Annual_Procurement_Plan_(APP)_lecture.ppt

Outdated, Listen carefully to your current Lecturer.

1. LOGISTICS PLANNING

2. Definition of Planning
A documented method by which a thing should
be done.
Plans should be written down. Otherwise, there will
be no way of establishing what is to be done, who will
do it, when to start doing the tasks involved, what are
you doing or who is doing what.
A listing of a course of action by a tasked group
or groups; or individuals in order to reach a
certain goal

3. PNP Plans & Appended Reports
PNP MTDP
OPBG
Strategic Plan
APP
PPMP
Modernization
Plan
PROGRAM
THRUST
AOPB
INPUTS
PRES’L
PRONOUNCEMENT
SILG/C,PNP’S
CONCERNS
CLIENTELE NEEDS
ORGANIZATIONAL
PERFORMANCE
ASSESSMENT
ACCOM
REPORT
PRA
FEEDBACK

4. PNP Plans & Appended Reports
MTDP –overall planning framework of the PNP which
sets the Vision of Development in the next five (5) years
to what and where we want to be thru a yearly
implementation phase
OPBG –Guides the direction & focus of PPAs
Program Thrust –General statements of program
priorities
OPB –Operationalizes the approved GAA in in terms of
PPAs with targets & corresponding funding requirements

5. Logistics Plans
Logistics Strategic Plan CY 2007
PNP Modernization Plan (CY 2004 –
2015)
Annual Procurement Plan (APP)
Project Procurement Management Plan
(PPMP)

6. Procurement Planning
Legal Reference
“Allprocurementshallbewithinthe
approvedbudgetoftheprocuringentity
andshouldbemeticulouslyplannedby
theprocuringentityconcerned.No
government procurement shallbe
undertakenunlessitisinaccordancewith
anapprovedAPP”
IRR-A Section 7, RA 9184
Budget Call by DBM
Involves the Agency’s Over-all Strategic
Plan; and

7. the Work Financial Plan (WFP)
contains:
initial list of projects of end-user
corresponding estimated
budgetary requirements
the WFP will support the Budget
Proposal submitted to DBM and
becomes basis for the proposed
PPMP

8.  Within fifteen (15) days from
the date of issuance of the Agency
Budget Matrix (ABM) during the first
quarter of the fiscal year, the end-
user shall finalize the PPMPs to
reflect the budgetary allocation for
their respective PPAs, as provided in
the ABM

9. The final PPMPs shall be submitted
to the BAC Secretariat for the
finalization of the proposed
Procuring Entity’s APP which will be
then submitted to the
HOPE for confirmation or
approval

10. Project Procurement Management Plan
(PPMP)
Serves as guide document in
the procurement and contract
implementation
Vital reference in
procurement
monitoring

11. PPMP
Deals with:
planning for the procurement of
project requirements
bidding or procurement strategy
source selection
delivery and payment schedules
contract administration
contract termination; and
other major milestones

12. Developing the Project
Requirements
The end-user must:
Identify the needs of the unit
Identify the alternative
solutions/products/ services
Compare the alternatives
Choose one that is most
beneficial

13. Format of PPMP
NrNGAS Title/
Activity
QtyUnit
Title
Unit
Price
Total
Price
Mode of
Procurement
Procurement Schedule
Goal AmtGoalAmt

14. Annual Procurement Plan (APP)
Consolidation of all PPMPs submitted
by the various end-user units within the
Procuring Entity within the calendar
year.
Prepared by the BAC through the BAC
Secretariat upon submission by the
end-user units of their respective
PPMPs and finalized after the ABM has
been approved by the DBM.

15. The APP shall subsequently be
submitted by the BAC for approval
of the HOPE.
Annual Procurement Plan (APP)
The individual PPMPs and the APP
shall be regularly reviewed and
updated at least once every six months.
The APPs of decentralized procuring
entities would have to be submitted to
the central office for information and
monitoring purposes.

16. Shouldincludeallprocurementactivities
plannedfortheyear.Onlythoseprojects/
procurementsincludedintheapprovedAPP
shallbeundertaken.
Shallincludeonlythoseprocurementsthatare
consideredcrucialtotheefficientdischargeof
governmentfunctions.
Itiscrucialifrequiredfortheday-to-day
operationsoftheagency;or
Inpursuitoftheprincipalmandateofthe
agency
Factors to consider by the BAC in
preparing the APP

17. Shall include provisions for
foreseeable emergencies
based on historical records.
Factors to consider by the BAC in
preparing the APP
Scheduling of procurement activities
should be done in such a manner that
the BAC and the other offices/units
involved in the procurement process are
able to efficiently manage the conduct of
the procurement transactions.

18. Procurement Strategy
Refers to the approach that will
be adopted by the BAC in the
procurement of the goods,
infrastructure projects and
consulting services included in
the APP.
Refer to IRR-A, Section 5(p)

19. Format of the APP
Shall contain the following information:
Name of the project/procurement;
End-user unit;
General description of the proj/proc;
The procurement methods to be
adopted;
The time schedule for each
procurement activity; and
The ABC.

20. Format of APP
NrPPMP
Nr
NGAS
Acct
Title
QTYUnit
Price
Total
Price
Benefi
ciary
unit
Mode
of
Proc
Procurement Schedule
GoalAmtGoalAmt

21. QUESTIONS?