AIESEC in Serbia Exchange Standards for iGIP

Exchange Standards are part of XPP (exchange program policy). Pay attention to fulfill everything that is written in order to give a base on which we can build leadership with this or other instruments.

1. AIESEC Serbia
iGiP
Exchange Standards

2. ThroughthecollaborationofAIESECofficesandhostorganizationswedeliverthe
minimumstandardsofourprogramsandprovideLEADspacestoourparticipants,which
facilitatesanInnerandOuterJourneythatwillenablethemtodeveloptheirleadership.
ALWAYSREMEMBER!Onlybydeliveringtheminimumstandardsofourprogramwecan
ensuretheLEADERSHIPDEVELOPMENTwehavepromised!

3. AIESEC Serbia, 2015

4. AIESEC Serbia, 2015

5. #
Providing information for each entity partner
Sending all materials that our partner need
(booklet, visa and work permit information,
costs of living, brief JD)
To check if EP needs VISA to enter the country
click HERE
Short
term
unpaid GIP
Country Italy Ukraine Turkey Brazil Russia Greece
Visa
No visa up to 90
days
No visas required
for visits of up to
30 days in 60
days period from
first entrance
No visas for up to
90 days in 6
months period
from first
entrance
No visas for up to
90 days in 6
months period
from first
entrance
No visas required
for visits of up to
30 days
No visa up to 90
days
Work Permit Not needed Not needed Not needed Not needed Not needed Not needed

6. #
Pick up EP from point of entry:
1.In case the point of entry is not the
same as the destination of the TN,
detailed travel/transport directions
mustbe provided to EP at time of
Match.
2.Physical reception with all intern in
city where intern will have
internship
Setting the channel of communication and
constant communication with EP before
arrival in order to give him all needed
information
The host entity need to write in The
Opportunity form options on where the EP
will be picked up
EP needs to send information about his arrival
destination to the host entity at least 48h
before starting the trip
Host entity will prepare Welcome package
(SIM card, Busplus, city map…)
Registration in police in not more than 24 hours

7. #
EP will receive an assistance from EP buddy
for buying departure ticket
EP should write a short story or make a short
video about his/her internship that can be
showcased later by AIESEC and EP.
Every intern will receive an assistance in
departure by having at least one AIESEC
member that will:
1) Take him/her to the final departure
destination (bus station, train station
or airport ) –if it is in city of LC
2) Take him/her to the departure destination
from which he/she can reach his/her final
departure destination, and also give him/her
detailed instruction how to get to the final
departure destination –if it isn’t in the
city of LC
OP manager will check the EP’s safety status at
least once a week until he/she departs from
Serbia with the visa status provided by the HE,
even after the Exchange Program duration has
ended. If the EP decides to stay in Serbia longer
with his/her own coordination of the visa or
residential status, AIESEC is no longer responsible
for his/her safety status.

8. AIESEC Serbia, 2015

9. #
Detailed work plan needs to be delivered to
EP before the start of realization
1.Related to AIESEC activities
2.Related to OP
Detailed work plan related to OP is his
schedule of working hours and days and more
detailed explanation of his responsibilities and
topics he needs to cover day by day. That
enables EP to come prepared on internship
Detailed work plan related to AIESEC
activities is draft version of Realization map
and it could be changed if needed in the first
week of realization on agreement of EP and
AIESEC HE responsible person

10. #
Minimum duration of short term unpaid GIP
(GE) is 6 weeks
Maximum duration of short term unpaid GIP
(GE) is 8 weeks
Minimum duration of Classic GIP is 6 weeks
Maximum duration of Classic GIP is 52 weeks

11. #
Minimum working hour for both, classic and
short term unpaid GIP is 35 hours per week,
and maximum is 40 hours per week
EP won’t work on State holidays and weekends
which is provided by Law of Republic Serbia,
unless if it’s not defined in the Rule Statute of
the company.
EP will have break as well as other colleagues
have during daily work.
Overtime is not defined during these
internships, and it will be arranged
company
EP will have intro at the beginning of work to
discus with his/her mentor about the tasks for
that day, and summarizing the daily work at
the end of the day

12. #
Each EP will go to the workplace with
responsible person from AIESEC on his first
day of work
Each EP has expectation setting meeting with
responsible person from AIESEC and OP taker
This is to ensure smooth cooperation
between all parties involved

13. #
Individual responsibilities and goals needs to
be set on the first meeting with EP
EP should get a feedback from OP taker and
evaluation of his work on weekly basis
EP should get a feedback from responsible
person in AIESEC and evaluation of his work
on weekly basis
Responsible person from AIESEC should
enable EP spaces to overcome gaps based on
feedbacks and evaluations

14. AIESEC Serbia, 2015

15. #
EP has to be informed about type of
accommodation and other conditions at least 10
days prior to arrival.
Simple GIP
Apartment Host
Maximum 10 people can live in an apartment/house with 1 bathroom.Hosting family should provide EP bed and possibilityto
use bathroom and kitchen.
Each person needs to have at least 8m² in apartment.
For any element for accommodation that EP has to bring with himself
(e.g. bedsheets), he/she has to be informed at least 7 days prior to
arrival.
AIESEC Serbia has to provide adequate hosting family
to ensure the EP is not being discriminated by race,
sexual orientation, religion and national origin.
Responsible person from AIESEC needsto check the apartment at least
bi-weekly
If there is any moving during the exchange period it has to previously be defined in OP form
Accommodation needs to be maximum 1hour
ride from a place of work,
Classic GIP
Responsible person from AIESEC needs to help EP
to find appropriate accommodation; he/she has
to offer to EP at least 3 options.
Responsible person from AIESEC and EP
have to book the apartment at least 7days
prior to EPs arrival.
TN taker has to provide salary for EP from
which he/she can cover accommodation
costs, food and transportation.
EP has to be informed about total monthly costs
for the accommodation from Responsible person
from AIESEC.

16. #
The responsible person from AIESEC needs
to send Reception booklet
to EP with basic living costs
The OPformspecifies if any financial or non-
financial compensation (meals, etc.) would be
provided during the internship
To find an information about basic living costs
you can visit site numbeoor expatisan

17. AIESEC Serbia, 2015

18. #
EP LEAD with IPS
EP should be integrated in LC activities as
much as possible, such as:
1.LCM
2.Local Conference
3.Team Bonding/Team Building
4.Other LC Activities (for example GC
promotion)
Host committee should provide to EP at least
on Internal education which they can use on
internship and after internship
Host Committee is obligated during the Local
Conference (if they have realizations in that
period) to provide interns their track with
sessions. For example if it is:
1.First week of realization it can be IPS
2.Third week of realization it can be TD
3.Fifth week of realization it can be LM
Host committee should provide to EP an
External education delivered by Alumni,
Companies, Faculty and other stakeholders

19. Some of the exchange standards are responsibility
of HOME entity and others are responsibility of
HOST entity.
If we want to deliver high quality experiences
every standard have to be fulfilled.
To ensure fulfilling of all standards
focus on CO-DELIVERY.

20. AIESEC Serbia
iGiP
Exchange Standards