AAC2025_Baptiste Grand_Der OKR.X Guide.pdf

Hinter diesem komplizierten Titel verbergen sich fünf Jahre Experimente, Versuche und Schwierigkeiten mit dem OKR-Rahmen. Definitiv eine harte Nuss: XITASO hatte, wie viele andere Organisationen auch, eine schwere Zeit, es effektiv zum Laufen zu bringen – aber nach einigen mütigen und undogmatischen Änderungen haben wir es geschafft. Strategisches Motto, asynchrones Drumbeating, neue Rollen und Verantwortlichkeiten, Ressourcenzuteilung auf der Grundlage von Beyond Budgeting Prinzipien, Domains und Selbstorganisation – XITASO spielt kein Buzzword-Bingo, sondern hat viel zu erzählen! In diesem aufregenden Vortrag wird Baptiste kurz die holakratische Organisation von XITASO vorstellen (mit 260 Mitarbeitern, 16 Teams und 31 Kreisen) und zeigen, wie sie ihren eigenen OKR-Rahmen geschaffen hat, um Innovationen strategisch und effektiv voranzutreiben. All ihre Erkenntnisse werden auch als kostenlose Handouts in Form des „OKR.X Guide“ zur Verfügung stehen!

Speaker: Baptiste Grand

1. Confidential
www.xitaso.com
enjoy OKR excellence
How we were able to unleash the
power of OKRs in our modern
organization

2. Confidential XITASO GmbH 2025
2
I am a Lead Agile Coach with a software engineering
background. Over the last fifteen years, I have worked with
many teams and organizations around the world - for
example at Airbus Helicopters, MAN Truck & Bus, XITASO or
as a freelancer, for DecideAgile!
My current top topicsare OKRs, & agile decision making.
I'm also a big Formula 1 fan, science fiction lover and golfer .
You can bribe me with milkshakes and cake.
https://www.linkedin.com/in/baptistegrand
/
A little bit about me:

3. Confidential
We design & develop excellent software
solutionsfor your digital business
SUCCESSFUL TOGETHER
2025
3
XITASO GmbH
AL0

4. Folie 3 AL0
Hier doppelt sich das Wort solutions. Wäre digital business needs eine Alternative? Alexa Lautenbacher; 2025-01-21T08:10:09.496

5. Confidential
1113
3238
48
75
83
99
124
140
173
221
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
SUCCESSFUL TOGETHER 2011 founded
240
+
employees
+20 mio euro revenue
Our growth is the result of successful work for
our customers
2025
4
XITASO GmbH

6. Confidential
Mother tongue Software
Engineering
OUR CORE COMPETENCES We feel comfortable with all
technologies and utilize them as
required by our customers.
Cybersecurity
Architecture
Software Quality
Digital Twin
DevOps
Cloud Services
AI
Data Spaces
Requirements Engineering
2025
5
XITASO GmbH
AGILE

7. Confidential
The XITASO
Operating Model
XITASO GmbH 2025
6

8. Confidential
Software* isa peoplebusiness
2025 XITASO GmbH
7

9. Confidential
Clear Boundaries for Self-Organisation
2025 XITASO GmbH
8
Roles
$
Artifacts
Task
s
Circles with a common goal and clear shared respons ibilities

10. Confidential 2025 XITASO GmbH
9
Crossfunctional
Project Circle
Product
Owner
Usability
Engineer
Architect
Developer
Developer
Developer
Agile Coach
Developer
Purpose: Make Customer Happy (and earn money as a side-e ffect)

11. Confidential 2025 XITASO GmbH
10
Specialized „Community“ Circle
Contributor
Consumer
DEPUTY
BOARD
Contributor
Consumer
LEAD
BOARD
For example: Marketing, DevOps, Agile,
Software Sustainability, Architecture, Finance,
Recruiting, ...
Purpose: Optimise our value-creation & drive innovati on.

12. Confidential 2025 XITASO GmbH
11
TEAMS
COMMUNITIES
+ Mentoring
Personal Development
Project Circles
AL0

13. Folie 11 AL0
Das Thema ist natürlich im Zusammenhang mit OKRs nicht so relevant aber als dritte Säule würde ich es wahrscheinlich ein bisschen größer machen auf der Slide. Alexa Lautenbacher; 2025-01-21T08:12:38.457

14. Confidential
250+ XITASOnians with personal opinions
17+ Project Cirles with different challenges
29+ Community Circles with targeted interests ... an infinite number of opinions,
sensitivities, goals and interests
2025 XITASO GmbH
12

15. Confidential
How to create
Focus & Alignment?
Without losing self-organization
XITASO GmbH 2025
13

16. Confidential XITASO GmbH 2025
14
#1
Decidewhoisinvolved
(and whoisnot!)

17. Confidential 2025 XITASO GmbH
15
TEAMS
COMMUNITIES
+ Mentoring
Personal Development

18. Confidential 2025 XITASO GmbH
16
TEAMS
COMMUNITIES
+ Mentoring
Personal Development
Their purpose give
them enough
guidance already
Steer Innovation

19. Confidential XITASO GmbH 2025
17
#2
Decidewhichstartochase

20. Confidential XITASO GmbH 2025
18
SELF-ORGANISED
ALIGNED
GIVENOnce per year
Once per semester
Continuous
Strategy
Circle
Every
Circle

21. Confidential XITASO GmbH 2025
19
XITASO Stories 2023
-
4 | 2023 | Vertraulich
-
Confidential
#3 Leading customers to us Potential customers in our target industries
love what we can offer them. To achieve this,
we engage in dialog with them and develop
specific service portfolios based on our
sharpened brand positioning. #1 Leading together We all unleash the power of leadership! For
this purpose, we reaffirm our exceptional
leadership culture and foster the excellent
leadership qualities of all XITASOnians. #2 Leading by example On the path of sustainable growth, we need
more experienced role models who lead by
example. We benefit from internal and external
talent - we pay attention to their integration
and further development.
Leading from Roots
to
Fruits
2024

22. Confidential XITASO GmbH 2025
20
#3
Force Focus!

23. Confidential XITASO GmbH 2025
21
ONE OBJECTIVE
per OKR-Cycle

24. Confidential XITASO GmbH 2025
22
What is the most valuable thing
we can do this cycle that benefits
us all?

25. Confidential XITASO GmbH 2025
23
#4
Makeitcount

26. Confidential XITASO GmbH 2025
24
How can we measure progress toward our objective?
Which measurements can help
us steer our progress toward our
objective?

27. Confidential XITASO GmbH 2025
25
Key Results Help with Steering & Pacing
Resources Estimates & Usage Help with assessing Feasibility
Help with Steering & Pacing

28. Confidential XITASO GmbH 2025
26
We foster a positive leadership culture, in which w e enjoy speaking up and
acting boldly together
#WeSpeakUp #ActTogether
18 / 30 XITASOnianstook part in our Psychological Safety training offe ring.
We delivered 1 / 3 gamesto support courageous decision making in our circle s
50%
Time elapsed
45%
Completion
49%
Time usage
65%
Cost usage
Circle Lead Laura Leader
Circle Deputy David Duo
We continuously improve XITASO's value creation by fo stering a living culture of
agility, self-organization, and purpose-driven acti ons.
Agile Community:

29. Confidential XITASO GmbH 2025
27
#5
Makeitawesome!

30. Confidential
#OwnYourShit
2025 XITASO GmbH
28
We keep our people responsible for their
process, goals and progress. OKR Coaches
are not acting as enforcers, but as on-
demand sparring partners or moderators.
Less hand-holding improved engagement!

31. Confidential
Keep it super simple
2025 XITASO GmbH
29
We use an
outcome-focused approach
: by
making transparent what they need to
provide us and when. They also earn the
freedom to organize how they see fit.
More freedom improved ownership!
“Perfection is achieved, not when there is nothing more to add,
but when there is nothing left to take away.”
OKR Monthly Report Meeting
OKR Compulsory Training
Compulsory OKR Planning with OKR Coach

32. Confidential
Boost intrinsic motivation
2025 XITASO GmbH
30
We change the vocabulary to talk about
OKR and use company-wide events to
make it significant.
“OKR.X is a lightweight framework that
helps people, teams and circles to
generate innovation through a holistic and
flexible goal setting.”
Understanding why we use OKRs improve
the overall attention to results
OKR Innovation Champion
2024/Winter
OKR Cycle Review
=
OKR Innovation Fest?
OKR Presentation
=
OKR Pitch Tournament

33. Confidential
The OKRxFramework
XITASO GmbH 2025
31
AL0

34. Folie 31 AL0
Auf der Slide davor hast du das X groß geschrieben. Wie soll es richtig heißen? Alexa Lautenbacher; 2025-01-21T08:24:42.681

35. Confidential
OKR.X in a Nutshell
2025 XITASO GmbH
32
XITASO
Strategy Days
1x Year
Strategic Motto
Strategic Themes
OKR Cycle
Kick-Off
OKR
Community
Planning
OKR Pitch
Tournament
OKR Cycle
Review
OKR Monthly
Drumbeat
Async
5x
Objective + Key Results
Resource estimates
OKR Wiki
Template
OKR Wiki Template
Update
Community Board
Clarification OKR
Sync
Sync
Sync
Strategy
Update
Celebrate
Innovations!

36. Confidential
The OKRxGuide Freely
available!
https://medium.com/@baptistegrand/the-okr-x-
guide-388106d840ed
2025 XITASO GmbH
33
AL0

37. Folie 33 AL0
Auch hier: OKR.X oder OKRx? Alexa Lautenbacher; 2025-01-21T08:25:55.443

38. Confidential
Now, it’s your turn!
XITASO GmbH 2025
34
Thank you for your participation!

39. Confidential
www.xitaso.com → Baptiste Grand
Head of Agile [phone] - 109
[email protected]
linkedin.com/in/baptistegrand

40. Confidential
enjoy digital excellence
www.xitaso.com