#@123ganttchart-240304175359-d9a26905.pptx

Government College of Nursing Rajnandgaon
MSc nursing

1. SEMINAR ON GANTT CHART SUBMITTED TO SUBMITTED BY Tikeshwari Sahu M.Sc (n) II Year, Government college of nursing, Rajnandgaon.

2. GANTT CHART A G antt chart is a horizontal bar chart developed as a production control tool in 1910 by Henry L Gantt, an American engineer and social scientist. A G antt chart provides a graphical illustration of a schedule that helps to plan, coordinate and track specific tasks in a project. Project usually involves more than one person or more than one step poses many questions and the answer is the time oriented diagram ( i.e ) the Gantt chart.

3. DEFINITION GANTT CHART Gantt chart is a type of bar chart that illustrates a project schedule - Jogindra V ati I t is defined as a graphical device that illustrates the tasks, machines, personnel and resources used to complete your task. It is always done on a calendar oriented grid.

4. History Karol Adamiecki -1896 – H armonogram . 1910-1915 Henry Gantt devised his own version of the chart. The earliest G antt charts were drawn on paper. In the 1980s personal computers allowed widespread creation of complex and elaborate G antt chart. At the end of 1990 Gantt chart became a common feature of web-based applications by 2012 almost all Gantt charts were made by software which can easily adjust to schedule changes. 1999 Gantt charts were identified as one of the most widely used management tools for project scheduling and control.

5. OBJECTIVE The main objective of a Gantt chart is to assess how long a project should take and to establish the order in which tasks need to be carried out by the ending of the project.

6. NEED OR PURPOSES

7. Conti… To illustrate the relationship between project activities and time. To show the multiple project activities on one chart. Avoid completion confusion G antt charts were created to keep users on track, providing a visual timeline for starting and finishing specific tasks. K eep everyone on the same page W here there is a visual framework for the work to be done, there are fewer chances of misunderstanding especially when it comes to highly complex tasks.

8. Conti… Effectively allocate resources The more closely the chart is followed the better chance there is of keeping project costs within budget. While also better assuring on-time completion. Get a handle on the future It helps decision makers look further ahead to ensure each given project is working toward the achievement of the organization’s long term strategic objectives. Understand task relationships Charts can make clear how various tasks are inter-related and perhaps rely on the completion of another to meet specific objectives. charts makes it very easy to visualize related tasks.

9. Characteristics of Gantt chart The bar in each row identifies the corresponding task. T he horizontal position of the bar identifies start and end times of the task. B ar length represents the duration of the task. Task durations can be compared easily. G ood for allocating resources and re-scheduling. P recedence relationships can be represented using arrows.

10. Conti… Critical activities are usually highlighted. Slap times are represented using bars with dotted lines. The bar of each activity begins at the activity earliest start times. The bar of each activity inside the activity latest finish time.

11. COMPONENTS OF GANTT CHART

12. Fig: A Gantt chart created using  Microsoft Project  (MSP). Note (1) the  critical path  is in red, (2) the  slack  is the black lines connected to non-critical activities, (3) since Saturday and Sunday are not work days and are thus excluded from the schedule, some bars on the Gantt chart are longer if they cut through a weekend.

13. CONTI… HORIZONTAL AXIS Represents time scale expressed as absolute time from the project start to its end. I t indicates time needed to do the project. VERTICAL AXIS Used to represent the present point in time vertical lines are indicated to denote progress and completion. It helps to understand progress and end of the project schedule.

14. Conti… BROKEN LINES indicates gap or slippage times during the project schedule. DIAMOND SYMBOL indicates rescheduled work. MILESTONES represented in the chart. RESOURCE allocation can be specified for each task. COLOR CODE used for certain specific task.

15. TYPES OF GANTT CHART LOAD CHART S chematic and graphic device to indicate the amount of authorized work yet to be performed by a machine, a group or any other producing unit in a factory. SCHEDULE CHART Schedule chart focuses on that activity sequence and timing for various components of a job it can also be used to monitor the actual progress of your job in relation to the plan.

16. Steps of Construction of gantt chart

17. Step-1 identify essential tasks Gantt charts don’t give useful information unless they include all of the activities needed for the project to be completed. So to start , list all of these activities . use a work breakdown structure if you need to establish what the tasks are. Then for each tasks, note its earlier start date and its estimated duration.

18. Step 2 - identify task relationship The chart shows the relationship between the tasks in your project. S ome tasks will need to be completed before you can start the next one, and others can’t end until proceeding once have ended. For example, if you are creating a brochure you need to finish the design before you can send it to print. This dependent activities are called “sequential” or “linear” tasks other tasks will be “parallel”.

19. Step3 - input activities into software Draw your charts by hand or use specialist software, such as Gantto , Matchware or Microsoft project. Some of this tools are cloud - based, meaning that you and your team can access the document simultaneously from any location. T his helps a lot when you are discussing optimizing and reporting on a project.

20. step 4 – chart progress As project moves along it will evolve Update your chart to reflect changes as soon as they occur. T his will help you to keep your plans your team and your sponsors up to date. F or example if quality assurance of core modules revealed a problem then you may need to delay training, and halt development of the management information system until the issue is resolved.

21. Process of gantt chart

22. Conti… IDENTIFY THE PURPOSE It is helpful to first decide whether this is a project or a process, because diagramming a process might work better with a flow chart. DEFINE THE PROJECT TIMELINE Decide how to divide the increments of time for the duration of the project. Each one should have a start date and end date

23. Conti… BREAK THE PROJECT DOWN INTO MANAGEABLE PIECES D ivide the project into major components then tasks and sub tasks. Continue breaking them down until they are each straight forward tasks. CREATE PROGRESS BARS T o create a progress bar for each task. A progress bar is simply a horizontal bar that should be in line with the task name it represents and should begin beneath its start date and end beneath its end date.

24. Conti… DEFINE THE CRITICAL PATH It is a method of looking at all of the activities in the G antt chart considering the timing and dependent relationships of each and calculating the longest path from start to completion of the project. ADD MILESTONE MARKERS Choose a symbol to represent milestones, that is major events that either have a large part in the process. P lace them on the chart beneath the date or time when they occur.

25. Model gantt chart

26. Conti…

27. USES OF Gantt chart To show the current schedule status. To measure task duration in the project. T o represent cost, time and scope of the project. A useful tool for planning and scheduling projects. T o plan how long a project should take. L ays out the order in which the tasks need to be carried out.

28. CONTI… Modern Gantt chart software provides dependencies between tasks. To monitor your project’s progress. To visualize immediately what should have been achieved at any point in time. To assist in taking remedial action to bring the project back on course, if required.

29. Advantages A useful tool for displaying time-based information within a project Very simple to create. They provide a useful overview of project activities, a good starting point for project planning The charts are widely used and understood. There exists several PC software packages that allow you to build Gantt charts. It helps in planning and monitoring the work of project All the task are visible at a glance in relation to other Deadlines are depicted in the chart

30. limitations It cannot effortlessly display more than 30 activities. It is valuable only for short projects. Chart can communicate only little information at a time. Magnitude behind the schedule is easily miscommunicated, since it does not represent full size of the project. It does not explain the reasoning behind the chosen duration of each activity. It do not consider project costs or resources. D ifficult to update manually.

31. Nursing actions for a project Gather data. Analyze data. Develop a plan. Implement the plan. Evaluation, feedback and modification. A pplication of this controlling process by nurse managers would be specific to the project or program. T he nurse manager’s goal is to complete each activity or phase on or before the projected date.

32. APPLICATION TO NURSING SERVICES AND EDUCATION A Gantt chart is a bar chart that can help nursing services improve patient care management by visualizing and organizing tasks, responsibilities, and shifts. It can also help with: Scheduling:  Scheduling appointments and nursing shifts Resource management:  Allocating resources and managing workloads Communication:  Improving communication and collaboration among nursing staff Project progress:  Tracking progress and identifying potential bottlenecks Timelines:  Creating realistic timelines and setting goals and expectations Workflow:  Streamlining workflows and reducing bottlenecks

33. conclusion Gantt chart provide a visual and organized way to plan, schedule and track tasks within a project. T hey enhance project management efficiency by clearly displaying timelines, dependencies and progress, fostering better communication among team members. I ntegrating Gantt charts can lead to improved project coordination and successful execution.

34. recapitulation Q.1 What is Gantt chart? (2marks) Q.2 Enlist the steps of construction of gantt chart (4marks) Q.3Write the advantages of gantt chart (3marks) Q.4 A major limitation of Gantt charts in project management is that they do not: (1marks) a. indicate the major activities involved. b. show activity times. c. show the timing of activities. d. show precedence relationships. e. give a visual portrayal