Alumni Management System

The information system for communication with alumni embodies one of many ways how a
university can keep tracking with its graduates. Except for communication between university
and its graduates, the information system should allow communication between graduates
themselves and their personal presentation in public. The system also should collect actual
information about working experience of graduates, which can improve faculty credits and
teaching process. The presented information system includes all these points and focuses on
usability and comfortable user interface. The aim of this project is to build an Alumni
management system online dashboard.the project manages the fresh as well as old graduate
students with their respective information in actively participating in making registering,
searching, managing the alumni information for sharing their expertise, network, jobs
opportunities and resources

1. VIVEKANAND EDUCATION SOCIETY’S INSTITUTE OF
TECHNOLOGY
Department of Computer Engineering
Project Report on
Alumni Management System
In partial fulfillment of the Final Year, Bachelorof Engineering (B.E.) Degree in
Computer Engineering at the University of Mumbai AcademicYear 2020-2021.
Submitted by
Anjali Asrani D17B 05
Pragya choudhary D17B 17
Sneha Indulkar D17B 23
Project Mentor
Mrs. Indu Dokare
(2020-2021)

2. VIVEKANAND EDUCATION SOCIETY’S INSTITUTE OF
TECHNOLOGY
Department of Computer Engineering
Certificate
ThisistocertifythatAnjaliAsrani,PragyachoudharyandSnehaIndulkarof
FinalYearComputerEngineeringstudyingundertheUniversityofMumbaihave
satisfactorilycompletedtheminiprojecton“Alumnimanagementsystem”asa
partoftheircourseworkofMiniProjectforSemester-VIIIundertheguidanceof
their mentorMrs. Indu Dokare in the year 2020-2021.
Thisminiprojectreportentitled(Alumnimanagementsystem)by(AnjaliAsrani,
Pragya Choudhary andSneha Indulkar) is approved forthe degree of
Programme Outcomes Grade
PO1,PO2,PO3,PO4,PO5,PO6,PO7,
PO8, PO9, PO10, PO11, PO12
PSO1, PSO2
Date:
Project Guide : Mrs.Indu Dokare

3. MINI PROJECT REPORT APPROVAL FOR B. E
(COMPUTER ENGINEERING)
ThisminiprojectreportentitledAlumnimanagementsystembyAnjaliAsrani,
PragyachoudharyandSnehaIndulkarisapprovedforthedegreeofB.E
Computer Engg.
Internal Examiner
---------------------------------------------
External Examiner
---------------------------------------------
Head of the Department
-----------------------------------------------
Principal
-----------------------------------------------
Date:
Place:

4. Declaration
Wedeclarethatthiswrittensubmissionrepresentsourideasinourownwordsandwhereothers'
ideasorwordshavebeenincluded,wehaveadequatelycitedandreferencedtheoriginalsources.
Wealsodeclarethatwehaveadheredtoallprinciplesofacademichonestyandintegrityand
havenotmisrepresentedorfabricatedorfalsifiedanyidea/data/fact/sourceinoursubmission.
Weunderstandthatanyviolationoftheabovewillbecausefordisciplinaryactionbythe
Instituteandcanalsoevokepenalactionfromthesourceswhichhavethusnotbeenproperly
cited or from whom proper permission has not beentaken when needed.
______________________________ ______________________________
Anjali Asrani05 Pragya choudhary17
______________________________
Sneha Indulkar23
Date :

5. ACKNOWLEDGEMENT
WearethankfultoourcollegeVivekanandEducationSociety’sInstituteofTechnology
forconsideringourprojectandextendinghelpatallstagesneededduringourworkof
collecting information regarding the project.
ItgivesusimmensepleasuretoexpressourdeepandsinceregratitudetoAssistant
ProfessorMrs.InduDokare(ProjectGuide)forherkindhelpandvaluableadviceduringthe
development of project synopsis and for her guidanceand suggestions.
WearedeeplyindebtedtoHeadoftheComputerDepartmentDr.(Mrs.)NupurGiri
andourPrincipalDr.(Mrs.)J.M.Nairforgivingusthisvaluableopportunitytodothis
project.
Weexpressourheartythankstothemfortheirassistancewithoutwhichitwouldhave
been difficult in finishing this project synopsisand project review successfully.
Weconveyourdeepsenseofgratitudetoallteachingandnon-teachingstafffortheir
constantencouragement,supportandselflesshelpthroughouttheprojectwork.Itisgreat
pleasuretoacknowledgethehelpandsuggestion,whichwereceivedfromtheDepartmentof
Computer Engineering.
Wewishtoexpressourprofoundthankstoallthosewhohelpedusingathering
informationabouttheproject.Ourfamiliestoohaveprovidedmoralsupportand
encouragement at several times.

6. Computer Engineering Department
COURSE OUTCOMES FOR B.E PROJECT
Learners will be to:-
Course Outcome Description of the Course Outcome
CO 1Do literature survey/industrial visit and identifythe
problem of the selected project topic.
CO2Apply basic engineering fundamental in the domainof
practical applications FORproblem identification,
formulation and solution
CO 3Attempt & Design a problem solution in a right approach
to complex problems
CO 4Cultivate the habit of working in a team
CO 5Correlate the theoretical and experimental/simulations
results and draw the proper inferences
CO 6Demonstrate the knowledge, skills and attitudes ofa
professional engineer & Prepare report as per thestandard
guidelines.

7. ABSTRACT
Theinformationsystemforcommunicationwithalumniembodiesoneofmanywayshowa
universitycankeeptrackingwithitsgraduates.Exceptforcommunicationbetweenuniversity
anditsgraduates,theinformationsystemshouldallowcommunicationbetweengraduates
themselvesandtheirpersonalpresentationinpublic.Thesystemalsoshouldcollectactual
informationaboutworkingexperienceofgraduates,whichcanimprovefacultycreditsand
teachingprocess.Thepresentedinformationsystemincludesallthesepointsandfocuseson
usabilityandcomfortableuserinterface.TheaimofthisprojectistobuildanAlumni
managementsystemonlinedashboard.theprojectmanagesthefreshaswellasoldgraduate
studentswiththeirrespectiveinformationinactivelyparticipatinginmakingregistering,
searching,managingthealumniinformationforsharingtheirexpertise,network,jobs
opportunities and resources.

8. CHAPTER 01
INTRODUCTION
____________________________________________________________________________
1.1 Introduction
TheAlumniManagementSystemisasimplePHP/MySQLprojectthathelpsacertain
university/collegeschoolmanageitsalumnidata.Thisprojecthas2sidesofusersUI(user
interface),whicharetheadminsidemanagementandthealumnus/alumna'sside.Theadminside
canmanageallthelistofjobsposted,alumnilist,events,forumtopics,andthegallery.The
alumnisitecancreateanaccount(tobeverifiedbyadmin),postajobopportunity,createa
forumtopic,andjoinotherforums,committoparticipateinanupcomingeventsuchas
homecoming.TalkingabouttheflowoftheAlumniManagementSystem,universities/colleges
alumniwillregistertothewebsiteandthisprocesswillneedtheverificationoftheschool
management in order to enlist the alumnus/alumna inthe website user.
Aftertheadminwillverifytheuserasanalumnusofthealumniusercanbegintoexplore
thefeaturesorfunctionalitiesofthesystemontheirsidewhicharethejobopportunitiesposted
byotheralumnioradmin,alistofupcomingevents,joiningtotheforumwiththeotheralumni.
Fortheadministratorsideofthesystem,asidefromverifyingtheaccountandlistofalumni,the
adminalsowillmanagethegallerytobedisplayedonthewebsiteandthegallerymaycontain
someimagesoftheschooleventswithashortdescription.Theadminwillcreatetheabout
contentoftheschooltobedisplayedalsoonthewebsite,thisfeaturehelpstheschool
managementupdatetheaboutcontentofthesystemeasilyevenwithoutthepresenceofa
developer.Theadmincanalsopostajobopportunityandcanoverwriteormanagethepostedjob
and forum topic of an alumnus/alumni if any instancesmay occur
1.2 Problem definition :
Theproductwillbegininawaythatmultiplepassoutsaswellstudentsofthecollegecanregister
.Afterregistration,theywillbecomeavaliduseronlywhentheyareverifiedbytheadmin
successfully.Theuserwillbeabletoseedifferentpost,upcomingevents,galleryetc.Thealumni

9. canpostaboutvariousjobsavailableintheircompanyandthusotherstudentswillbenefitfrom
it.Theinformationrelatedtovariouspostcanalsobeviewedbyadmin.Theadminhere
becomes responsible for posting various informationrelated to the upcoming events, gallery etc.
1.3 Technologies to be used
1.4.1 LANGUAGES USED
● HTML, CSS :- For front end/UI.
● JQuery :- For adding dynamic effects to elements.
● Bootstrap :- For responsiveness.
● PHP/ MySQL :- For backend data processing
1.4 Features
Admin Side
●LoginPage:Thepagewheresystemadminwillsubmittheirsystemcredentialto
access and manage the system data.
●HomePage:Thepagewheretheadminuserwillberedirectedbydefaultafterlogging
intothealumnimanagementsystemadminside.Thispagedisplaysthesummaryortotal
counts of alumni, posted jobs, forum topics, and upcomingevents.
●GalleryPage:Thepagewheretheadminuserwillmanagethegalleryimagesanddata
for the website.
●CourseList:Thepagewheretheadminwillpopulateandmanagetheuniversityor
college school's courses.
●AlumniList:Thepagewherethealumnilistinthesystemislistedandthisthepage
where the admin can verify the alumnus/alumna's account.
●JobsPage:Thepagewhereallpostedjobsarelistedandcanbemanagedbythe
admin.
●EventsPage:Thepagewhereanadminmanagesorpostsanupcomingeventofthe
school where alumni can participate.

10. ●ForumPage:Thepagewhereallforumtopicsarelistedalongwiththecountof
comments if this topic is being shown.
●User Page:The page where an admin user managesthe system users.
●SystemSettingsPage:​​​Thepagewhereanadminsetsupormanagestheschool
information to be shown on the website.
Alumni Side
●HomePage:Thedefaultpagewheretheuserwillberedirectedwhenbrowsingthewebsite
and after logging in. This page shows the list ofupcoming events.
●Signup Page :The page where the unregistered alumnus/alumnisubmit their credentials.
●LoginModal:Thepopupmodalwheretheusersubmitstheirsystemcredentialinorderto
access and manage the other features or functionalitiesof the system.
●GalleryPage​​​​​​​:Thepagewheretheimagespostedbytheschool'smanagementisbeing
shown.
●About Page :The page where the page about contentis being shown.
●Job Page : ​​​​​​​The page where all posted job opportunitiesare listed.
●ForumPage:Thepagewherethatforumtopicsarelistedandtheusercanjoinorreadthe
comments by selecting and viewing a topic.
●AccountManagementPage:Thepagewheretheusercanupdatehis/hersystem
credentials and information.

11. CHAPTER 02
CONCEPTUAL SYSTEM DESIGN
____________________________________________________________________________
2.1 Use case diagram
User

12. Admin

13. 2.2 Sequence diagram
Admin

14. User

15. 2.3 Activity diagram

16. CHAPTER 03
RESULT EVALUATION
____________________________________________________________________________
Lets begin with the homepage of our system
In this manner the user can create account on website

17. Now it becomes the successful member, after it gets verified by the admin
Gallery by the admin section

18. Course List By admin section
Alumni List

19. Jobs List By admin section
Event Section in admin page

20. Forum Section
Login page of user

21. User dashboard
Can look for other alumni information

22. Can see the gallery of the college
Can post a job opportunity and also look for postmade by different people

23. Can see the various upcoming events

24. CHAPTER 04
CONCLUSION
____________________________________________________________________________
4.1 Future scope
Itwouldbeveryusefulifthemembersofthealumniwebsitewhichareformerstudentof
collegecoulddirectlycontactthealumniofficerthroughthewebsite.Thesystemthatwas
implementeddoesnotofferthisfunctionality.Howeveritiseasytofindtheemailaddressofthe
alumniofficerbecauseitwillbeplacedonthehomepageoftheonlinecommunity.Thecontact
alumniofficerfunctionalitycouldbeeasilyimplementedusingasp,whichisalsousedinorderto
implementthebroadcastemailfunctionalitythatthealumniwebsiteoffers.Thatiswhyitwould
beusefultobeabletosetsomeinformation,suchascontactdetailsasprivateorpublic.This
couldbedoneveryeasywiththeuseofradiobuttons.Rightnow,alumniwebsiteofferonly
insertingdetails,lateritcanbemodifiedtoupdateinformation.Thealumniwebsiteisusedto
maintaindataofalumniandtoprovideplatformwherealumnicanseetheprogressofaninstitute
and also participate in improving institution conditionwith the help of donation.
4.2 Conclusion
Alumnimanagementsystem.Effectivecommunicationbetweenteachers,oldstudents.
Completeautomationofalloperationscentrallystoredinformationwithzeroredundancy.
Alumniwebsiteisonesuchattempttobringthepassedoutstudentsofthecollegeclosertotheir
juniors. It helps them to connect, get informationand guidance for their career.

25. CHAPTER 05
REFERENCES
_____________________________________________________________________________________
●https://ijesc.org/upload/82df3500d684c3a30c4c214e857e68b7.Alumni%20Web%20Porta
l%20(2).pdf
●https://m.mu.edu.sa/sites/default/files/content/2018/09/Bndr.pdf