Oracle Asset
Lifecycle
Management
<Name>
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Maximizing Return on Assets
Information Age Applications
Asset Lifecycle Mgmt (ALM) At-a-Glance
From Concept to Retirement
Comprehensive Planning, Tracking, and Execution
for Optimal Asset Performance and Value
PlanPlan
Build /Build /
AcquireAcquire
Operate /Operate /
MaintainMaintain
Retire /Retire /
DisposeDispose
CommissionCommission
C
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C
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P
T
R
E
T
I
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M
E
N
T
Monitor PerformanceMonitor Performance
Business Pressures
Global Markets & Competition
•What contributions are
my assets making to cost
savings programs?
•Which financial strategies
work to my advantage?
Mergers & Acquisitions
•Which assets are worth keeping?
Should be improved? Should be
sold? Should be retired?
•How can I rapidly assimilate new
assets into finance & operations?
Compliance & Oversight
•How do I validate the accuracy
of my financial statements and
enforce policies & procedures?
•How can I ensure safety
and regulatory compliance?
Enterprise Integration
•How can I get timely asset
information and respond
more quickly to change?
•What is the best way to
synchronize maintenance
and production schedules?
ALM Challenges
Schedules
Spare Parts / Costs
Resources / Costs
Purchases / Invoices
Custom Interfaces
Equipment
Stand Alone Asset Mgmt,Stand Alone Asset Mgmt,
Financial, and Mfg SystemsFinancial, and Mfg Systems
Inventory
Financials
Planning
& Mfg
Enterprise ApplicationsEnterprise Applications
Human
Resources
Procurement
•Conflicting asset data in multiple systems & warehouses is expensive to maintain
•Siloed approach to asset management yields competing asset strategies
•Lack of historical information (e.g., lifecycle costs) promotes poor decisions
•Only a small percentage of total assets are being managed
Projects / Chargebacks
Assets / Depreciation
Warranty / Contracts
A Need for Change
Leading Business Trends
•Timely access to complete asset information
•Holistic asset approach -- all assets, full lifecycle
•Built-in compliance processes and records
•Highly automated and collaborative asset processes
•Reliability-centered maintenance for optimal uptime
•Global management of spare parts and equipment
“Oracle gives Solid Energy the functionality we need to
make better decisions about overhaul and replacement of
assets, preventive maintenance routines, and rationalization
of spare parts and rotables.”
-- Warren Maslin, CFO
What Customers are Saying…
“Oracle Applications are key to our strategy for
maximizing equipment capacity, increasing
productivity, decreasing maintenance costs, and improving health
and safety across all our real estate and manufacturing operations.”
-- Majid Saif Al Ghurair, CEO
Al Al
GhurairGhurair
GroupGroup
A Few More Customers…
How OracleHow Oracle
DeliversDelivers
Develop
Market
Sell
Order
Plan
Procure
Make
Fulfill
Service
Maintain
Finance
HR
Projects
Contracts
Customers,Customers,
Suppliers,Suppliers,
Products,Products, ……
•Common data model
enables a single source
of truth
•Comprehensive suite of
applications designed to
work together
•Robust set of integration
services based on open
standards
•Modular deployment
by business flow
•Single global instance
implementations
Asset Lifecycle Management:
Part of the Oracle E-Business Suite
•Productive
machinery
•Equipment
•Components
•Roadways
•Pipelines
•Transmission lines
•Railway lines
•Trucks
•Buses
•Automobiles
•Rolling stock
•Buildings
•Property
•IT assets
(Discoverable)
Real Estate and ITMobile
Fixed Plant Linear / Infrastructure
An asset is any piece of equipment, infrastructure or system that has financial,
contractual or operational value. It may be financially owned by an enterprise
or by a party with which the enterprise has a business relationship.
ALM Asset Categories
Provides Complete Coverage for All Assets
Foundation: Global Asset Repository*
Achieve a Single Source of Truth About Your Assets
Eliminate Cost and Complexity of Multi-Vendor Systems
Global
Asset
Information
•Capital budget
•Book value
•Cost history
•Leases
•Ownership
•Tag number
Finance
Data
•Downtime / repair history
•Failure & reliability analysis
•Maintenance schedule
•Asset configuration
•Location
Maintenance
Data
•Production schedule
•Occupancy
•Capacity
•Regulatory and
compliance policies
Operations
Data
“Operators”
“Maintainers”
“Owners”
*Coming in a future release
Oracle Asset Lifecycle Management
Enables You To…
…So You Can Maximize Return on Assets (ROA)
Improve Asset Visibility, Tracking, and Control
Optimize Capital Asset Portfolio
Streamline and Automate Asset Operations
Visibility via Role-Based Views
Access Filtered, Organized, Relevant Asset Information
COO / VP Ops
CFO / CIO
Accountant
Real Estate Mgr
Facilities Mgmt
Service Tech /
Contractor
Shift Supervisor
Global
Asset
Information
KPIs, Performance
Trends, Policies
Budgets, Cost Roll-Up,
Performance Trends
Balance Sheet, Cost
Roll-Up, Budgets
Availability Report,
Leases, Tenants
Asset Location, Repair
History, Tenants
Maintenance Schedule,
Configuration, Location
Production Schedule,
Maintenance Schedule
Complete Asset Visibility
Model and Manage Complex Asset Relationships
Example: Communications Network Logistics
Facility
Building
System
Equipment
Component
•Manage Assets and Networks -- Both Physical and Logical Relationships
•Roll-Up Costs throughout Hierarchy and Manage Cost Relationships
•Achieve a Holistic View of Work and Scheduling Relationships
Communications
Network
Documented Asset History
Track All Asset Activities through Entire Lifecycle
Financial
Information
Maintenance
Information
Operational
Information
Business
Modeling
Capital
Improvement
Performance
Management
Capital
Planning
Budgeting Procurement
InstallationOperationMaintenance
Decommission Disposal
Logistics
Information is Never Lost as an
Asset Progresses through Lifecycle
Proactive Policy Management
Establish and Enforce Sound Policies & Procedures
Promote Adherence to Corporate Policies and Procedures
Document SOPs* for Environmental, Health & Safety, and Reg. Compliance
Achieve Process Consistency and Standardization
Deliver Current Content, Specific to the Job / Responsibilities
Standardized Output
Printed / PDF Student
and Instructor Guides
Online Help and
Reference Materials
Online and Printed
Desk Manuals
Owners Manuals
and Reports
Oracle Tutor
AA
UU
TT
HH
OO
RR
PP
UU
BB
LL
II
SS
HH
Content Input
ApplicationApplication
Online HelpOnline Help
CoursewareCourseware
(MS PowerPoint)(MS PowerPoint)
Procedure DocumentsProcedure Documents
(e.g., MS Word Docs)(e.g., MS Word Docs)
*SOP = Standard Operating Procedure
Tax and Regulatory Reporting
•Support multiple currency and worldwide
financial/tax standards (FASB, GASB, IAS)
•Gain tax advantage from new and
existing government acts / programs
•Comply with corp governance mandates
-Sarbanes-Oxley
-EU Anti-Fraud Directive
•Comply with country-specific requirements
- Currently support 32 countries
Robust Financial Control & Reporting
Comply with Global & Industry Accounting Standards
Robust Financial Control & Reporting
Comply with Global & Industry Accounting Standards
Depreciation
•Choose from hundreds of pre-defined, standard
depreciation methods
•Tailor depreciation calculations with flexible
user-defined rules and proration conventions
•Project depreciation expenses with “what-if” analysis to
optimize accounting and tax strategies
•Enter unplanned depreciation expense
•Support Short Tax Year accounting (e.g., resulting from
mergers and acquisitions)
Asset Assignments
Streamline Asset Ownership and Location Tracking
•Know Where Your Assets Are and Who Owns Them
–Assign assets to employees
–View & control cost center ownership
–Track equipment’s Physical location
•Automated Approval Hierarchies
–Cost-center based
–Employee based
•Self-Service Asset Transfer
–Improve process efficiencies
–Transfer between locations, employees, expense accounts
–Restrict asset transfers at multiple security levels
Health and Safety Management
Comply with Strict Environmental & Regulatory Rqmts
Benefits
•Monitor & Audit Compliance
-Avoid fines and reduce
non-compliance risk
•Assign Qualified or Certified
Technicians to Tasks
•Equip Technicians to
Perform Quality Work, on
Time and Within Guidelines
-Minimize time to locate required
documentation
-Reduce incident rate
-Decrease work order errors
-Ensure optimal repair work
•Work Order Execution
-Automatically create audit trail
and electronic history
•Skills Selection
-Search & select by technician
certifications or competencies
•SOPs and Required
Documentation
-Procedures (e.g., safety,
hazardous material)
-Dependent task planning
(e.g., tag out)
-Specifications / drawings
-Special handling
Structured Definition
Oracle Asset Lifecycle Management
Enables You To…
Improve Asset Visibility, Tracking, and Control
Optimize Capital Asset Portfolio
Streamline and Automate Asset Operations
…So You Can Maximize Return on Assets (ROA)
Goal: Optimal Asset Portfolio Mgmt
Balance Operational Effectivity & Financial Efficiency
More Capacity / Lower
Operating Cost…
…Capital Invested in
Modernization / Expansion
…versus…
Production Assets
Overall Equip Effectiveness
Real Estate
Revenue per Square Foot
IT Assets
Up-Time / Performance
Linear
Capacity Utilization
Mobile
Operating Cost
Production Assets
Return on Capital
Real Estate
Expand or Renovate
IT Assets
Upgrading / New Technology
Linear
Cost of Expansion & Upgrade
Mobile
Replacement Cost
How? Need Answers to Critical Questions
Goal: Know How to and When to Invest Capital Asset Funds
What is the
value of assets I
own today?
Am I in compliance
with license
agreements?
What is the
expected life of
my assets?
What is the “break
even” point for my
investment projects?
What is myWhat is my
current occupancy current occupancy
percentage?percentage?
What is the cost
to acquire or build
new assets?
What does itWhat does it
cost to maintain &cost to maintain &
operate my assets?operate my assets?
Who are my assets Who are my assets
assigned to?assigned to?
What revenues
do my assets
generate?
What is my current What is my current
cost of capital?cost of capital?
Am I better off Am I better off
leasing, buying, or leasing, buying, or
constructing?constructing?
Strategic
Decision
Support
Profitability
Strategic &
technical fit
Resource
utilization
Progress to plan
Expense vs.
budget
Resource
availability
Price savings
amount
Contract leakage
rate
On-time deliveries
Change order
cycle time
Cost variance
Inventory costs
Define selection
criteria (NPV, etc)
Create accurate
cost estimates
Score projects
Allocate funds &
resources
Balance portfolio
using constraints
Launch approved
projects
Define
deliverables with
approval criteria
Select best
skilled resources
Track estimate at
completion (EAC)
Purchase or lease
goods & services
Solicit vendor
bids
Award contracts
based on defined
criteria
Purchase against
project budgets
Select, schedule,
and manage
subcontractors
Collaborate in a
secure, common
workspace
Track actual &
committed costs
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CapitalCapital
PlanningPlanning
ProjectProject
MgmtMgmt
Procure-Procure-
mentment
ConstructConstruct
/ Make/ Make
Phases:Phases: Plan -- Build / Acquire -- Commission Plan -- Build / Acquire -- Commission
Select & Fund Capital Asset
Projects that Maximize ROA
Strategic
Decision
Support
Phase:Phase: Operate / Maintain Operate / Maintain
Enable Current Operations
and Identify Improvements
Production to plan
New defects
Cost variance
Inventory turns
Maintenance costs as % of acquisition costs
Asset downtime
Mean time between failure (MTBF)
Mean time to repair (MTTR)
Repair cycle time
Balance asset up-time
vs. production
requirements and
maintenance needs
Determine if asset
failure is root cause
of product defects
Determine best strategy
for maintaining assets
Maintain optimal spares
inventory levels
Capture asset repair &
improvement expenses
Compare expected
asset life vs.
replacement opportunity
Compare accrued asset
costs vs. capital
improvement projects
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OperationsOperations
SchedulingScheduling
& Execution& Execution
MaintenanceMaintenance
Planning &Planning &
ExecutionExecution
PerformancePerformance
MonitoringMonitoring
Strategic
Decision
Support
Phase:Phase: Retire / Dispose Retire / Dispose
Minimize Negative Impact
of Non-Productive Assets
Salvage value
Net book value
Net present value
Disposal cost estimate
Environmental
remediation impact
Transportation / logistics
cost
Liability and warranty
tracking
Calculate and record
capitalized interest
Retire asset
Recoup any value from
resulting sale
Inactivate asset
Flag asset as non-
maintainable
Create disposal work
order or project
Dismantle in
accordance with
regulatory rqmts
Sell, auction, or
discard asset
Process retirement
costs and proceeds from
sale / auction
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FinancialFinancial
Write-OffWrite-Off
Un-InstallUn-Install
/ Removal/ Removal
Sales &Sales &
PhysicalPhysical
RemovalRemoval
Asset Accounting Throughout Lifecycle
Know with Certainty the Financial Value of All Assets
•Define capital budgets
•Manage construction-in-process (CIP)
•Define parent-child asset hierarchies
•Reclassify assets between categories
•Transfer assets between charts of accounts,
locations, and owners
•Revalue assets in highly inflationary economies
•Adjust for useful life
•Track depreciating assets (accumulated
depreciation) and expensed items
•Track asset warranties and insurance values
•Retire and reinstate assets
Transact Online for Either Current Period, Future Period, or Retroactively
PlanPlan
Build /Build /
AcquireAcquire
Operate /Operate /
MaintainMaintain
Retire /Retire /
DisposeDispose
CommissionCommission
Oracle Asset Lifecycle Management
Enables You To…
Improve Asset Visibility, Tracking, and Control
Optimize Capital Asset Portfolio
Streamline and Automate Asset Operations
…So You Can Maximize Return on Assets (ROA)
Integrated Operational Intelligence
Example: Maintenance Management*
•Daily updates on
key performance
indicators
•Actionable
information on
savings and
incremental
revenue
opportunities
•At a glance:
-Work order status
(open and past due)
-Asset downtime
-Actual costs
LinksLinks
ReportsReports
Real-TimeReal-Time
ResultsResults
Flexible Flexible
Time PeriodsTime Periods
Flexible Flexible
ComparisonsComparisons
PerformancePerformance
MeasuresMeasures
GraphsGraphs
* Coming in a future release
At a glance:
•Revenue
•Expenses
•Operating
Margin
•Operating
Margin %
SharedShared
HierarchiesHierarchies
GraphsGraphs
Real-TimeReal-Time
ResultsResults
Flexible Flexible
Time PeriodsTime Periods
Flexible Flexible
ComparisonsComparisons
PerformancePerformance
MeasuresMeasures
DrillDrill
AcrossAcross
Another Example: Finance and Accounting
Multiple Maintenance Strategies
Plan Maintenance and Repairs in Any Environment
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P
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Unplanned Maint
Scheduling
Maintenance
Request
Operator Initiated
WO Req / Approval
System Identification
of Limit Violations
Condition
Monitoring
Workflow-Driven
System Action
Maintenance
Forecast
Planned
Usage
Actual
Usage
Maintenance
Schedules
Estimated
Life
•Maintenance Schedule
Shows Up in Production
Schedule
•Feeds Simulation for
Advanced Supply Chain
Planning or Manufacturing
Scheduling
ProductionProduction
ScheduleSchedule
EquipmentEquipment
MaintenanceMaintenance
ScheduleSchedule
OptimizedOptimized
ProductionProduction
ScheduleSchedule
Optimize Capacity Utilization
Balance Operation’s Needs vs. Assets’ Capabilities
Manufacturing Example:
Production Downtime Scheduling
Optimize Space Utilization
Minimize Vacancies and Lower Operational Costs
Quickly IdentifyQuickly Identify
VacanciesVacancies
x
x
x
x
x
x
x
Analyze LeaseAnalyze Lease
Ending DatesEnding Dates
Track New SpaceTrack New Space
Under ConstructionUnder Construction
ReconfigureReconfigure
Existing SpaceExisting Space
LeasingLeasing
AgentsAgents
What is
available
& when?
Who can I
lease to?
IndustrialIndustrial
RetailRetail
CorporateCorporate
OfficeOffice
WarehouseWarehouse
•Establish Asset Performance Specifications
•Compare Actual With Planned Results
•Analyze Performance versus Specifications
•Perform Root Cause Failure Analysis
•Adjust Maintenance Strategies Based on Performance Results
PlannedPlanned
PerformancePerformance
ActualActual
ResultsResults
AnalysisAnalysis AdjustAdjust
Asset Failure Analysis
Predict & Prevent Asset Failures for Improved Reliability
Record Work Resolution Details
•Post labor hours and material usage
•Complete subcontractor operation
•Comply with mandatory quality plans
•Replenish inventory
Manage Agreements / Contracts
•Track and maintain orders, ASNs, receipts,
returns, quality, delivery and shipment
schedules, invoices, and payments
•Link to RFQs / auctions
Update and Evaluate
•Maintain supplier details such as address,
contact, phone number, etc.
•Access audit trail
Web-Based Partner Collaboration
Improve Accuracy & Timing of Contractor Reporting
View Order Detail
•View POs / PO releases,
work orders, and attachments
(designs, specs, etc.)
•Acknowledge orders
•Review subcontract labor and
material requirements
Flexible Financial Accounting Roll-Up
Automate Simple and Complex Financial Reporting
Maintenance charges
flow directly to the
General Ledger
Child
Work Order
Parent
Work Order
Dept
Capital or
Expense
Project
Asset
Business
Unit
Enterprise
Track material, labor
and contract
services costs at
appropriate level
Analyze Financial Details at Appropriate Level
Accelerated Financial Close Process
Automatically Consolidate Financial Data
Accelerated
Close
Process
Achieve Performance Scalability
Streamline Inter-Company Accounting
and Reconciliation
Automate Labor Intensive Processes
Rapidly Consolidate Financial Information
Across Different Entities and for Multiple
Currencies, Charts of Accounts, Periods
Oracle Asset Lifecycle Management
Improve Asset Visibility, Improve Asset Visibility,
Tracking, and ControlTracking, and Control
Optimize CapitalOptimize Capital
Asset PortfolioAsset Portfolio
Streamline and Automate Streamline and Automate
Asset OperationsAsset Operations
Complete asset history with secure
reporting, proactive policy mgmt, and
robust financial control & reporting
Asset portfolio management built on
strategic intelligence from operations,
finance, maintenance & project mgmt
Highly automated execution of
financial, operational, and
maintenance strategies
Modular Uptake (Example)
Implement ALM Based on Your Business Priorities
TimeTime
V
a
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V
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Finance withFinance with
Fixed AssetsFixed Assets
Sarbanes-Oxley
compliance today
ManufacturingManufacturing MaintenanceMaintenance
Improved
reliability &
operations
scheduling
Complete view
of all assets
(equipment
and facilities)
Real EstateReal Estate
MgmtMgmt
CapitalCapital
ProjectsProjects
Focus early
wins and ROI
Operate fully
integrated
or stand alone
Lower the
time & cost to
implement &
maintain
applications
Open Integration Architecture
Consolidate Data from Multiple Vendors & Databases
Still achieve a unified view of asset information
Protect and share information across all systems
Standardize, cleanse
and enrich data
Synchronize data
in near real-time
Support key interactions
–Schedules
–Contracts / leases
–Maintenance history
–Etc…
Utilize pre-built
analytics
Leverage existing IT investments
Siebel SAP
LegacyBroadvision
GlobalGlobal
AssetAsset
InformationInformation
Lower Total Cost of Ownership (TCO)
Run on a Single
Global Instance
Consolidate Data Centers
and Databases
Low Cost
Linux
Hardware
Production Midtiers 100% Linux
Production DB RAC Cluster (Unix)
Demo Environments 100% Linux
Development 100% Linux
Outsourced Customers 90% Linux
Oracle’s Experience with Linux
3x Faster, 5x Cheaper
Easy to Automate en Mass
Highly Reliable
E-Business
On-Demand
App Admin
DB/AS Admin
Sys Admin
HW Admin
Needs:Needs:Roles:Roles:
OracleOracle
Manages:Manages:
50% Lower Cost50% Lower Cost
50% Better Svc50% Better Svc
Core CompetenceCore Competence
Predictable CostPredictable Cost
YouYou
Manage:Manage:
AvailabilityAvailability
SecuritySecurity
PerformancPerformanc
ee
ChangeChange
ProblemsProblems
CustomerCustomer
Case StudiesCase Studies
•$21.5B world’s leading producer of aluminum
-Discrete/process manufacturing, mining and utility operations
-350 manufacturing plants and 120K employees in 39 countries
•Live on 11i at 27 sites – Asset Lifecycle Management
-Enterprise Asset Management, Discrete & Process Manufacturing,
Order Management, Configurator, iProcurement, Supply Chain
Planning, Financials, HR, Project Costing
•Design partner for Enterprise Asset Management
-Provided maintenance best practice expertise
-Extend beyond traditional CMMS
-Integration / common architecture
Track and coordinate all asset requirements in a single location
Established infrastructure to absorb acquisitions rapidly
•Leading diversified manufacturer and commercial property
manager in United Arab Emirates
-Over 500 employees in numerous autonomous businesses
•Live on 11i – Asset Lifecycle Management
-Enterprise Asset Management, Procurement, Financials
-Cut purchase order approval time from three days to an hour
-Reduced monthly financial close from 45 days to six
-Linux operating system cut downtime by 70%, reduced cost of
ownership by 40%, and contributed to positive ROI in 18 months
Al GhurairAl Ghurair
GroupGroup
“Oracle applications are key to our strategy for maximizing equipment capacity,
increasing productivity, decreasing maintenance costs, and improving health and
safety across all our real estate and manufacturing operations.”
-- Majid Saif Al Ghurair, CEO
Extended Asset Life 30%
Reduced Equipment Breakdowns by 40%
Increased Labor Productivity by 30%
•South Korea’s largest communications company
-22 million fixed-line subscribers, 10 million wireless subscribers,
and 5 million high-speed internet subscribers
-43,000+ employees
•Live on 11i – Asset Lifecycle Management
-Enterprise Asset Management, Property Manager, Financials,
Purchasing, iProcurement, iSupplier Portal
-Reduced month-end financial reporting by 65%
-Streamlined communications with large supplier base (7,600 suppliers)
-Projects $233M total savings in 5 years
“Oracle's E-Business Suite is at the core of our consolidation of internal systems. It is
the basis for our achieving greater efficiency and transparency.”
-- Yong-Kyung Lee, CEO
Match asset inventory to financial records with 99% accuracy
Reduced purchasing lead times by more than 62%
•Publicly traded equity real estate investment trust (REIT)
-Owns, builds, and manage single tenant net-leased properties
in the U.S.
•Live on 11i – Asset Lifecycle Management
-Financials, Property Manager, Internet Expenses, Financials
and Sales Analyzers, iProcurement, Purchasing, Projects
-Hosted via Oracle E-Business Suite On Demand
-Selected for flexibility and ability to meet acquisition and
growth requirements
“Real estate companies have historically had to build custom solutions or
integrate third-party products to close this functionality loop. With Property
Manager, we'll finally have a truly complete solution.”
-- David Lachicotte, VP of Information Technology
Three-year cost savings of $2M resulting in a ROI of 136%
Reduced invoicing time by 50% (50% increase in productivity)
Saved 84% of Annual IT Budget
•$2.9B U.S. distributor of pure natural gas, based in Texas
-1.7M gas utility customers served by 6 divisions in 12 states
•Live on 11i – Asset Lifecycle Management
-Enterprise Asset Management, Financials, Project Costing /
Billing, Purchasing, Human Resources
-Key requirement is Integration of eAM to E-Business Suite
-DOT reporting requirements for inspections, leaks, repairs
and maintenance
Enabled easy tracking of employee training and certifications
Aids in compliance to government reporting requirements
Reduced human resources staff
“We had already attempted to integrate our systems, but we needed an even
more seamless integration. Oracle E-Business Suite addressed that need.”
-- Jerry Malone, Director of Information Systems Support
Oracle Asset Lifecycle Management
Improve Asset Visibility, Tracking, and ControlImprove Asset Visibility, Tracking, and Control
Optimize Capital Asset PortfolioOptimize Capital Asset Portfolio
Streamline and Automate Asset OperationsStreamline and Automate Asset Operations