the Safe Exam Browser (SEB)

47. System Check This checklist should be attached to the computer units that will be used during the test, including the buffer. This is to be accomplished by the IT Coordinator of the School or IT Officer.

48. Opening the Safe Exam Browser (SEB) The SEB must be opened for the examinees to take the examination. When SEB is open, all shortcut keys such as Alt+Tab , Print Screen, Windows Key , etc. will be disabled. Browsing of other sites within SEB is also disabled.

49. Test Administration (for the Room Examiner) Pre-Test Inspect the seating arrangement before instructing the examinees to enter the Testing Room. Make sure that they will be seated at least one meter apart. Check if the label of the computer units, including the buffer is attached properly. Call the examinees one by one and verify their identity through their valid ID before allowing them to go inside the testing room. Once everybody has entered the testing room, instruct the examinees to put their mobile phones on silent mode and place it inside their bag. Ask them to leave their bags in front or at the back of the testing room. Allow them to go to the comfort room or attend to other personal stuff for 5 minutes. Once they are seated, begin with the orientation.

50. Test Administration (Cont.) Orientation of the Examinees 1. Read: Good morning, everybody. I am (state your name) . There are some points you should remember to follow while taking the test. I shall read each one. 2. Read the following slowly and clearly: You are not allowed to leave the room once the test has started. Do not click anything on the screen of your computer until you are told to do so. Questions on the directions or on any test item will not be entertained once the test has started. Select your answer from the given choices that corresponds to your answer. You can return to the test items WITHIN THE SUB-TEST and change your answer if there is still time and if you haven’t submitted your answers. Read and answer each question as fast as you can so that you can finish the test within the allotted time. Once you have clicked “START ATTEMPT”, the timer runs automatically. Work quietly and mind only your own work. Each of you has a unique set of test; thus, you may finish at different time depending on your own pace. Do not use any references or electronic devices inside the Testing Room.

51. Test Administration (Cont.) 3. Distribute the log-in stubs of the examinees. Make sure that the correct log-in stubs are given to the examinees. Say: Everybody, look at your log-in stubs. (Pause). Check if your name, username and password are printed. If you notice that the stub is not yours, raise your hand and I will replace it. 4. Changing password. Say: On your screen, click on Log-in. Type in your user name and password EXACTLY AS IT IS on your the log-in stub. (Pause). You will be asked to change your password. Create your own password to secure your account. To do this, type your current password, the one indicated in your log-in stub. Next, type in your new password. Your new password should have at least 1 uppercase letter, 1 lowercase letter, 1 special character and 1 digit. Retype it in the box below and then click Save Changes. You don’t need to remember your new password because you can only access and attempt answering the test today. 5. Accessing the EPT. Say: Click on My courses on the left of your screen, then click on EPT. Do not click or open anything yet after accessing the test.

52. Test Administration (Cont.) 4. Changing password. Examinees’ screen should appear as this:

53. Test Administration (Cont.) 5. Accessing the EPT. Say: Next is accessing the test. On the left of your screen, click on My Courses then click on EPT. Do not click or open anything yet after accessing the test. Examinees’ screen should appear as this:

54. Test Administration (Cont.) 6. Reading the General Instructions and Answering the Descriptive Questionnaires. Say: In the Descriptive Questionnaire, the examinees need to provide some basic information such as Region, Division Office, Name of Testing Center (or this school), Gender, Birthday, Age, Civil Status, and Field/Area of Specialization. Instruct them to not leave any item blank.

55. Test Administration (Cont.) Test Proper The time limit for each subtest is as follow: 15 minutes for English Structure, 25 minutes for Written Expression, and 50 minutes for Reading Comprehension. Examinees will start working on their own after reading the script. The Quiz Navigation Portion will allow the examinees to monitor their own pace as they take the test. They can see the time left, preview items before answering them and see which items are answered and unanswered. Stress that examinees should not answer two subtests simultaneously. They should finish one subtest before proceeding to the next to avoid decrease in the time limit.

56. Test Administration (Cont.) Test Proper Allow examinees who finish ahead of time to leave the testing room. Instruct them to log out their account. Get the log-in stub from the examinees. Have them sign in the attendance sheet where they will log the time they finish the test. Inform them that the results of the test will be given to the division office.

57. EPT ONLINE Forms & Software: https://bit.ly/CBTEPTForms For submission of Forms and Requests: [email protected]

58. Monitoring and Evaluation Monitors: https://bit.ly/onlineEPT Room Examiners: https://bit. ly/roomexaminerEPT

59. Thank You! Prepared by: Jerreld M. Romulo Aprille Rose D.S. Bacala BEA-EAD