490805577-Chapter-11-Schools-Policies-and-their-Functions.pptx

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1. Chapter 11: Schools Policies and Their Functions

2. Schools are institutions motivated by a shared vision. Necessarily, schools must have policies for them to realize their vision and mission. These policies are a reflection of the values of the people who created them . Whatever policies are formulated must redound to the improved teaching-learning of learners which is the very reason of the existence of schools. In this Chapter, we will focus on school policies that govern school and community partnership. 2

3. Policy on Collection of Contributions Cognizant of the need of an organization for adequate funds to sustain its operations, a duly recognized PTA may collect voluntary financial contributions form members and outside sources to enable it to fund and sustain it operation and the implementation of its programs and project exclusively for the benefits of the students and the school where its operates. 3

4. The PTA’s programs and projects shall be in line with the School Improvement Plan (SIP) The contributions should be a reasonable amount as may be determined by the PTA Board of Directors: No-payment of the contributions by the parent-member shall not be a basis for non-admission or non-issuance of clearance(s) to the child by the school concerned. 4

5. The contributions shall be collected by the PTA Treasurer on a per parent-member basis regardless of the number of their children in schools. No collection of PTA contribution shall be done during the enrolment period; and No teacher or any school personnel shall be involved in such collection activities. 5

6. Safekeeping of Funds All collections of contributions or proceed of fundraising activities shall be deposited in a reputable banking institution as determined by the Board of Directors. The PTA’s Treasurer or a duly authorized representative shall undertake the collection and shall issue official receipts/acknowledgement receipts. In no case shall any schools official or personnel be entrusted with the safekeeping and disbursement of collection made by the PTA. 6

7. All disbursements of funds shall be in accordance with generally accepted accounting and auditing rules and regulations. 7

8. Interfering in the academic and administrative management and operations of the schools, and of the DepED , in general; Engaging in any partisan political activity within schools premises; . 8 PTA’s are prohibited from:

9. Operating a canteen/school supplies store, or being a concessionaire thereof inside the school or nearby premises, or offering these services to the schools as its client either directly or indirectly; Selling insurance, pre-need plans or similar schemes or programs to students and/or their parents; and Such other acts or circumstances analogous to the foregoing. 9

10. PTA Officers and members of the Board od Directors are prohibited from collection salaries, honoraria, or others forms of compensation from any of the funds collected or received by PTA. PTA shall have no right to disburse, or charge any fees as service fees or percentages against the amount collected pertinent to the School Publication Fee, SSG Developmental Fund and other membership fees anf contributions. 10

11. In no case shall a PTA or any of its officers or members of the Board of Directors call upon students and teachers for purposes of investigation or disciplinary action. The recognition of any PTA shall be cancelled by the Division PTA Affairs Committee upon the recommendation of the School Head concerned for any violation of the above-mentioned prohibited activities and these Guidelines. 11

12. Thereafter, the School Head may call for a special election to replace the Board of Directors of the PTA whose recognition was cancelled. Criminal, civil and/or administrative actions may be taken against any member of officer of the Board of the PTA who may appear responsible for failure to submit the necessary annual financial statements or failure to account the funds of the PTA. 12

13. Schools in partnership with their community have their own picture of what they want to be (vision statement) and so must offer services and must do what they are supposed to do (mission statement) in order to realize what they envisioned themselves to be. For these to happen, policies must be in place. Observance of these policies ensures everyone in the school community to tow the line. 13 Importance of Policies

14.  If conditions are ideal like when all members of the school community are perfect-school heads, teachers, students, parents, non-teaching personnel and other members of the outside community- there may be no need for a policy. The truth is conditions in the school community and in this world are far from ideal and persons that make the school community are far from perfect and so the need for policies. 14 Importance of Policies

15. One may wonder as to why the Department of Education has issued very stringent policies and guidelines for PPAs •in matters of collecting contributions. Even engaging in any partisan political activity within school premises is written as one prohibited activity. There must a history to that. Perhaps malversation of funds and other forms Of abuse happened in the past. 15 Importance of Policies

16. Schools' policy on the grading system is important for everyone concerned to know how grades are computed. Both students and parents know how grades are derived objectively. Percentage weights for each component are clear . Teachers are guided in their assessment practices. The grading policy ensures objective assessment practice. Without the grading policy, grading may become highly subjective. 16 Importance of Policies

17. Similarly, if there are no policies on students' tardiness and absenteeism, students may just come in late or absent. The policies on students' tardiness and absenteeism certainly will curb tardiness and absenteeism to ensure learning. 17 Importance of Policies

18. The policies on grading, student tardiness an absenteeism came from above, DepEd Central office. At times there is need for policies from above. But policies do not need to come from above all the time . 18 Effective Policy Formulation and Implementation in a School Community Partnership.

19. There are times when a school formulates a policy to address a local problem. In fact, this is how it should be in a school-community partnership. Ideally, a policy must not be formulated by the school head by himself/herself. The school head must lead in the policy formulation process. The word "lead" implies that an effective policy formulation process must be participatory 19 Effective Policy Formulation and Implementation in a School Community Partnership.

20.  This means that it is best ' that the rest of the school and community be involved. Two good heads are better than one. Besides participation of school and community develops a sense of ownership of such formulated policy which ensures a more effective implementation. This is school empowerment in action. Aside from involving the school and community in policy formulation, a school head must ensure wide dissemination and correct and clear understanding of the policy. 20 Effective Policy Formulation and Implementation in a School Community Partnership.

21. Policies are intended to ensure that schools performs a realize what they have envisioned for themselves. There are policies that come from authorities above the school since the school is a member of a bigger organization or system. Schools are also empowered to formulate their power 21

22. Policies to address their concerns speedily provided they are not contrary to policies that come from above. Schools policies are effective when they are formulated with the participation of the members of the school an community as this develops sense of ownership which ensures implementation of the family. 22

23. Policies must also be widely disseminated for the information to the entire system- schools and community- and must be understood correctly and clearly. Policies set order in schools. The absence of clear-cut policies may court. 23