545601582-digital-documentation-presentation.pptx

It is a document

1. DIGITAL DOCUMENTATION

2. What Do You Mean By DIGITAL DOCUMENTATION? Using digital document management  helps bring everything into one uniformed and standardised approach . Documents can be updated by more than one person at a time, meaning that no time is wasted trying to locate items. Its more than just a way to replace paperwork files with digital counterparts

3. WHAT CAN YOU DO WITH ITS HELP ?

4. What is its use? When dealing with any sort of paperwork or data, You get Quick, easy and efficient access to the information required. With digital document management, all aspects of finding and retrieving data are significantly improved. Searches can be made from desktops, with no need to visit multiple locations and sort through paperwork. the potential for remote working exists.

5. What is its use? Customised filing users can prioritise any information they may need regular access to. File security In a similar manner, access can be restricted to certain forms of data, based on need, ensuring that all people can find what they are supposed to, without the risk of straying into areas not designed for them.

6. Major Features it Includes Creating a Document Editing & Formatting Stylising Graphics (Objects) Printing Distribution/Mail graphics

7. 1 Creating a New Document You can create a new document in a wide range of Word Processors:

8. 2 Editing & Formatting Features EDITING Features Editing features like copying, deleting, cutting, pasting, overwriting text. Inserting sentences, paragraphs, text boxes, page numbers, headers and footers or words, etc. FORMATTING Features Formatting features like Boldface, Italics, Underline, Font, Font Size, Font Colour , WordArt, etc.

9. 3 Create and Apply Styles in the document Styles/Categories in the word processor. Creating/updating new style from a selection. Load styles from the template or another document. Creating a new style using drag-and-drop.

10. 4&5 Graphics & Printing Graphics Inserting graphics, pictures, objects, shapes, charts, etc. Improves your presentation. Printing WYSIWYG feature(What You See Is What You Get). Document on screen = Printed Version.

11. 6 Mail/Distribution Mail Merge features: Can send any document to a number of people with different addresses at once. Saves Time and Effort. OLE Feature: Object Linking and Embedding Interacts with other programs and reflects changes made in them on the document

12. What Features it includes? Vocabulary and SpellCheck Features: Helps the document be error free. In-Built Thesaurus : Corrects Typos, grammatical errors and suggests Synonyms and Antonyms. Dictionary and Translation Tools

13. What other Features it includes? Ease and Speed OF TYPING Storage features: Stores documents for future use Can be retrieved when required Subscript and Superscript Indentations and Alignments Equation related Special Characters Bullets and numbering

14. THANK YOU