AN ORGANIZATION STRUCTIONAL PLANNING.pptx

AN ORGANIZATION STRUCTIONAL PLANNING ENCOMPASSES THE CHARACTERISTIC OF PLANNING AND PURPOSE OF PLANNING

1. BPE121 Administrative and Management Of Physical ORGANIZATIONAL STRUCTURE IN PHYSICAL EDUCATION Presented by Group 6

2. GROUP MEMBERS Leader: Raymart Paclibar Reporter: Bonnie Blanche Bendebel Leah Eleanor Alvaro Marc Lloyd Onia Ana Marie Granada

3. AGENDA Organizational Structure in Physical Education : Characteristics of Planning Importance of Planning Sample Matrix of Physical Activity Event

4. WHAT IS ORGANIZATIONAL STRUCTURE? In physical education, the organizational structure refers to the way in which various components and roles are arranged and managed to effectively deliver physical education programs and activities. It encompasses the hierarchy, roles, and responsibilities of individuals and groups involved in physical education .

5. CLEAR OBJECTIVES AND GOALS 2. DETAILED EVENT PLAN CHARACTERISTICS OF PLANNING Planning an event in physical education involves several key characteristics to ensure the event is well-organized, successful, and meets its objectives. - Define Purpose: Establish the main goals of the event, such as promoting physical fitness, encouraging teamwork, or providing competitive opportunities. - Set Specific Targets: Identify what success looks like (e.g., number of participants, level of engagement, achievement of specific outcomes). - Event Schedule: Develop a timeline covering all stages of the event, from planning through execution and post-event evaluation. - Agenda: Outline the sequence of activities, including opening ceremonies, competitions, breaks, and closing ceremonies.

6. 3. ROLES AND RESPONSIBILITIES 4. RESOURCE MANAGEMENT - Assign Tasks: Clearly define roles for staff, volunteers, and participants, including who is responsible for various aspects of the event (e.g., logistics, administration, coaching). - Create a Contact List: Ensure everyone involved knows who to contact for different issues. - Budget: Develop a budget covering all expenses (e.g., equipment, facilities, staffing) and identify funding sources or sponsorships. - Equipment and Facilities: Ensure the necessary equipment and facilities are available, set up, and maintained.

7. LOGISTICS AND OPERATIONS 5 SAFETY AND RISK MANAGEMENT 6 COMMUNICATION AND PROMOTION 7 - Venue Arrangements: Secure and prepare the venue, including layout, seating, and accessibility. - Scheduling: Coordinate timing for all event components, including competitions, practices, and ceremonies. - Health and Safety Protocols: Develop and communicate guidelines for participant safety, including emergency procedures and first aid. - Insurance: Ensure appropriate insurance coverage is in place for the event. - Marketing: Promote the event to attract participants and spectators through various channels (e.g., social media, flyers, school announcements). - Information Dissemination: Provide clear and timely information to participants, volunteers, and stakeholders regarding event details.

8. 8. EVALUATION AND FEEDBACK 10. POST-EVENT ACTIVITIES 9. CONTINGENCY PLANNING - Assessment Criteria: Define how the events success will be measured (e.g., participant satisfaction, achievement of goals). - Feedback Collection: Gather feedback from participants, volunteers, and attendees to evaluate the event and identify areas for improvement. - Backup Plans: Develop contingency plans for potential issues such as weather disruptions, equipment failure, or other unforeseen circumstances. - Problem-Solving Strategies: Prepare solutions for common issues that may arise during the event. - Debriefing: Conduct a debriefing session with the organizing team to review what went well and what could be improved. - Acknowledgements: Recognize and thank volunteers, sponsors, and participants for their contributions.

9. The purpose of planning in managing an event is to ensure that the event runs smoothly and successfully. Effective planning helps to achieve the desired outcomes and addresses potential challenges. PURPOSE OF PLANNING

10. Achieve Goals: A well-developed plan aligns event activities with its objectives, such as promoting fitness or fostering teamwork, to ensure that the event meets its intended outcomes. Ensure Organization: Planning helps structure all aspects of the event, including logistics, roles, and schedules, ensuring that everything runs smoothly and efficiently. 1 2

11. Optimize Resources: Effective planning helps manage and allocate resources, including budget, equipment, and personnel, to maximize their use and minimize waste. 3 Write your second topic or idea 4 Mitigate Risks: A thorough plan identifies potential risks and outlines contingency measures, reducing the likelihood of problems and ensuring that any issues that arise can be managed effectively. 5 Enhance Participant Experience: Planning ensures that all participants, from attendees to volunteers, have a positive and well-coordinated experience by anticipating and addressing their needs. opic or idea

12. Title Of Event  Intra-School Baseball Tournament: Home Run Showdown Participants 7 Teams (Grade 7-12) Boys Category Players, Coaches, Teachers Organizer -Officiating Officials -Technical Officials Location Mindanao State University General Santos City, Baseball Diamond Date Of Event October 7-10, 2024 SAMPLE MATRIX FOR PHYSICAL ACTIVITY EVENT

13. Rationale The Intra-school Baseball Tournament: Home Run Showdown Is designed to foster camaraderie, teamwork, and healthy competition among students from Grades 7 to 12. This event not only promotes physical fitness but also encourages school spirit, providing an opportunity for students to engage in a fun and inclusive sporting activity. Baseball, as a team-oriented sport, helps develop essential life skills such as discipline, communication, and leadership, all of which are crucial for personal growth. By involving boys from different grade levels, the tournament builds a sense of unity and mentorship as older students can guide and inspire the younger participants. Additionally, this event serves as a constructive outlet for students to showcase their talents and foster positive relationships, both on and off the field, thereby contributing to the overall well-being of the school community.

14. Purpose Encourage participation and interest in baseball within the school community Foster sportsmanship and a healthy competitive spirit among students. Develop athletic skills and teamwork through structured play and practice.

15. Communication and Promotion 1 MONTH BEFORE THE EVENT) DAY 0 🏆 Intra-School Baseball Tournament: Home Run Showdown 🏆 Calling all Grade 7-12 boys! It’s time to step up to the plate and show what you’ve got! When: [OCTOBER 7-10, 2024] Where: [Mindanao State University General Santos City, Baseball Diamond ] Who: Grade 7 to 12 boys Get ready for the most exciting event of the year! The Home Run Showdown is here, bringing together the best young sluggers in the school for a day of action-packed competition, team spirit, and unforgettable moments. Whether you're a seasoned player or just looking to have fun, this tournament is open to everyone.

16. Preliminaries (October 7) DAY 1 (8:00AM - 10:00AM) Checking For Team Registration: Each teams will show their proof of register for the tournament. (10:00AM - 12:00PM) Orientation Session: Briefing for participants on rules, safety, and tournament structure. (1:00PM - 2:00PM) Equipment Check: Ensure all players have necessary baseball gear and that it is in good condition. (2:30PM - 5:00PM) Opening Ceremony: Introduction of teams, opening remarks by school officials, national anthem.

17. Event Flow ( October 8) DAY 2 (8:00AM - 5:00PM) Round-Robin or Group Stage: Teams compete in initial matches to determine standings. ( October 9) DAY 3 (8:00AM - 5:00PM) Semi-Final Games: Top teams from the round-robin phase advance to semi-finals. ( October 10) DAY 4 (8:00AM - 5:00PM) Final Championship Game: The top two teams play for the championship title DAY 4 (1:00PM - 2:00PM) Home Run Derby: An individual contest for the most home runs, held during the event. DAY 4 (3:00PM - 5:00PM) Closing And Awarding Ceremony: Presentation of trophies, medals, and individual awards (e.g., MVP, Best Player) and final words from organizers, acknowledgments of volunteers, and closing of the event.