4. Certificates needed by ship onboard guide

certificates need by ship

1. Monitor and control compliance with legislative requirements and measures to ensure safety of life at sea, security and the protection of the marine environment Topic: Certificates and other documents required to be carried on board ships by international conventions, how they may be obtained and their period of validity

2. Upon completion of this topic, trainees shall be able to . 1 explain the procedures for monitoring operations and maintenance to comply with legislative requirements. .2 analyze potential non-compliance with the IMO conventions and legislative requirements through a given scenario. .3 monitor the validity of certificates of surveyed items and equipment through a given scenario.

3. EXPECTATION FROM THE TOPIC

4. Explain the procedures for monitoring operations and maintenance to comply with legislative requirements Legislative requirements - certificates and other documents International conventions - guidelines for the certifications Group for easy understanding Types of maintenance procedures

5. Explain the procedures for monitoring operations and maintenance to comply with legislative requirements What Primary Regulatory or Statutory Certificates Should Seafarers Be Familiar With?

6. Certificate of Classification certifies a vessel is structurally sound, and verifies the reliability and function of the propulsion and steering systems, power generation and auxiliary systems

7. Reliability and function of the propulsion and steering systems, power generation and auxiliary systems Through maintenance and its types: Preventive or Scheduled Maintenance System Corrective or Breakdown Maintenance Condition Maintainence system

8. Certificate of Registry - a statutory certificate required by local law and the United Nations Convention on the Law of the Sea - contains essential information about the vessel and the owner of the vessel

9. SOLAS Certificates International Ship Safety Equipment Certificate Minimum Safe Manning Certificate International Ship Construction Certificate International Ship Safety Radio Certificate Safety Management Certificate (SMC) International Ship Security Certificate (ISSC)

10. International Ship Safety Equipment Certificate Fire safety systems Life saving appliances Navigational equipment Pilot embarkation arrangements Nautical publications Lights and shapes Sound signals Distress signals

11. International Ship Safety Equipment Certificate What surveys are required to maintain the certificate? An initial survey before the ship is put into service A renewal survey-Maximum of 5 years An intermediate survey- within three months before or after the second or third anniversary date of a Cargo Ship Safety Construction Certificate An annual survey- within three months before or after each anniversary date of the ship’s Cargo Ship Safety Construction Certificate Inspections of the ship’s bottom- two inspections of the ship’s bottom to take place out of the water within any five year period, and at intervals not exceeding 36 months.

12. International Ship Safety Equipment Certificate What equipment is covered in a survey? LSA Lifeboats, davits and winches Inflatable boats Rescue boats Liferafts Lifejackets Immersion suits and TPAs Distress signals Rockets and signals Hand held VHFs EXPIRBs SARTs Signal lantern Navigational equipment Echo sounder Gyro compass Magnetic compass Sound signals Shapes Navigational lights Fire fighting Fire control plans Fire extinguishers Fixed fire systems IG systems Fireman’s outfits Fire detection and alarm system Power Emergency controls Emergency power supply Miscellaneous Stability data Pilot ladder

13. International Ship Construction Certificate What does it cover? The structure, machinery and equipment of the ship , other than items included in the Cargo Ship Safety Equipment Certificate and a Cargo Ship Safety Radio Certificate

14. International Ship Construction Certificate What surveys are required to maintain the certificate? An initial survey before the ship is put into service A renewal survey-Maximum of 5 years An intermediate survey- within three months before or after the second or third anniversary date of a Cargo Ship Safety Construction Certificate An annual survey- within three months before or after each anniversary date of the ship’s Cargo Ship Safety Construction Certificate Inspections of the ship’s bottom- two inspections of the ship’s bottom to take place out of the water within any five year period, and at intervals not exceeding 36 months.

15. International Ship Construction Certificate What is covered in a renewal survey? Structure Boilers Other pressure vessels Main and auxiliary machinery including steering gear and associated control systems, electrical installation and other equipment In the case of tankers, the pump-rooms, cargo, bunker and ventilation piping systems and associated safety devices Required stability information is provided The survey confirms that all of these are in as satisfactory condition and are fit for the service for which the ship is intended.

16. International Ship Safety Radio Certificate What does it certify? That the ship has been surveyed in accordance with the requirements of regulation I/9 of the Convention. That the survey showed that: The ship complied with the requirements of the Convention as regards radio installations The functioning of the radio installations used in life-saving appliances complied with the requirements of the Convention. That an Exemption Certificate has/has not been issued.

17. International Ship Safety Radio Certificate What form should be attached? A Record of Equipment for the Cargo Ship Safety Radio Certificate (Form R) What Surveys are required? An initial survey before the ship is put in service; A renewal survey at intervals specified by the Administration but not exceeding five years A periodical survey within three months before or after each anniversary date of the Cargo Ship Safety Radio Certificate

18. Safety Management Certificate (SMC) Pre-requirement the company has a Safety Management System (SMS) and all ships are operated as per the SMS As per ISM code under SOLAS chapter IX is issued to the ship of a DOC holding Company by the administration.

19. Safety Management Certificate (SMC) It is issued by the administration after successful completion of initial audit or fulfilment or interim SMC requirements. The validity of SMC, after the initial audit, is 5 years from the next date of expiry and it is subjected to an intermediate audit. The intermediate audit is carried out between the second and the third-anniversary date of the ship. If a Major NON Conformity is found in the audit, the SMC and DOC are withdrawn. The original SMC is kept on the ship and a copy is kept with the company.

20. Interim SMC Issued to the company which posses Main DOC, Interim DOC or Short term DOC. Issued to the newly built ship added to the existing fleet of the shipping company. Issued to a new ship with change in Management Company. Issued to a company with a change in the flag state. Its Validity is for 6 months. A ship undergoes an initial audit with interim SMC and it must fulfil the entire requirements to comply with the SMS based on ISM code to get the main SMC

21. Short Term SMC A short term SMC is issued on the day of the audit by the administration auditor as a response or proof of completion of the initial, annual or renewal audit process. The validity of short term SMC is 5 months.

22. International Ship Security Certificate (ISSC) What does it Certify? That the security system and any associated security equipment of the ship has been verified in accordance with section 19.1 of part A of the ISPS Code That the verification showed that the security system and any associated security equipment of the ship is in all respects satisfactory and that the ship complies with the applicable requirements of chapter XI-2 of SOLAS and part A of the ISPS Code That the ship is provided with an approved Ship Security Plan

23. International Ship Security Certificate (ISSC) What are the survey requirements? The certificate is subject to Verifications rather than surveys. These verifications are to ensure that the security system and any associated security equipment of the ship fully complies with the applicable requirements of the Code, is in satisfactory condition and fit for the service for which the ship is intended. Verification types Initial verification before the ship is put in service or before the certificate is issued for the first time. Renewal verification at intervals specified by the Administration, but not exceeding five years .

24. MARPOL Certificates International Oil Pollution Prevention (IOPP) Certificate International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk International Sewage Pollution Prevention Certificate International Air Pollution Prevention Certificate International Energy Efficiency Certificate (IEEC)

25. International Oil Pollution Prevention (IOPP) Certificate What does the certificate signify? That the ship has been surveyed in accordance with regulation 6 of Annex I of the Convention. That the survey shows that the structure, equipment, systems, fittings, arrangement and material of the ship and the condition thereof are in all respects satisfactory and that the ship complies with the applicable requirements of Annex I of the Convention.

26. International Anti-Fouling System Certificate Another maritime certificate aimed toward environmental protection is the International Anti-Fouling System Certificate. It is a mandate of the International Convention on the Control of Harmful Anti-Fouling Systems on Ships , and got adopted in 2001. This certificate verifies a ship’s anti-fouling system does not contain harmful organotin compounds. It also confirms that a protective coating is in place to prevent organotin compounds from leaching from anti-fouling paint on the ship’s hull or another external surface.

27. International Load Line Certificate International Tonnage Certificate Certificates for Masters, Officers and Ratings Maritime Labor Certificates

28. Certificates for Masters, Officers and Ratings The International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW) requires all seafarers serving on merchant vessels and yachts to maintain and carry proper certificates. All crew, including officers, masters and watch personnel, must meet qualification standards for training, certification and watchkeeping , as outlined in the STCW.

29. Maritime Labor Certificates By requiring this certificate, the ILO Convention addresses a wide variety of labor and social issues, including employment policies, wages, employee contracts and industrial relations.

30. If ship is believed non-compliant, this may lead to; Ship inspection; Delay or detention; Restriction of operation and movement within port Expulsion from port to include other administrative or corrective measures. If ship is intending to enter port and believed non-compliant, ship is asked to; Rectify non-compliance; Proceed to an area within the government’s jurisdiction; Be inspected; or Deny entry into port. the solution may get deferred until a later date, such as in cases where the infraction is minor or when a port or shipyard facilities must resolve the non-conformity; may resolve the issue by sending corrected documentation to authorities; or the violation may be severe enough to warrant civil or criminal action, such as in cases of fraud, collusion or falsification of documents and records.

31. INTERNATIONAL AGREEMENTS AND CONVENTION INTERNATIONAL CONVENTIONS AND AGREEMENTS ARE TREATIES OR CONTRACTS BETWEEN STATES THAT CREATE RIGHTS AND OBLIGATIONS FOR THEM .  THEY CAN BE GENERAL OR SPECIFIC, AND INVOLVE TWO OR MORE COUNTRIES .  THEY ARE DIFFERENT FROM UNILATERAL ACTS, WHICH ARE BASED ON THE SOLE WILL OF AN INSTITUTION OR A STATE 2 .  INTERNATIONAL CONVENTIONS AND AGREEMENTS ARE GOVERNED BY PUBLIC INTERNATIONAL LAW- ( WIKIPEDIA: DOWNLOADED 08 MARCH 2024)

32. INTERNATIONAL AGREEMENTS AND CONVENTION International agreement , instrument by which states and other subjects of  international law , such as certain  international organizations , regulate matters of concern to them. The agreements assume a variety of form and style, but they are all governed by the law of treaties, which is part of customary international law A  treaty , the typical instrument of  international relations , is defined by the 1969  Vienna Convention on the Law of Treaties   as an “agreement concluded between States in written form and governed by international law, whether embodied in a single instrument or in two or more related instruments and whatever its particular  designation .

33. INTERNATIONAL AGREEMENTS AND CONVENTION International Agreements and convention does not necessarily focuses on IMO Conventions ( COLREG 1972, as amended, MARPOL 73/78, as amended, SOLAS 1974/78, as amended, STCW 1978, as amended ) alone including international agreements such as UNCLOS – to non-statutory agreements, per se. Hence, this presentation has given preferences to other MOUs… onvention

34. INTERNATIONAL AGREEMENTS AND CONVENTION Certainly! International conventions and agreements play a crucial role in shaping global relations and cooperation. Here are  some examples  of international conventions: Asia-Pacific Regional Convention on the Recognition of Qualifications in Higher Education : This convention, established on  November 26, 2011 , aims to facilitate mutual recognition of academic qualifications across the Asia-Pacific region. Convention on the Protection and Promotion of the Diversity of Cultural Expressions : Adopted on  October 20, 2005 , this convention promotes cultural diversity and supports artistic expression worldwide. International Convention against Doping in Sport : Ratified on  October 19, 2005 , this agreement addresses the fight against doping in sports and ensures fair competition. Convention for the Safeguarding of the Intangible Cultural Heritage : This convention focuses on preserving and safeguarding intangible cultural heritage, such as traditions, rituals, and oral expressions.

35. INTERNATIONAL AGREEMENTS AND CONVENTION International treaties and conventions are  formal agreements between two or more countries or international organizations that establish legal obligations and standards for behavior in the international system . These agreements cover a wide range of issues, including human rights, trade, environmental protection, disarmament, and more.

36. INTERNATIONAL AGREEMENTS AND CONVENTION Contractual treaties are treaties by which the parties agree to exchange pieces of territory or settle a dispute or claims—that is, by which they deal with a particular kind of business. Lawmaking treaties , which have grown tremendously in number and significance since  World War II , are instruments in which the parties formulate principles or detailed rules for their future conduct.”

37. INTERNATIONAL AGREEMENTS AND CONVENTION Some multilateral agreements set up an international organization for a specific purpose or a variety of purposes. They may therefore be referred to as  constituent  agreement s. The  United Nations Charter  (1945 ) is both a multilateral treaty and the constituent instrument of the United Nations. An example of a regional agreement that operates as a constituent agreement is the charter of the  Organization of American States  (Charter of Bogotá ), which established the organization in 1948. The constitution of an international organization may be part of a wider multilateral treaty. The  Treaty of Versailles  (1919), for example, contained in Part I the  Covenant  of the  League of Nations  and in Part XIII the constitution of the International Labor Organization.

38. INTERNATIONAL AGREEMENTS AND CONVENTION The term  supranational  is of recent origin and is used to describe the type of treaty structure developed originally by six western European states:   France ,  Germany ,  Italy , the  Netherlands ,  Belgium , and  Luxembourg . The first treaty was that of  Paris , signed in 1951 , establishing the  European Coal and Steel Community   (ECSC); the second , the  Rome treaty , signed in 1957 , establishing the  European Economic Community  (EEC); the third , the Rome treaty of the same date establishing the  European Atomic Energy Community   (Euratom). A  clause  in the ECSC treaty provides for the complete independence of the members of the executive organ from the governments that appoint them.

39. INTERNATIONAL AGREEMENTS AND CONVENTION Treaties, however , are not the only instruments by which international agreements are concluded. There are single instruments that lack the formality of a treaty called agreed minute , memorandum of agreement , or modus vivendi ; there are formal single instruments called convention, agreement,   protocol , declaration , charter, covenant, pact, statute, final act, general act, and concordat (the usual designation for accords with the Holy See); finally there are less formal agreements consisting of two or more instruments , such as “exchange of notes” or “exchange of letters.”

40. INTERNATIONAL AGREEMENTS AND CONVENTION In the absence of an international legislature, the multilateral treaty is the chosen instrument for adapting international law to changing circumstances brought about by rapid technological developments and the ever-growing interdependence of nations

41. MULTILATERAL TREATIES A  multilateral treaty  is a  treaty  to which two or more  sovereign states  are parties. Each party owes the same obligations to all other parties, except to the extent that they have stated  reservations . Examples of multilateral treaties include the  Convention Relating to the Status of Refugees , the  United Nations Convention on the Law of the Sea , the  Geneva Conventions , and the  Rome Statute of the International Criminal Court . From Wikipedia, the free encyclopedia : downloaded 08 March 2024

42. Practical Exercise analyze certificates and other documents required to be carried on board ships for potential non-compliance in a port state control inspection.

43. Upon completion of this topic, trainees shall be able to . 1 explain the procedures for monitoring operations and maintenance to comply with legislative requirements. .2 analyze potential non-compliance with the IMO conventions and legislative requirements through a given scenario. .3 monitor the validity of certificates of surveyed items and equipment through a given scenario.

44. references: https://www.mitags.org/certificates-for-ships/ https://safety4sea.com/what-certificates-and-documents-need-to-be-carried-onboard/