Aashman Foundation Summer Internship .docx

The internship opportunity I had with “Aasmaan Foundation” was a great chance for learning and professional development. Therefore, I consider myself a very lucky individual as I was provided with an opportunity to be a part of it. I am also grateful for having a chance to meet so many wonderful people and professionals who led me though this internship period.
I am using this opportunity to express my deepest gratitude and special thanks to “Munish Pundir” “Director “who despite being extraordinarily busy with “her/his” duties, took time out to hear, guide, and keep me on the correct path and allowing me to carry out my internship at their esteemed organization.
I further want to thank Prof. Shikha Gera, who helped me to better understand concepts of professionalism and become a better person and employee in my life.
I would also like to thank my parents and friends who helped me a lot during my life and this internship period. I perceive this opportunity as a big milestone in my career development. I will strive to use gained skills and knowledge in the best possible way, and I will continue to work on their improvement, to attain desired career objectives. Hope to continue cooperation with all of you in the future.

1. SUMMER INTERNSHIP PROJECT REPORT

On

“HR Trainee”
“Aashman Foundation”








SUBMITTED TO
MS. SHIKHA GERA MA’AM
BY
AMAN HAMZA
2020-334-026

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3. 3
ACKNOWLEDGEMENT

I would like to start in the name of “ALLAH” the almighty without whose grace
and blessing the present work would not have taken this shape.
First of all, I would like to acknowledge Ms. Shikha Gera (Faculty of
Management Department) for her vital cooperation and help in ensuring the
successful completion of my project. She deserves the utmost credit for the
assignment’s outcome.

Finally, we would want to convey my sincere thanks to my HR Aashman
Foundation, without them, the task would not have been accomplished in such a
timely manner.

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Declaration

I, Aman Hamza, hereby declare that the Internship work title
“HR Trainee” completed & submitted in partial fulfilment of
the award of the degree of “Bachelors in Business
Administration ” by Jamia Hamdard University, and the work
was carried out with the help and under the guidance of “Ms.
Shikha Gera” and staff of the “Aasmaan Foundation”.

I further declare this Internship report has not formed the basis
for the award of any other Degree/Diploma from any other
University/Institution.












Date
Name: Aman Hamza
Roll No: 2020-334-026
BBA(2020-23)

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ACKNOWLEDGMENT

The internship opportunity I had with “Aasmaan Foundation” was a great
chance for learning and professional development. Therefore, I consider myself
a very lucky individual as I was provided with an opportunity to be a part of it. I
am also grateful for having a chance to meet so many wonderful people and
professionals who led me though this internship period.
I am using this opportunity to express my deepest gratitude and special thanks
to “Munish Pundir” “Director “who despite being extraordinarily busy with
“her/his” duties, took time out to hear, guide, and keep me on the correct path
and allowing me to carry out my internship at their esteemed organization.
I further want to thank Prof. Shikha Gera, who helped me to better understand
concepts of professionalism and become a better person and employee in my
life.
I would also like to thank my parents and friends who helped me a lot during my
life and this internship period. I perceive this opportunity as a big milestone in
my career development. I will strive to use gained skills and knowledge in the
best possible way, and I will continue to work on their improvement, to attain
desired career objectives. Hope to continue cooperation with all of you in the
future.
Sincerely,
Aman.

6. 6




Contents Table

S. No. Item Page No.
1. Executive Summary 7
2. Problem Statement 8
3. Objective 9
4. Scope of Work 10
5. Company Profile 11
6. Job Profile 13
7. Description of work 15
8. Methodology applied 19
9. Recommendations 23
10 Problems Faced 24
11 Learnings From Internship 25
12 Conclusion 27
13 Bibliography 28

7. 7

Executive Summary

AASMAAN FOUNDATION is an NGO that helps widows, Underprivileged
children, Underprivileged old ones, and destitute ones. They conduct various
campaigns and camps like Milk for everyone, Sanitary pads for the needy,
Etc.
As an intern, I was responsible for recruiting people for internships. This
process involved hosting vacancies on various platforms like LinkedIn,
Facebook, Instagram, Internshala, Etc. The candidates are then followed by
screening eligible profiles. The shortlisted candidates were then made to fill
up the application form for further processing.
The second task of the internship is that I have been given a direct promotion
as an Assistant Supervisor, Where I had to manage 29 interns allotted to me
and a Core Team of two Interviewers, two Process Partners, and an MIS. I
have to guide the interns daily on recruiting tasks in which they have to
collect potential leads. The Core Team will then process all I will be
reporting to my Group Supervisor daily on the interns' performances. I will
also have to train existing employees of the organization and assigning their
tasks.

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1.Problem Statement
The first task given to me was the lead generation from various sources. It
involves generating interest amongst potential candidates and encouraging them
to apply
The second task is to guide the interns and manage a core team of diverse
people. Training the existing employees, assigning the work to them, and
get it completed.

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2. Objectives
 The Target for my first task is to get at least 8 Onboardings in 21
days by generating leads from various sources.
 The Second task is to guide the teams in collecting and
onboarding the candidates that are given as leads by the interns’
team.
 The total onboards from my team should be minimum of 5 from
all the candidates in my group candidates.
 The third task is to train the existing employees i.e Core Team.
Allocating their work. Getting a minimum of 5 onboards daily.
 The fourth task is reporting & promotion, where I have to report
to my Supervisor daily. The performances of all the candidates
should be monitored and given a promotion after completion of
the task.

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Scope of Work
The work that was allotted when joining the foundation is to generate
leads. The leads can be generated using various platforms like LinkedIn,
Internshala, Etc. Those leads will be then onboarded after being
interviewed by the core team of the supervisor that I was assigned.
After completion of the minimum requirement of the task and tenure of
21 days, I have been promoted to Assistant Supervisor. As an Assistant
Supervisor, I was responsible for maintaining a group of interns and a
core team with two interviewers, two Process Partners, and an MIS. I
have to conduct weekly meetings with the team and ensure all of them
are performing their best. I will be reporting the daily performances of
the interns to my group supervisor daily.
This helped me in learning how to handle teams and experience in
guiding the team to success. This has also increased my knowledge
about how well an HR department works.

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4. Company Profile
AASMAAN Foundation is one of the largest youth-run NGOs
in Ahmedabad with its operations extended in the city of
Bangalore. It was started in the year 2009, as a group of people
who wanted to give something back to society in some or
another way.
Started as a group of 10 friends, today AASMAAN Foundation
has more than 100 volunteers who work hard round the year
for the betterment of society.
Later in the year 2012, it got registered as a Non-Governmental
Organization. It has been working since 2009 for under and
less privileged children in the field of education, health, and
rights.
It works with a vision to create a society where children can
prosper to their complete potential and enjoy equality in its true

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essence. It promotes a culture of kindness and wants to instill
a sense of giving back to society amongst modern youth.
It is working for the upliftment and betterment of the less-
privileged kids, in the field of child's education, health, and
rights.
Over the years, AASMAAN Foundation has conducted a
plethora of projects which not only include grass-root level
projects which are directly related to the kids but also include
fund-raising events.

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5. My Job Profile
 Following is the Job Description outlining my role and responsibilities
at Aasmaan Foundation:
o Running internship drives on college campuses
o Using online sources to enroll candidates
o Screening resumes and application forms
o Schedule and confirm interviews with candidates
o Post, update & remove internship ads from intern boards, career
pages, and social networks
o Prepare HR-related reports as needed
o Participate and organizing company events and careers
 Work from Home
 Target
o The Target for the first task is the total onboarding from my referrals
should be a minimum of 8 Candidates
o The target as an Assistant Supervisor is to get 5 on boards each from
the Interns assigned to me
 Training
o Training and guiding of the interns assigned to me
o Allocating the workload among the core teams

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o Training the existing employees i.e. Core team
 Reporting
o Weekly review meeting with the interns, Performance appraisal
o Daily Performance of core team
o Overall performance of both teams reported at the end of 21 days

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6. Description of Work
 Lead Generation by advertising in LinkedIn and other social media
platforms
o Posting the job vacancies and posters on various platforms to get
potential leads
 Screening and Selecting the potential candidates
o The screening of candidates resumes with their experience and
educational background
 Post vacancies on various platforms
 Managing and training new trainee interns
o Training and guiding new and existing employees
 Reporting to superiors daily
o Reporting on the status of applicants
o Discussing the performance of candidates
 Updating the vacancies from time to time Below is the list of
vacancies that I had
o Social Media Marketing
 They need to use their own Facebook, Instagram, and
WhatsApp to create awareness about Aashman Foundation and
make its voice reach to masses using social media.
o Human Resource

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 Create internship drives on college campuses
 Use online medium to enroll candidates
 Screen resumes and application forms
 Schedule and confirmed interviews with candidates
 Post, update & remove internship ads from intern boards, career
pages, and social networks
 Prepare HR-related report's as needed (like training budget by
department)
 Participate in organizing company events and careers.
o Sales & Marketing
 Generate funds for the organization to support the needy,
collaborate with brands & individuals for gathering either funds
or brand awareness, branding, lead generation, client
relationship management, etc
o Fund Raiser
 Fundraising person must be energetic and ready to connect with
new individuals as well as institutional organizations, need to
support the organization in running campaigns with monetary
as well as in-kind support
o Videography
 The person should not be completely a Fresher. Bit experienced
is required

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 Should have a camera. We are not hiring anyone who calls
himself or herself a videographer by making videos on phone.
 The person should be living in the cities of Chandigarh,
Panchkula, Mohali, Zirakpur
o Stop Motion Graphic
 The person should know how to make stop graphic motions.
 The candidate should submit a sample video by which they will
be evaluated
o Video editing
 The person must be professional and know all the editings done
in the video
 Experience is a Must
o Youth Mediathon
 Intern has to make videos on projects
 Success stories would be displayed as a project
 Responsible for maintaining data for weekly, fortnight,
monthly reports in work update magazine.
o Psychology
 Experience Psychology
 Understand Behaviour
 Personal Experience to learn the thought process

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 Social Observations of the widow, underprivileged child,
Underprivileged old ones, destitute ones

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7. Methodology Applied
 Task 1: Recruitment & Selection:
o Posted a job post on LinkedIn, Apna, etc.
 I have asked my professional friends for the suggestion for hiring
candidates
 They have mentioned many sites and I have created a job post on
that
o Floated the vacancies among friends who are looking for internships
 Posted the vacancies in the WhatsApp groups
o Contact Colleges and other sources for leads
 Mail colleges for internship offer for their students
 Contacted helping hands for the leads
o Screening the resume of applicants
 Filtered the candidates with their education
 Willingness to work without stipend
o Made them fill the form for further processing
 They are required to fill the form in which they will be asked for
their contact details
 The details will be used for interviewing and processing of
candidates if selected
 Task 2: Performance management & Employee guidance

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o Managing a team of interns and core members
o Training the interns about task
 How to generate lead and the process of selection
o Conduct weekly meeting to boost and appreciate their performances
 Appreciating the well-performed and encouraging poor
performance candidates
 Clearing their doubts
o To review the performances of each intern
 Calculating the onboard percentage of each intern
o Maintaining Excel sheets daily
 Follow up on the candidates brought by interns
 Task 3: Mentoring & Follow-up
o Training the existing employees i.e Core team on their work
 Instructing their duties and responsibilities
 Clearing any doubts and problems they face
o Allocating work for each member
 Daily work allocation to start work
o Conducting weekly review meetings

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 Meetings to discuss Referrals the challenges they face
 Motivating them
o Guiding them through the progress
o Conducting Problem-solving sessions with core team members
o Collecting feedback of interviewers from interns
o Maintaining Excel sheets and updating daily
 Updating on how many candidates they contacted and processed
 How many candidates are onboarded each day
 Task 4: Reporting & Promotion
o Reporting the performance of interns to Group Supervisor daily
 The reporting format is as follows
Reporting Format
Date-
Batch Day-
Assistant supervisor Name-
1.Total interns Allotted-
2. Interns present in your group-
3. Total references-
4. References today-
5. Interviews conducted today-
6.Selected interns today-

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7. Rejected interns today-
8. Processing done today-
9. On Boardings today-
10. Total on Boardings-
o Conducting weekly review meetings with the Interns
o Daily Reporting of both teams
 Collecting reports of interns in the format of
Report Format
Name-
Date-
Referrals today-
Total Referrals -
 Collecting reports of the core team as
Report Format
Name-
Date-
No of Interviews Conducted-
No of Selected-
o Promoting the Interns after completion of the task
 Discussing the performance of interns with supervisor
 Promoting the best candidates
 Filling up the promotion form for the candidates
 Explaining the next task and process of workflow.

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8. Recommendations
 The Internship Roles and Responsibilities should be clear
 The Description should mention all the work they will do in their tenure
 The description and the given work shouldn’t differ
 Guiding of the candidates should be better
 Training on how to generate leads can be given
 The Supervisor should be given some tips on how to handle teams
 Supervisors should be polite
 Can conduct activities to keep all employees engaged
 The time taken for issuing the completion certificate can be less

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9. Problems Faced
 Lead Generation
o Generation a lead as a fresher is a pretty difficult
o Hard to find the best source of leads
 Screening Documents
o The documents of clients should be real if its mismatch then we cant do
anything
 Selection of Clients
o The Clients often need some benefits
o They don’t qualify for the position they want
 Guiding of clients
o Guiding clients about the work and explaining
o Language barrier
o Candidates don’t understand the task
 Assigning Work
o Sometimes clients are refused to gives their documents
o They don’t understand the work allotted to them
 Reporting
o Daily reporting to supervisor
o Daily performance Tracking

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10. Learnings from the internship
The things that I learned from the internship are:
 Lead Generation
o Generation of leads from various sources like Linkedin and social
media platforms
 Convience to the Clients
o Convince to my Clients and make sure they are fit
o Checking the eligibility of candidates
 Selection Techniques
o Phone and Whatsapp call
o Calling the candidates and ask them questions to know about our
company
 Mentoring and guidance of my Clients
o Calling the Clients day to day for Documentation
o Solving the issues faced by Clients
 Time management
o Submitting the report on time
 Target completion
o Completion of required targets which is given by the HR
 Reporting

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o Daily and weekly report
 Performance tracking

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11. Conclusion
From this internship I learned how to deal with people and handle data. Aashman
foundation is an NGO which is working very hardly for the welfare of the people.
By working as an HR Trainee I learnt how the Human Resource team works in
an organisation.
This experience helped me in gaining the practical experience about what we are
taught in theory in our business school.

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12. Bibliography
http://www.aasmaanfoundation.org


THANK YOU !