3.1 Day II - Employability and Life Skills - 18-05-24.pptx

Employability and life skills - Day II

1. ToT Training on : Employability and Life Skills Organized by: GIZ-STEP Program, in collaboration with Game Changers Consulting PLC 17 th – 19 th May, 2024 Elilley International Hotel, Addis Ababa

2. Day Two - Employability and Life Skills Training

3. Outlines Job Searching Techniques CV and Resume Building Interview Skills Digital Literacy Building Resilience and Coping with Stress Teamwork and Collaboration in Workplace Professional Etiquette Understanding workplace Socio-Cultural diversity

4. Job searching process Know what you are looking for : take some time to identify your career goals and achieve i n our professional life. Be flexible : explore different industries and job roles that match your skill set . Be on the look out : job boards, company websites, and social media channels. Improve your soft skill : communication, teamwork, and problem-solving .

5. 5. Network with industry professionals : connect with professionals in your industry of interest 6. Join Professional Sites like LinkedIn: platform to showcase your skills and connect with other professionals in your industry. 7. Build Your Brand (will be discussed in detail in later topics ): creating a professional profile on social media and posting relevant content related to your field . 8. Target Relevant Job Postings: Be specific in your job search

6. Personal attributes are personal qualities or traits that shape an individual's behavior, attitudes, and interactions with others. Example: Positive attitude, creativity, strong work ethic, initiative, integrity… Transferable skills are skills that can be applied and utilized across different jobs, industries, and settings. Example : Communication, Teamwork, Problem-solving, Time management

7. Individual exercise Take a moment to reflect on your educational background, extracurricular activities, volunteer work, internships, coursework, or any other relevant experiences. Create a list of transferable skills that you have developed through these experiences. These skills may include communication, teamwork, problem-solving, organization, time management, adaptability, or critical thinking. Consider your personal attributes or qualities that may be valuable in a work environment. These could include being dependable, proactive, responsible, detail-oriented, creative, resilient, or having a strong work ethic.

8. What is Networking? Networking is one of the job strategies to obtain job interviews. done via Connecting with someone who works in the same field or company you’re interested in, D ifferent online tools.

9. linkedin.com lonadd.com Hahu.com /jobs   ethiojobs.net Ezega.com/jobs

10. Nilejobs.com careers Employethiopia.com ejob4all.com GeezJobs.com

11. Take aways : Job searching as a fresh graduate can be challenging, but with the right mindset, strategies, and tools, you can find a job that aligns with your interests and career goals. However, following these job-hunting tips can increase your chances of securing a job that aligns with your career goals. So, stay focused and be positive throughout the process. Remember that finding your dream job is a journey, so stay motivated and keep learning!

12. CV and Resume Building Learning outcomes: Identify the meaning and importance of resume/CV and cover letter. List the key elements of resume/CV and cover letter writing

13. Brainstorming   What is your understanding of Cover Letter and CV/Resume? Have you ever prepared one of the three before? If so, please share the components you have included.

14. Then, write the cover letter on the paper distributed by the facilitator. Salutation- is the greeting at the beginning of the letter where you address the recipient. The salutation should be formal and should address the specific person you are contacting. Introduction- mention your background, experience, or any specific accomplishments that make you a strong candidate for the position. Body Paragraph- highlight your skills, qualifications, and achievements that are directly relevant to the job. Be sure to tailor this section to match the requirements and responsibilities outlined in the job description. Conclusion- summarize your key qualifications and express your enthusiasm for the opportunity to contribute to the company. 20 min

15. A cover letter is the link between your resume or CV and what you can contribute to potential employers. Your cover letter will demonstrate why you want to work for this employer your understanding of their needs H ow your skills and experience would make you a good ‘fit’ for the role and organization. It also allows you to demonstrate your communication skills and your passion and energy for the role you are applying to.

16. Some general rules about Cover Letters : Address your letters to a specific position/ HR department if you can. Tailor your letters to specific situations or organizations by doing research before writing your letters. Keep letters concise and factual, no more than a single page. Avoid flowery language. Give examples that support your skills and qualifications. Put yourself in the reader’s shoes. Don’t overuse the pronoun “I”. Remember that this is a marketing tool. Use lots of action words. If converting to a . pdf , check that your formatting is translated correctly.

17. Reference skills or experiences from the job description and draw connections to your credentials. Make sure your CV/Resume and cover letter are prepared with the same font type and size. Save the CV/Resume using your full name.

18. Components of CV Personal Information Professional Summary/Objective Education Work Experience Skills Projects or Research Extra curricular activities Award and achievements References

19. Do’s Be consistent in format and content. Make it easy to read and follow, balancing white space. Use consistent spacing, bold, and capitalization for emphasis. List headings (such as Experience) in order of importance. Within headings, list information in reverse chronological order (most recent first). Avoid information gaps such as a missing summer. Be sure that your formatting translated properly if converted to a . pdf .

20. Don’ts Use personal pronouns (such as I) Abbreviate Use a narrative style Number or letter categories

21. Interview skills Learning outcomes Identify the meaning and importance of a job interview. List strategies for better job interview skills

22. Job interview A job interview is a conversation that occurs between a potential employer and a job applicant. PRE Generate a list of likely interview questions based on the knowledge, skills, and responsibilities in the position description. Prepare a list of questions to ask your interviewer(s) that: yield more information about the role, expectations, and the organization’s culture. obtain insights about the work environment and how you would contribute to their work, rather than focus on benefits/rewards you might receive (save those for when you receive an offer).

23. WHILE Ask if you can take notes and/or refer back to notes you prepared in advance. Consider what the interviewer needs to know about you by the time the interview ends to be confident that you are the right fit for the role and organization. Ask thoughtful questions that demonstrate you were listening throughout the interview. Leave the interview knowing these three important pieces of information: how to get back in touch with your interviewer; the next step in the recruiting process; and the anticipated time frame before the next step .

24. POST Express thanks and politely ask for feedback if you are not selected to move forward. Not all interviewers will share a concrete assessment, but every bit helps you do better next time, or may help the organization keep you top-of-mind when new roles open

25. Interview Formats IN-PERSON What to Wear A business suit is the most common attire. Depending on the industry/site, you might wear business casual attire or need special clothing (e.g., lab coat, closed-toe shoes).

26. What to Do Arrive early and anticipate a security screening. Turn off your phone. Greet everyone politely and professionally. Stay energized, especially in back-to-back interviews. Observe workspace setup, the demeanor of the staff, and the demographics /diversity of the workforce.

27. Group Exercise (role play) : ask the following question What are your strengths What is your greatest weakness? Tell me about yourself. Why do you want to work here ? Where do you see yourself in five years? Why should we hire you? Or How do your skills align with this role

28. Do you prefer to work on a team or independently How do you deal with pressure or stressful situations? Do you have any questions for me/us?

29. Digital Literacy Learning Outcomes Identify the importance of learning basic computer skills to navigate and utilize technology effectively. Explain how learning basic computer skills enhance employability and open up more job opportunities. Describe how proficiency in computer skills enhances workplace productivity

30. Digital literacy is crucial for fresh graduates in today's digital age. Here are some reasons why digital literacy is important for you: Employability : In the current job market, digital skills are highly sought after by employers. Many job roles require proficiency in using digital tools and technologies. Workplace Productivity : Digital literacy skills enable graduates to navigate and leverage technology effectively in the workplace .

31. Adaptability and Lifelong Learning : Digital literacy provides a foundation for continuous learning and enables graduates to stay relevant in an ever-changing digital landscape. Digital Citizenship : Digital literacy encompasses responsible digital citizenship, which involves understanding online ethics, privacy, security, and appropriate online behavior. Professional Development : Digital literacy skills enable graduates to engage in online professional development opportunities such as webinars, online courses, and virtual conferences. Personal and Professional Branding : Digital literacy skills empower graduates to curate and manage their online presence effectively.

32. Digital literacy has paramount importance in today's technology-driven world. It is important to navigate, understand, critically evaluate, and effectively use digital tools and technologies. These skills enable individuals to effectively navigate and utilize technology in their professional lives.

33. BUILDING RESILIENCE AND COPING WITH STRESS Learning outcomes: Identify ways to become resilient. Describe different methods to cope with stress

34. Resilience is the ability to spring back after something bad happens and to move forward successfully. You have many assets and strengths that enable you to be resilient. You have used many of them already to accomplish good things.

35. Bayush is a 14-year-old girl who helps her family by washing clothes in the neighborhood. In addition, Bayush does most of the domestic chores at home as she is the oldest and her mother needs her help around the house. She fetches water and works on the farm. One day, her mother became very sick and was bedridden. Bayush was very worried about her mother’s health. She did not have anyone she could ask for money to support her mother’s treatment. This was very stressful for Bayush . Eventually, Bayush became depressed, lost her appetite, and started to get frequent headaches. When her mother became sicker, she went to her neighbor and talked to her about it. Her neighbor helped her raise some money from others in the village and took her mother to a nearby hospital. Bayush was relieved after her mother received the treatment she needed .

36. Question: What was the cause of stress for Bayush ? Both the external and internal stressors? What were the symptoms of stress for Bayush ? How did Bayush cope with her stress?

37. Stress can affect all aspects of our life, including our emotions, behaviors, thinking ability, and physical health. No part of the body is immune! Some of the behavioral, physical, and cognitive symptoms of stress are: Becoming easily agitated, frustrated, and moody. Feeling overwhelmed, like you are losing control or need to take control. Having difficulty relaxing and quieting your mind. .

38. Feeling bad about yourself, lonely, worthless, and depressed. Avoiding others or withdrawing from social life. Having low energy. Having frequent headaches. Not being able to sleep. Being unable to focus, including forgetfulness and disorganization. Being pessimistic or seeing only the negative side

39. Healthy Ways to Manage Stress Everyone's stress management strategies may vary, so it's important to find what works best for you. If your stress levels persist or significantly impact your daily life, consider seeking professional help from a healthcare provider or mental health professional. Here are some strategies that can help you effectively manage stress :

40. Get enough sleep. Learn how to relax including visualization and deep breathing. Changing perceptions and expectations. Break jobs/tasks into manageable parts. Avoid postponing things. Don’t compromise your values/beliefs. Talk to someone who you trust.

41. Summary : Resilience , the ability to hold up under pressure and meet challenges head-on, is indeed supported by effective stress management skills. These two-skills work hand in hand to break the hold that stress can have on your life, allowing you to experience greater happiness, health, and productivity. The ultimate objective is to achieve a balanced life that encompasses not only work, but also relationships, relaxation, and enjoyment.

42. Team work and collaboration in work place Learning objectives Explain the importance of teamwork and collaboration in achieving shared goals and fostering a positive work environment. Describe how to adapt different team dynamics and roles by adjusting their approach and behavior as needed. Reflect on personal strengths and areas for growth in teamwork and collaboration.

43. Brainstorming session What do you think Teamwork and Collaboration look like in the Workplace? What is your definition of a cooperative person?

44. Teamwork The ability to work as part of a team is one of the most important skills in today’s job market. Employers are looking for workers who can contribute their own ideas, but also want people who can work with others to create and develop projects and plans.

45. Individual commitment to a group effort” - that is what makes a teamwork, a company work, a society work, a civilization work.” - Vince Lombardi (football coach)   “Coming together is a beginning” - Keeping together is progress. Working together is a success.” - Henry Ford (pioneer of the assembly-line production method) Teamwork The strength of the team is each individual member...the strength of each member is the team.” divides the task and multiplies the success

46. Summary : Teamwork is the act of individuals coming together and collaborating to achieve a common goal. It involves effective communication, mutual respect, and a shared sense of purpose. Overall, teamwork is about actively participating, collaborating, and contributing to a group effort while demonstrating strong communication, adaptability, and a commitment to continuous learning. Embracing teamwork can help you succeed in your early professional experiences and lay a solid foundation for your future career growth.

47. PROFESSIONAL ETIQUETTE Learning outcomes Identify the key components of professional etiquette to N avigate the complexities of workplace.

48. Workplace Behavior and Protocol People- How you treat people says a lot about you ( names,personal space,secretes )

49. Communicating- It’s sometimes not what you say, but how you say it that counts Return phone calls and emails within 24 hours — even if only to say that you will provide the requested information later. Ask before putting someone on speakerphone. Emails at work should be grammatically correct and free of spelling errors. When emailing, use the subject box, and make sure it directly relates to what you are writing. Never say in an email anything you wouldn’t say to someone’s face.

50. Meetings The environment of a meeting requires some careful navigation to maintain your professional image, whether the meetings are one-on-one, with several colleagues, or with external clients. For a meeting in someone’s office, don’t arrive more than five minutes early, as they may be prepping for your meeting, another meeting later that day, or trying to get other work done. Don’t arrive late ever. If you are going to be late, try to let someone know so that people are not sitting around waiting for you. Don’t forget that being on time for a meeting means arriving 5 minutes early — for an interview, arrive 10 minutes early .

51. When a meeting runs late and you need to be somewhere else, always be prepared to explain where you need to be. Do not interrupt people. This is a bad habit to start and a tough one to end. There is a time and place for confrontation, and a meeting is almost never that place. Give people time and space outside of meetings to reflect on issues that need to be dealt with.

52. Workspace- You may spend more hours in workspaces than in your home space so

53. Dress Code- Following the right dress code policy, adhere to maintaining your professional image!

54. UNDERSTANDING SOCIO-CULTURAL DIVERSITY IN THE WORKPLACE Learning outcomes Recognize diverse socio-cultural backgrounds. Identify the importance of respecting diverse perspectives in the workplace. Enhance skills to manage conflicts arising from diversity .

55. Description : Innovation and Creativity : Diversity brings together individuals with different backgrounds, experiences, and perspectives. Enhance Problem-Solving : In diverse settings, teams can draw on a broader range of perspectives and solutions when faced with challenges. Increases Adaptability : In today’s globalized world, diversity in the workplace reflects the diverse nature of society. Increases Employee Engagement and Satisfaction : Inclusive and diverse workplaces foster a sense of belonging and respect among employees. Expanded Cultural Competence : Working in a diverse setting provides opportunities for individuals to expand their cultural competence

56. Sociocultural diversity refers to the presence of individuals from various cultural backgrounds, ethnicities, religions, and social identities within a given society or workplace. In the context of the training manual, sociocultural diversity is about understanding and embracing the differences and similarities among people and recognizing the importance of diversity in the workplace. It involves developing cultural awareness, empathy, and skills to navigate and thrive in diverse work environments, despite the graduates’ limited work experience.

57. 3 things you gained 2 things you will use in your VGC center right away 1 thing you want to learn more about 3-2-1 Evaluation/wrap-up for the day

58. End of Day 2