64088163-Power-Point-traceability-Training.pptx

All you need to know about traceability

1. PURPOSE OF THIS TRAINING Equip technical staff and managers to manage the traceability system manually Technical staff are to have the ability to train & Guide outgrower farmers to implement traceability systems The traceability system must comply with EU provisions 1

2. The Training Goals By the end of this training, you must be able to; Know the definitions of traceability Outline the importance of traceability systems Understand the EU legislative requirements of traceability Implement and manage the company’s traceability system Understand and be able to efficiently participate in a company product recall exercise Guide outgrowers to implement the traceability system on their farms Maintain traceability records 2

3. Traceability, where does it start? Traceability must start from primary production. That is, right on the farm! 3

4. How is Traceability Defined? EU 178/2002 “the ability to trace and follow a food, feed, food producing animal or substance intended to be or expected to be incorporated into a food or  feed , through all stages of production, processing and distribution” (article 3 (15)) (OJL 2002) 4

5. How is Traceability Defined? ISO 8402:1994 “ the ability to trace the history or location of an article or an activity, or similar articles or activities, by means of recorded identifiers” 5

6. How is Traceability Defined? CODEX ALIMENTARIUS COMMISSION “the ability to follow the movement of a food through specified stage(s) of production, processing and distribution” 6

7. How is Traceability Defined? USA Food & Drug Administration “the ability to identify by means of paper or electronic records a food product and its producer, from where and when it came, and to where and when it was sent” (OECD, 2003). 7

8. Why Implement Traceability? prove that you comply with specification requirements, or that you have taken all the necessary measures concerning: Product manufacture   Compliance with technical specifications   Crisis management  THIS IS CALLED CUSTOMER APPROACH 8

9. Why Implement Traceability? to trace the history of a product in case a problem should arise and to have access to a system of proofs in order to : trace the products (product lot or unit) throughout the product’s life cycle; communicate adequate information about the manufacture of the product and its specific associated characteristics to clients and partners ; retrieve and store data on a given product/process and determine the respective responsibilities in case a problem should arise. THIS IS CALLED FOOD SAFETY APPROACH 9

10. Why Implement Traceability? to comply with regulations Provisions concerning traceability are applicable to all products in EU countries as from January 1 st , 2005 identification of suppliers and direct clients; other obligations: identification of the product’s packing agent, respect of pesticide maximum residue limits. THIS IS CALLED REGULATORY APPROACH 10

11. Why Implement Traceability? to record and utilise the historical background of the main processes used by suppliers and the company in order to improve operations in general : improve overall company organisation and production processes; correction of the related manufacturing process, when the latter is observed to be the cause of product non-conformity; monitoring the efficiency of implemented corrective actions; managing relations with the outgrowers and suppliers. THIS IS CALLED BUSINESS MANAGEMENT APPROACH 11

12. What are the benefits of Traceability The Consumer Enables real choice to be exercised between foods made in different ways Provides information on food ingredients in case of allergenicity Supports consumers right to know where the food comes from and identify the responsible organisation Provides a basis for verifying specific information about the product 12

13. What are the benefits of Traceability The Company Facilitates the withdrawal and or recall of product in case of an incident Helps to minimise the size of any withdrawal or recall and therefore reduces the cost to be incurred in a food incident Provides a system of records which can help to review operations for improvement Assists technical staff and managers to investigate product non-conformity Assists the company to easily keep track with production inputs Helps to create an efficient and coordinated way of identifying fruit suppliers 13

14. What are the benefits of Traceability The Competent Authorities – The EU/Governments Protects public health through withdrawal/recall of products Helps prevent fraud in cases where analysis cannot be used for authenticity In livestock rearing, helps to monitor livestock numbers for subsidy claim 14

15. How much should a TS cover? SCOPE When introducing a traceability system, it is important to define and set the scope to be covered by the system. 15

16. How much should a TS cover? SCOPE To set the scope of a Traceability system, you should consider, The needs of the customer The regulatory requirements The management needs The type of production processes 16

17. How much should a TS cover? SCOPE THE NEEDS OF THE CUSTOMER Who are our customers? What do consumers expect to know of our product? What data and characteristics of our product will be useful to the consumer? 17

18. How much should a TS cover? SCOPE Examples of customer expected traceability information By the factory or processing organization The product name Weight/volume Production date Expiry date 18

19. How much should a TS cover? SCOPE Examples of CUSTOMER expected traceability information Formulated products: product name Amount date and spreading conditions 19

20. How much should a TS cover? SCOPE Examples of CUSTOMER expected traceability information Fertiliser : product name Amount spreading date and conditions origin of organic manure items 20

21. How much should a TS cover? SCOPE Examples of CUSTOMER expected traceability information Seeds or plants: supplier name Variety presence or not of GMOs 21

22. How much should a TS cover? SCOPE Examples of CUSTOMER expected traceability information Planting : soil disinfection type previous crop planting date 22

23. How much should a TS cover? SCOPE Examples of CUSTOMER expected traceability information 6. Irrigation: origin and quality of water supply quantity 23

24. How much should a TS cover? SCOPE Examples of CUSTOMER expected traceability information Harvesting : Maturity harvest date quantity harvested 24

25. How much should a TS cover? SCOPE The regulatory demands At what stages does the law require traceability What specific information must be captured 25

26. How much should a TS cover? SCOPE Examples of REGULATION expected traceability information The manufacturing date The expiry date The description of the product The country of origin 26

27. How much should a TS cover? SCOPE THE MANAGEMENT NEEDS How will traceability improve the operations How will traceability improve communication with customers How will traceability help manage the raw material supply efficiently 27

28. How much should a TS cover? SCOPE The production processes What changes will be required in the production processes Which specific stages of the process should be captured for traceability 28

29. How much should a TS cover? SCOPE Examples of production process traceability information Temperature Humidity Weight Maturity of fruits pH Water activity 29

30. THE EU RCEABILITY REGULATION EU legislation related to food safety and traceability is primarily based on two texts : COUNCIL DIRECTIVE 93/43/EEC of June 14, 1993 on the hygiene of foodstuffs , REGULATION (EC) No 178/2002 of January 28, 2002 laying down the general principles and requirements of food law , establishing the European Food Safety Authority and laying down procedures in matters of food safety 30

31. THE EU RCEABILITY REGULATION THE COMBINED AIM OF THE TWO TEXTS: To ensure food safety at all levels of the food production chain, from primary production (including animal feed) down to sale or supply of food to the consumer. 31

32. THE EU RCEABILITY REGULATION THE REQUIREMENTS OF REGULATION EC 178/2002 ON TRACEABILITY ARE: Food Business organisations must be able to identify their suppliers of food, food-producing animals and any other substance intended or expected to be incorporated into food; identify the businesses to which they have supplied products; and produce this information to the competent authorities on demand. 32

33. TRCEABILITY NEEDS ANALYSIS TO CONDUCT A TRACEABILITY NEEDS ANALYSIS MEANS To access what the law requires Analyse what the customers expects Analyse how to use traceability to improve company operations Establish the data to be collected for traceability 33

34. TRACEABILITY EXERCISE 1 SUPPLIERS: List the stages of the production process At what stage(s) will regulation impose traceability? At what stage(s) will your customer want information when your produce is supplied? 34

35. TRACEABILITY EXERCISE 1 Processing organisation (HPW Fresh and Dry): Make a complete process flow chart of the production process At what stage(s) will regulation impose traceability? At what stage(s) will your customer want information when your produce is supplied? 35

36. 36 End of Day 1 Thank you!!