8 Workplace Cleaning Tips and tricks of cleaning service.docx

A tidy workspace boosts focus and productivity. Encourage employees to clear unnecessary items daily for a cleaner, more organized office.

1. 8 Workplace Cleaning Tips & Tricks
From Professionals
Professional workplace cleaning involves maintaining a continuous schedule and
using the right tools like microfiber wipers. To maximize efficiency, professionals
recommend working from top to bottom, disinfecting high-touch surfaces
frequently, decluttering to allow for a more thorough clean, and using the "two-
hand rule" to clean faster by holding a spray in one hand and a cloth in the other. 

1. Start With a Clean Routine
Consistency is key — set a daily and weekly cleaning schedule to keep your
workplace fresh and organized. Custom Cleaning Packages for Businesses are
added some values to start a cleaning routine.
Daily cleaning
Sanitize high-touch surfaces: Doorknobs, light switches, and shared
electronics are key for germ control. 

2. Clean communal areas: Wipe down kitchen counters and clean up spills in
the breakroom. 
Empty trash bins: This prevents overflow and odor. 
Declutter: A quick tidying of personal and shared spaces keeps the overall
area neat. 
Weekly cleaning
Vacuum and mop floors: This is crucial for maintaining a clean and hygienic
base for the entire office.
Dust hard-to-reach areas: Pay attention to ceiling fans, light fixtures, and
high shelves.
Clean restrooms thoroughly: This includes wiping down sinks, toilets, and
mirrors.
Wipe down all desks and workstations: A deeper clean of each person's area
is beneficial.
2. Declutter Before You Clean
A tidy workspace makes cleaning easier and boosts productivity. Clear desks,
sort files, and store items properly.
Benefits of a tidy workspace
Increases focus and concentration: A clutter-free desk reduces visual stimuli
that can distract you and pull your attention away from tasks.
Reduces stress and anxiety: A disorganized space can lead to feelings of
being overwhelmed. A clean, orderly environment, by contrast, creates a
sense of calm and control.
Boosts efficiency: Instead of wasting time searching for documents, tools, or
files, an organized system allows you to find what you need quickly. One

3. study found that people spend an average of 4.3 hours a week just looking
for documents.
Improves mental clarity: The visual reminders of disorganization can drain
your cognitive resources. A tidy space helps clear your mind and can
improve your ability to process information.
Creates a fresh start: Tidying up at the end of each workday helps you start
the next day with a clean slate, setting a productive tone. 
How to organize and maintain a tidy workspace
Declutter completely
Clear the surface: Take everything off the desk, including the computer, and
place the items in a separate pile on the floor or on another table.
Purge unnecessary items: Go through the belongings one by one, sorting
them into three categories: keep, throw away, and relocate. Be ruthless with
what discard. Scan and save digital copies of papers you don't need in
physical form.
Clean thoroughly: With the area clear, wipe down all surfaces—including
monitor, keyboard, and drawers—with a duster and disinfectant. 
Sort and organize remaining items
Create "zones": Professional organizers suggest dividing your desk into
specific areas for different activities.
Active Work Zone: Keep only essential items like your computer and a
notepad within arm's reach.
Filing Zone: Use a filing cabinet, folders, or trays to sort and organize
paperwork by priority or category.
Storage Zone: For items used less frequently, use drawers, shelves, or a
rolling cart to keep them contained but still accessible.
Label everything: Labeling files, drawers, and containers makes it easy to
find and return items to their designated places.

4. Manage your cables: Tangle-free cords reduce visual clutter. Use cable
holders, ties, or adhesive clips to keep them neat. 
Establish a routine
Tidy daily: Spend a few minutes at the end of each workday putting items
away and clearing the desk. This prevents clutter from accumulating.
Declutter weekly or monthly: Set aside a bit of time to do a more thorough
clean, reorganize drawers, and update your filing system.
Digitize your desktop: Don't forget your computer. Organize digital files into
folders, delete unnecessary items, and regularly back up your data.

3. Focus on High-Touch Areas
Disinfect doorknobs, keyboards, phones, and shared surfaces regularly to reduce
germ spread.
Cleaning

5. Cleaning eliminates most germs, dirt, and impurities from surfaces. Clean
with water, soap, and scrubbing.
Clean high-touch areas (for example, light switches, doorknobs, and
countertops) regularly and after you have visitors in your home.
Clean other surfaces in your home when they are visibly dirty or as needed.
Clean them more often if people in your household are more likely to get
sick, such as young children and people with weakened immune systems.
You may also choose to sanitizer.
Clean surfaces using a product suitable for each surface, following
instructions on the product label.
Sanitizing
Sanitizing decreases germs to levels public health codes or regulations
consider safe. Sanitizing is done with weaker bleach solutions or sanitizing
sprays. Clean surfaces before you sanitize them.
Sanitize food contact surfaces after a natural disaster (such as flooding) or
emergency.
You may want to sanitize the inside of your refrigerator if you have a recalled
food item.
Sanitize surfaces using a product suitable for each surface, following
instructions on the product label.
Disinfecting
Disinfecting kills most germs on surfaces and objects. Disinfecting is done
with stronger bleach solutions or chemicals. Clean surfaces before you
disinfect them.
Disinfecting can kill viruses and bacteria that remain on surfaces after
cleaning. By killing germs on a surface after cleaning, disinfecting can
further lower the risk of spreading germs that can cause sickness.

6. 4. Don’t Forget the Air
Keep the office air clean with regular HVAC maintenance and air purifiers to ensure
a healthier environment.
HVAC maintenance
Schedule regular service: Have a professional check, clean, and tune up your
HVAC system at least twice a year. 
Replace filters frequently: Check and replace filters every one to three
months, or as recommended by the manufacturer, to ensure they are
working effectively. 
Clear vents: Ensure that HVAC vents and returns are not blocked by
furniture, equipment, or decor. 
Inspect ducts: Ask your HVAC professional about having the air ducts
inspected and cleaned to prevent the buildup of dust, mold, and other
contaminants. 
Air purifiers
Use HEPA filters: Choose air purifiers equipped with High-Efficiency
Particulate Air (HEPA) filters, as they can capture a high percentage of
airborne particles like dust, pollen, and mold spores. 
Place strategically: Position purifiers in high-traffic areas or near potential
pollution sources to maximize their effectiveness. 
Maintain them: Follow the manufacturer's instructions for regular filter
replacement and cleaning the unit's external surfaces.
5. Shine Windows and Screens

7. Natural light makes a huge difference — clean windows and computer screens for
a brighter workspace.
Maximize natural light: Clean windows allow sufficient sunlight to penetrate
the space, reducing reliance on artificial lighting during the day. 
Improve mood and reduce eye strain: Exposure to natural light can boost
serotonin, improve mood, and decrease eye strain and headaches,
contributing to employee well-being. 
Increase productivity: A brighter, more natural environment can lead to
improved focus and overall productivity. 
Reduce eye strain: Brighter screens make it easier to view content, which
can reduce eye strain, fatigue, and headaches.
Improve visibility: A brighter monitor can be used in various lighting
conditions without difficulty.

6. Go Green When Possible

8. Use eco-friendly cleaning products that are safe for employees and the
environment.
DIY and natural cleaning options
Vinegar: A natural disinfectant that works well for cleaning glass,
countertops, and other surfaces without leaving toxic residues. 
Baking soda: Effective for scrubbing grime and deodorizing spaces. 
Plant-based disinfectants: Look for products using ingredients like thyme oil
or citric acid, which can kill germs without harsh chemicals. 
Commercial eco-friendly products
Certified products: Choose products with certifications like the U.S. EPA's
"Safer Choice" label to ensure they meet environmental and human health
standards. 
Plant-based ingredients: Many commercial options are made with plant-
based ingredients and natural surfactants, making them effective and less
harsh. 
Examples: Some brands to consider include ECOS Surface Scrub, 9 Elements
Surface Cleaners, and Clorox Eco Clean. 
7. Refresh Break Rooms and Common Areas
Keep shared spaces spotless by sanitizing tables, microwaves, and fridges daily.
Daily sanitization
Wipe down tables: Use disinfecting wipes or a cleaner to sanitize tables
after each use, especially after meals, to prevent crumbs and germs from
accumulating. 

9. Clean refrigerator handles: Disinfect refrigerator handles, as they are high-
touch surfaces used by everyone. 
Sanitize microwaves: Wipe the inside and outside, paying special attention to
the buttons and handle. 
Clean coffee pot handles: Don't forget to regularly wipe down the handles
on shared coffee pots. 
Promptly clean spills: Address spills immediately to prevent sticky messes
and stains that can attract pests. 
Additional tips
Remove old food: Regularly clean out expired food and spills from the inside
of the refrigerator. 
Wash dishes: Encourage everyone to promptly wash their own dishes to
keep the sink and countertops clear. 
Organize common areas: Keep breakrooms, conference rooms, and
reception areas clutter-free and organized to make cleaning easier and
maintain a welcoming environment. 
Provide cleaning supplies: Keep cleaning cloths and hand sanitizer readily
available for shared use.
8. Call in the Pros Regularly
Professional cleaners handle deep cleans and maintenance tasks that go beyond
daily tidying.
Detailed cleaning: Dusting intricate items, cleaning inside ovens and
refrigerators, and scrubbing hard-to-reach areas like behind furniture. 
Sanitizing: Disinfecting high-contact surfaces such as light switches, door
handles, and appliances to create a more hygienic environment. 

10. Appliance and fixture care: Cleaning and descaling sinks and taps, cleaning
appliance interiors, and polishing fixtures and fittings. 
Floor and surface care: Tasks beyond regular vacuuming and mopping, like
shampooing carpets, cleaning grout, and polishing hard floors. 
Specialized tasks: Removing cobwebs, wiping down window blinds, and
cleaning within cabinets, drawers, and wardrobes.

Conclusion
Effective workplace cleaning requires a combination of proper techniques, diligent
maintenance, and shared responsibility. The conclusion is that a successful
cleaning technique involves consistent top-to-bottom cleaning, keeping supplies
organized, regular deep cleaning of hidden areas, and empowering employees to
maintain their own workspaces.
FAQ

11. 1. Why is regular workplace cleaning important?
Regular cleaning keeps the workspace hygienic, reduces the spread of germs,
improves employee morale, and creates a positive impression for clients and
visitors.
2. How often should an office be professionally cleaned?
For most offices, daily surface cleaning (desks, doorknobs, restrooms) and weekly
deep cleaning (floors, windows, carpets) are ideal. However, frequency can vary
depending on office size, staff count, and type of work.
3. What cleaning products work best in workplaces?
Professionals recommend eco-friendly, non-toxic cleaners for safety and
sustainability. Disinfectants containing at least 70% alcohol are effective for killing
bacteria and viruses on surfaces.
4. Should employees be involved in office cleaning?
While deep cleaning should be left to professionals, employees can help by
maintaining personal work areas, wiping down desks, and properly disposing of
trash and food waste.
5. What areas are most commonly overlooked during cleaning?

12. Often-forgotten spots include keyboards, phones, light switches, chair arms, vents,
and the underside of desks. Professional cleaners ensure these areas are regularly
sanitized.