Admiinistration work category for office use.pptx

About administration

1. Admin Department SJS International

2. Head Office M-49 Production Unit Sha-Alam sale point (Shop) Sagian W/H Karachi W/H Rawalpindi W/H Locations

3. Gjhulam Murtaza Team Lead Our Team Amir Admin Executive H/O M.Nasir Admin Executive W/H Waqas Admin Executive Karachi

4. All admin operations includes Security Hotel Travelling Maintenance Guest Protocols Domestice Traveling Fleet Janotorial Building Repairing Vendor Dealing and other admin tasks. Tasks Overview

5. H/O Staff Office Executive 1 Reception 1 Driver 2 Rider 2 OB 7 Janitorial 7 Security 5 Innovation W/H Staff Office Executive 1 W/H qty. 2 Driver 2 Electrician 2 OB 4 Janitorial 5 Security 8 Sha-Alam Staff Officer 1 Driver 1 OB 3 Janitorial 3 Security 1 Karachi Staff Office Executive 1 Reception Driver Rider OB Janitorial Security

6. 01 02 03 1 Fleet management, periodic maintenance of the vehicle registration of the vehicle, yearly token of vehicles, and insurance of vehicles. 2 Handling petty cash for misc. work, within city travel management, minor repair, and maintenance, bosses’ refreshments, etc. 3 National and international dispatch (inward/outward), Record to maintain Admin Department. 4 Building repair, misc. repair, annual maintenance of assets, Genset maintenance, elevator services, major equipment, and machine repair and maintenance with the help of the renovation team. 5 Coordinating office activities and operations to secure efficiency and compliance with company policies. 6 Manage agendas/travel arrangements/appointments etc. for the upper management 7 Janitorial tasks supervision and divide responsibility among the administration team on a daily basis. 8 Procurement of admin-related items (stationary, groceries, sensatory and Other general items as per demand and approval ). 9 Company security guards’ weekly duty schedule, vehicle in & out surveillance and maintain records as weekly basis. Contract Deal with government and private departments or contractors. 11 Resolve grievances or queries that any of the employees have, escalate to the right level depending on the nature of the grievance or issue 12 HSE measures for, firefighting equipment, first aid kits, and training of employees for the immediate solution to any mishap or accident 13 Keep Record of vehicle Insurance and Token Taxes as per policy. 14 Hospitality protocol for injured employees till completely healthy 15 Maintaining PSO Detail for company vehicles, and Bosse’s personal vehicles. and proceeding of payment as per the billed amount on a monthly basis. 16 Processing Visa Renewals and air ticket Plan, and Travel plan top management as per plan and approval of domestic & international arrangement. 17 Arrangement of Transportation for Outdoor activities of all staff incase trip or other activities. Support to All Admin operations at side office KHI , ShahAlam,49M, Warehouse , etc. 18 Any task assigned by HOD of different department. Team Lead JD’s

7. RIVAJ COSMETICS Worked as Team Lead Admin (July 2022 to Present) 01 M/s JW Vendor City (Pvt) Ltd. Worked as Sr. Admin Executive (Oct 2017 to June 2022) 02 China Railway 20 Construction Corporation Worked as Admin Assistant (Jan 2017 to Sep-17) 03 N ati onal Highway Authority Worked as Accounts Assistant (Aug 2015 – Dec 2016) 04 Team Lead Experience

8. Admin Assistant H/O Responsibilities 1 Fleet management, periodic maintenance of the vehicle registration of vehicle, yearly token of vehicles, insurance of vehicles. 2 Handling petty cash for misc. work, within city travel management, minor repair and maintenance, bosses’ refreshments etc. 3 National and international dispatch (inward/outward), Record to maintain Admin Department. 4 Building repair, misc. repair, annual maintenance of assets, Genset maintenance, elevator services, major equipment and machines repair and maintenance with the help of renovation team. 5 Coordinating office activities and operations to secure efficiency and compliance to company policies 6 Manage agendas/travel arrangements/appointments etc. for the upper management 10 Janitorial tasks supervision and divide responsibility among housekeeping team on daily basis. 12 Procurement of admin related items (stationary, groceries, sensatory and Other general items as per demand and approval ). 13 Company security guards’ weekly duty schedule, vehicle in & out surveillance and maintain record as weekly basis. 14 Contract deal with government and private department or contractor. 15 Resolve grievances or queries that any of the employee have, escalate to the right level depending the nature of the grievance or issue 16 HSE measure for, firefighting equipment, first aid kits, training of employees for immediate solution with any mishap or accident 17 Keep Record of vehicle Insurance and Token Taxes as per policy. 18 Hospitality protocol for injured employee till complete healthy 19 Maintaining PSO Detail for company vehicle, and Bosses personal vehicles. and proceeding of payment as per billed amount on monthly basis. 20 Assist in processing Visa Renewals and air ticket Plan, and Travel plan top management as per plan and approval domestic & international arrangement.

9. RIVAJ COSMETICS Worked as Team Lead Admin (July 2022 to Present) 01 M/s JW Vendor City (Pvt) Ltd. Worked as Sr. Admin Executive (Oct 2017 to June 2022) 02 China Railway 20 Construction Corporation Worked as Admin Assistant (Jan 2017 to Sep-17) 03 N ati onal Highway Authority Worked as Accounts Assistant (Aug 2015 – Dec 2016) 04 Admin Assistant Experience

10. Admin W/H Responsibilities Building Repair and Maintenance includes Electricity work, appliances replacement/ maintenance and any other repairing related IT equipments . Handling the security issues and contracts with security agencies. Fleet Management, includes repairing, maintenance, documentation. Staff & Workers Transportation Handling. Deal with Government and Private Departments.  Janitorial Tasks Supervision and Divide Responsibility to Administration Team on Daily Basis. Procurement of Admin related items (Stationary, Grocery, Sanitary and other General items). Assistance to Team Lead Admin. Gate pass record and security staff deployment. Maintaining of Outward/Inward record. Support IT department includes any IT items movement, installation, repairing. HR support related salaries, loan requests, medical requests, help forms. Verification of any case includes medical/marriage bonus etc. Admin staff hiring and firing as per company policy. Emergency support relates injuries, employee accidents. Cross verifications in case of medical, zakat help on HR demand. Arrange vendors and acknowledge renovation work.

11. Admin W/H Experience SjS International Pakistan (Pvt.) Ltd. Working as Admin Executive (November, 2022 to till Present) Aspire College SKP (Boys) Worked as Computer Dept. Admin (May 2019 to August, 2020) Apex Group of Colleges Worked as Admin Officer (March,2017 to November , 2020) M/S Qingdao Hound Pakistan (Pvt.) Ltd. Worked as HR & Admin Assistance (November, 2020 to September,2022)

12. Admin KHI Responsibilities Support HR Manager in the hiring and recruitment process. Support HR Manager in employee training Deal with govt such as EOBI, SASSi , Labor inspector, Electric inspectors Help maintain the budget plan Organize and schedule meetings and events. Prepare and oversee risk issues at the workplace Manage and maintain administration files and records . Supervise administration staff and divide responsibilities to ensure performance Manage inventory/ supplies and ensure they are within the established minimum and maximum levels Arrange travel and accommodations Oversee Office commercial vehicles & pool car inspection and maintenance . Maintain vehicles fleet log book.* Responsible for assigning housekeeping staff and kitchen staff. Arrange vendors and acknowledge renovation work.

13. HR/Admin Executive ISM Enterprises: From Mar-2021 to dat 01 Administrative officer Business center Hotel Gwadar: from Feb-2020 to Mar-2021 02 03 Admin KHI Experience

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