Advantages & Disadvantages of File Management System

A file management system (FMS) is a method of organizing and storing files in a computer system. Although it has been widely used for many years especially before the advent of Database Management Systems (DBMS), it has its strengths and weaknesses Below is a detailed analysis of the advantages and disadvantages of using a File Management System will be implemented.

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ADVANCED JAVA
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2. ADVANTAGES
&
DISADVANTAGES
OF FILE MANAGEMENT SYSTEM
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3. DESCRIPTIONDESCRIPTIONDESCRIPTION
A file management system (FMS) is a method of
organizing and storing files in a computer system.
Although it has been widely used for many years
especially before the advent of Database
Management Systems (DBMS), it has its strengths and
weaknesses Below is a detailed analysis of the
advantages and disadvantages of using a File
Management System will be implemented.

4. ADVANTAGES OF FILE MANAGEMENT SYSTEM
1.Simple statements
The main advantage of a File Management System is its simplicity. The FMS is
easy to understand and use, making it accessible to a wide variety of people
without the need for specialized technical skills.
2.Low cost of living
File management systems are usually built into the operating system, so there
is little or no additional cost. They don’t require expensive software or
hardware, making them cost-effective solutions for basic data storage needs.
3.Easy changes
Users are free to organize files and folders as they wish. This flexibility allows
them to create a personalized file system that meets their specific needs.

5. ADVANTAGES OF FILE MANAGEMENT SYSTEM
4.Consistency of information
The file management system is highly compatible with most software
applications and operating systems. This universal compatibility makes it easy
to share files across platforms and devices.
5.There is no shortage of specialized training
Because the FMS is intuitive and easy to use, little training is required. Users can
quickly learn how to manage their files without being educated, ideal for
personal use and small businesses.
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6. LOW COST OF
LIVING
EASY
CHANGES
CONSISTENCY OF
INFORMATION
NO NEED FOR
SPECIALIZED
TRAININGG
SIMPLE
STATEMENTS
ADVANTAGES OF FILE MANAGEMENT SYSTEM
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7. DISADVANTAGES OF FILE MANAGEMENT SYSTEM
1.Data redundancy and inconsistencies
One of the most important shortcomings of FMS is data redundancy. The same data can be
stored in multiple locations, resulting in duplication. This redundancy often leads to
inconsistencies, especially when updates are not synchronized across all files.
2.Lack of data integrity
Maintaining data integrity in a file management system is challenging. Without a ubiquitous
tool to promote data integrity, there is a high risk of inaccurate or outdated information being
collected.
3.limited data sharing
FMS does not support effective data sharing. Files are divided into individual folders, making it
difficult for multiple people to access or update data at the same time. This limitation can
hinder collaboration and slow down workflows.

8. 4.Poor security
Security is a major concern for File Management Systems. In most cases, specialized access methods are
provided, which are inadequate to protect sensitive data. The lack of advanced security features increases the
risk of access and data breaches.
5.Difficult in Data Acquisition
As data volume increases, searching for a specific file in the FMS can be time-consuming. Unlike databases
that offer advanced search capabilities, FMS rely on manual browsing or basic search functions, which are
inefficient.
6.There is no trade agreement
The file system does not support transaction management. Maintaining consistency of data across multiple
operations is critical. Without this feature, especially in multi-user environments, there is a risk of incomplete or
corrupted data
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DISADVANTAGES OF FILE MANAGEMENT SYSTEM

9. DIFFICULT IN
DATA
ACQUISITION
POOR
SECURITY
LACK OF DATA
INTEGRITY
DATA REDUNDANCY
AND
INCONSISTENCIES
LIMITED DATA
SHARING
DISADVANTAGES OF FILE MANAGEMENT SYSTEM
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