ADKAR HSE Interface with CD,PMD & ENG interanl assurance audit.pdf

Significance of internal assurance audit within Royal commission against RC procedure of Construction, Project management, Engineering and HSE department.

1. HSE Interface Internal Assurance
Audit in Alignment with Royal
Commission's Procedures.
04-Jul-2024

2. Awareness-
Introduction
•The HSE Unit has launched an internal assurance audit aligned with Royal Commission
Procedures covering Construction, Project Management, Engineering, and HSE. This
initiative aims to bolster our "zero accident" policy across all work sites.
•HSE Interface Internal assurance audits serve as a pivotal mechanism for organizations
to assess their adherence to Procedures, identify areas for improvement, and ensure
robust governance and compliance practices in HSE.
•By aligning our internal HSE assurance audits with these procedures, we demonstrate
our commitment to best practices, risk mitigation, and continuous improvement.

3. Desire-
Purpose:
•Assess Royal Commission’s compliance in HSE against its procedure.
•Enhance HSE Compliance and operational effectiveness.
•Identify and mitigate risks.
•Support continuous improvement.
Benefits:
•Compliance with the procedures
•Improvement in HSE issues interfacing with CD, PMD and Engineering
•Proactive communication and collaboration among CD, PMD, ENG and HSE.
•Alignment with best practices and standards for organizational growth and success.

4. Audit Timeline-
•Audit schedule will be agreed with respective department heads and HSE department head and will be shared to the auditees and
all concerned.
Proposed Audit timeline
•Audit begins: July 2nd week, 2024
•Audit concludes: [July last week, 2024
•Audit report: Aug 1st week, 2024
•Follow up-Sep 2024
Scope:
•HSE Compliance with RC Departmental procedures.
•HSE Operational efficiency.
Communication:
Audit Checklist will be share by email to the auditee department head by the HSE department head prior to 2 weeks of audit date.This
allows time to read, understanding and preparation to gather supporting information required to be presented as evidence/proof during
the actual audit.
Audit Location:
select an audit location that optimizes efficiency, confidentiality, and participant comfort, thereby enhancing the overall effectiveness
of the audit process.

5. Knowledge -
Needs for the Auditor:
•Access to relevant procedures and resources.
•RC Organization chart
•RC Forms sample copies incorporated in the RC procedures
•Training on Royal Commission’s procedures.
•Review of Audit checklist with relevant department to be audited.
Needs for the Auditee:
•Understanding of their role and responsibilities during the audit.
•Selected projects for details to be audited.
•Audit checklist questions in advance.
•The audit questions include reference to the procedure and to make it easier by providing the page number where the associated
question can be found.
•Support in preparing evidence and responses to audit questions.

6. Ability-
•List of Audit Attendees:
Auditor: HSE Compliance Specialists
Auditor Role:
•Lead the audit process.
•Plan and conduct audit activities.
•Evaluate compliance and effectiveness.
•Prepare audit reports and recommendations.
•Follow-up
Auditee:Assigned by the auditee department heads (CD, PMD & ENG)
Auditee Role:
•To support auditor during the audit by providing required information and evidences.
•Purpose corrective actions and implement.
Expectations:
•Timely provision of requested information.
•Openness and transparency during audit.
•Commitment to addressing audit findings.
•Engagement in continuous improvement efforts

7. Reinforcement
Continuous Communication:
•Regular updates on audit progress and findings to be discussed with the respective concerned.
•Audit closeout
•Follow up
Feedback Loop:
•Feedback from both auditors and auditees for process improvement.
•Lesson learned, any concerns or challenges encountered during the audit.

8. 8: Conclusion