Beauty Pageant Quinicot Final output.pptx

Events Management Services NC3

1. “Your one call away event planner!”

2. O pening L etter

3. COMPANY PROFILE “Your one call away event planner!”

4. COMPANY NAME & LOGO “Your one call away event planner!”

5. LOCATION/MAP “Your one call away event planner!”

6. “Your one call away event planner!” KEY EXECUTIVES

7. “Your one call away event planner!” COMPANY DESCRIPTION Oasis Event is an events management firm that provides high quality events management organizing to its client and thus caters the four types of events: personal, leisure, socio-cultural, and corporate. Oasis Event value its clients desire and making every event one of its kind. Our company see to it that at the end of the day, customer satisfaction guarantee and would provide genuine service, having all the expected or necessary qualities of a specified type of events. We pride ourselves on delivering a first-class service to each and every one of our clients, large and small. We make it our priority to understand our client ’ s objectives, working alongside clients from concept to completion to create a unique and memorable event.

8. “Your one call away event planner!” MISSION “Oasis Event mission is to provide a service that is true, creative and beyond the clients’ expectations. To promote and enhance the cultural diversity by organizing event that is worth to be an experience. To be the leading Event Management Company in the Philippines, by meeting and exceeding the expectations of our clients through innovative ideas and the delivery of excellent service. ”

9. “Your one call away event planner!” VISION “Oasis Event envision itself as a prominent universal event management firm that will cater different races, traditions, and culture for a wide range of providing an impressive service to its clients. We have a clear vision to ensure clients satisfaction and loyalty. As every event must be perfect social, technical and creative fit, we have a collaborative approach to all the projects.”

10. “Your one call away event planner!” BRIEF HISTORY OF THE COMPANY Oasis Event is an event management firm founded and run by Ms. Rhea Mae B. Quinicot . The founder is a degree holder of Bachelor of Secondary Education major in Technology and Livelihood Education. With her great passion and dedication to events management since, TLE was related to Event Management in Entrepreneurial field, she decided to implement and used her skills in Oasis Events Management Company. She established Oasis Event in her hometown, Barangay Alangilan , Sta. Catalina on November 29, 2019. The firm event is named "Oasis" which refers to a pleasant place that has water and plants surrounded by unpleasant dessert. It pertains that despite the struggles and challenges in the process of creating an event, the firm guarantees that at the end of the day its costumer will have an event that is worth to experience.

11. “Your one call away event planner!” DATE AND TIME Office Hours: Monday- Friday 8:00 a.m. – 5:00 p.m.

12. EVENT DESCRIPTION “Your one call away event planner!”

13. “Your one call away event planner!” EVENT TITLE/DESCRIPTION “ S earch for M iss A langilan 2021 ” Beauty Pageants are a way girls can learn important life skills while also having fun. Beauty pageants give girls additional skills that they can use in their life growing up. From competing it gives them more confidence, develops social skills, poise and personality.

14. “Your one call away event planner!” EVENT TITLE/DESCRIPTION Client : Hon. Juanito Bungcasan No.of Pax : 8 Contestants 5 Judges 2 Photographer/Videographer 2 Tabulator 5 Performers 3 Registration staff 3 Sponsors 2 Guest speaker 9 Municipality Officials of Sta. Catalina 1 Host 150 Expected Audiences Total person expected: 250 pax

15. “Your one call away event planner!” EVENT VENUE AND LOCATION Barangay Alangilan , Sta. Catalina, Negros Oriental

16. “Your one call away event planner!” EVENT DATE AND TIME Date: JUNE 27,2021 Time: 7 P.M. – 11 P.M.

17. “Your one call away event planner!” CONCEPT & THEME Concept: to empower and provide opportunities for young, diverse and goal driven young women who have desire and passion for public service while progressively moving forward in their professional life during their year of service. Theme: “ Dalagang Pilipina ”

18. “Your one call away event planner!” GOALS AND OBJECTIVES This event helps to driven the potential and capacity of every candidate to take full responsibilities and focus on changing the world around them. It will provide a strong leadership in the community. Knows how to understand lives of the individual. Be confident in acting as a role model in the society.

19. “Your one call away event planner!” SWOT ANALYSIS S trengths W eaknesses O pportunity T hreats The characteristics of every candidate’s that give his/her an advantage over others in the competition. The venue is an open place, it is not a covered court. External chances, like occupying the wide parking area so that the transition of vehicles would be smooth. Power failure. The event will showcase the beauty and brains of the candidates and make them enjoy the event as part of the barangay captain’s activity The venue has no CCTV cameras. Promote the tourist destination of the barangay. Uninvited guest/ gate crashers The venue is huge enough and can hold 500 audience. The venue has no emergency kits (Medicines). Some performers cannot perform The venue has barangay tanods and police to watch over the program Invited guest/guest speakers will not come during the event. Having a high caliber speakers The area is near at national road which can cause accidents.

20. “Your one call away event planner!” ACTION PLANS

21. “Your one call away event planner!” ACTION PLANS

22. “Your one call away event planner!” COMPANY PARTNER RELATED TO BID S ANTILLAN Merchandising

23. “Your one call away event planner!” COMPANY PARTNER RELATED TO BID

24. “Your one call away event planner!” COMPANY PARTNER RELATED TO BID

25. “Your one call away event planner!” COMPANY PARTNER RELATED TO BID

26. “Your one call away event planner!” WORKING COMMITTEE Chairman ----------------------- Rhea Mae B. Quinicot Logistic --------------------------- Marichell Barot Venue/Accommodation------- Jhon Demel Q. Aquino Design and decors-------------- Loreen Kaye C. Mendez Secretariat------------------------ Cherry S. Navarro Technical-------------------------- Marichell Barot Invitations------------------------ Lyka Marie A. Tanilon Giveaways------------------------ Mafe Marie T. Torrecampo Lights and sound system------ Jhon Demel Q. Aquino Cameraman & Videographer– Sandro Q. Santome Program and host---------------- GM C. Duhaylungsod

27. “Your one call away event planner!” EVENT TIMEFRAME Date Tasks June 01, 2021 Meeting with client and formulation of event. Discussion with the theme and concept. June 02, 2021 Company working committee brainstorming on the event theme, concept, flow of the program. June 03, 2021 Second meet up with the client. Present/discuss the over-all mechanics and technicalities (theme and concept, flow of the program, budget proposal, event marketing) June 04, 2021 Contract signing and notarized the contract, send client’s copy. June 07, 2021 Arrangement of delivery schedule. Contact Lights and Sound System. T-shirt printing for the officials. Tarpaulin lay-out. Presentation of Marketing/Promotional Materials. Finalization and approval of promotional design. June 08, 2021 Event Announcement/Information Dissemination through radio(Radio Natin , Magic FM, Hot FM), social media, posting of tarpaulin Collection of balance payments. Settle accounts with suppliers and delivery schedule. Giving of solicitation letter to the sponsors.

28. “Your one call away event planner!” EVENT TIMEFRAME Date Tasks June 09-10, 2021 Pictorial of the candidates. June 11-13, 2021 Contact the invited guest, judges, performers, and tabulator. June 14, 2021 Follow up supplier and delivery schedule. June 15-16, 2021 Determine and confirm speaker and speaker needs. June 17, 2021 Start distribution of tickets. June 22-25, 2021 Remind the judges, performers, tabulators and invited guest. Checking of Delivered Materials Follow up call to the sponsor. June 26, 2021 Stage decorations. Final briefing with the team and sub-contractors. Technical rehearsals. Participant rehearsals. Security checked/crowd control Documentation June 27, 2021 EVENT DAY! June 29, 2021 Liquidation/Evaluation Clients feedback

29. “Your one call away event planner!” EVENT PROGRAM S earch for M iss A langilan 2021 “ D alagang P ilipina ” June 27, 2021 7p.m.- 11 p.m. @Barangay Alangilan Gymnasium/Plaza I. Doxology------------------------------------------------NORSU Dance Troup II. Philippine National Anthem-----------------------NORSU Choir III.Opening Remarks------------------------------- Hon. Juanito Bungcasan IV. Video Presentation about the candidates V. Introduction of Judges------------------------------- Host VI. Production Number----------------------------------Candidates VII. Intermission Number------------------------------- Kalayaan Group VIII. Dream Job Attire----------------------------------- Candidates IX. Guest Speaker-------------------------------------Mayor Peve O. Ligan X. Song Number-------------------------------------------Lyra Mae Bandico XI. Talent --------------------------------------------Candidates XII. Intermission Number-------------------------Kyle Juliano XIII. Evening Gown/ Filipinana Attire--------- Candidates XIV. Question Answer Portion--------------------Candidates XV. Intermission Number------------------------NORSU Dance Troup XVI. Final Walk Ex Binibining 2018------------Ms. Cindy M. Quinicot  

30. “Your one call away event planner!” EVENT PROGRAM XVII.Giving of Certificate of Recognition and Tokens to the Judges, Guest Speakers, Performer, Host and Tabulator XVIII. Awarding Minor Awards Major Awards Best in Production Number 3rd runner up Best in Dream Job Attire 2nd runner up People’s Choice Award 1st runner up Best in Photogenic Mr. and Ms. NORSU 2019 Best in Talent Best in Gown Best in Interview XIX. Closing Remarks--------------------------Hon. Pryde Henry C. Teves XX. Host--------------------------------------------GM C. Duhaylungsod  

31. “Your one call away event planner!” EVENT CHECKLIST Chairman ----------------------- Rhea Mae B. Quinicot Logistic --------------------------- Marichell Barot Venue/Accommodation------- Jhon Demel Q. Aquino Design and decors-------------- Loreen Kaye C. Mendez Secretariat------------------------ Cherry S. Navarro Technical-------------------------- Marichell Barot Invitations------------------------ Lyka Marie A. Tanilon Giveaways------------------------ Mafe Marie T. Torrecampo Lights and sound system------ Jhon Demel Q. Aquino Cameraman & Videographer– Sandro Q. Santome Program and host---------------- GM C. Duhaylungsod

32. “Your one call away event planner!” VENUE DESCRIPTION & LAYOUT Legal/Documentary Requirements Client Contract Suppliers Service Forms Delivery Schedule Forms Judges and invited guest Invitations Radio Announcement Contract Registration and Documentations Invited Guests/Presenters Criteria Forms Judges’ Papers Pens and Pencils DSLR Camera Table Tags and Labels Program Organizers ID Barangay Alangilan Gymnasium/ Plaza Alangilan , Santa Catalina, Negros Oriental

33. “Your one call away event planner!” VENUE DESCRIPTION & LAYOUT Venue (based on proposed venue lay-out) Stage Designs/Decoration Designated Signs Emergency Kits/Aids Registration Table Comfort Room Tables and Chairs Technical Requirements Lights and Sound Control ( Jomel Lights &Sounds) Backstage Set-up Generator Crew Standby Area Cloud Breaker Smoke Machine Confetti Machine Barangay Alangilan Gymnasium/ Plaza Alangilan , Santa Catalina, Negros Oriental

34. “Your one call away event planner!” VENUE DESCRIPTION & LAYOUT Working Committee Host Photographer Videographer Crew Novelties and Print-outs Tokens for the invited guest Certificates Awards Barangay Alangilan Gymnasium/ Plaza Alangilan , Santa Catalina, Negros Oriental

35. “Your one call away event planner!” VENUE DESCRIPTION & LAYOUT The venue for the event is suited at barangay Alangilan Plaza which is located at Barangay Alangilan and ruled by Hon. Juanito Bungcasan the Brgy . Captain . The place is huge enough to hold the event and can accommodate a maximum of 500 seating capacity. Bringing of alcoholic drinks and deadly weapons inside the venue is strictly prohibited. The venue is secured with barangay tanods and we requested auxiliary police and traffic aids from the Municipality of Santa Catalina during the event for the safety of everybody. Barangay Alangilan Gymnasium/ Plaza Alangilan , Santa Catalina, Negros Oriental

36. “Your one call away event planner!” VENUE DESCRIPTION & LAYOUT Stage Sounds Main Exit Main entrance Back-stage/ dressing room Emergency Exit Lights Sounds PARKING AREA PARKING AREA Awards, Certificates, Tokens Sponsors Tabulators

37. “Your one call away event planner!” VENUE LOCATION MAP Barangay Alangilan , Sta. Catalina, Negros Oriental

38. “Your one call away event planner!” EVENT MARKETING S earch for M iss A langilan 2021 “ D alagang P ilipina ” June 27, 2021 7p.m.- 11 p.m. @Barangay Alangilan Gymnasium/Plaza Tickets Now Available

39. BUDGET PROPOSALS Lights and Sound Jomel Lights and Sounds (P15,000.00) Smoke Machine (P3,000.00) Confetti Machine (P1,000.00) Generators (P2,000.00) P21,000.00 Physical Arrangement Hired 2 Carpenters (P2,500 each = P5,000.00) Stage designers (P5,000.00) P10,000.00 Support Services 5 Performers (P1,000 each= P5,000.00) 1 Photographer (P5,000.00) 1 Videographer (P5,000.00) P15,000.00 Food and Beverages Trenth’s Cake Shop for the snacks (P5,000.00) P5,000.00 Tables and Chairs 5 Tables 10 pesos each (P50.00) 320 Chairs 8 pesos each (P2,560.00) P2,610.00 Marketing Tool Magic FM (P1,000.00) Radio Natin (P1,000.00) Hot FM (P1,000.00) P3,000.00 Novelties Sashes, Bouquets (P5,000.00) Tokens (P2,000.00) Printing (Tarpaulin , Certificates, Tickets and Invitations) (P5,000.00) P12,000.00 Prices 2 nd Runner Up P2,000.00 1 st Runner Up P3,000.00 Ms. Dalagang Pilipina P5,000.00 5 Consolation Prices P500.00x5 = 2,500.00 P12,500.00 Judges 5 Judges (P1,000.00) P5,000.00

40. BUDGET PROPOSALS SUB-TOTAL/EVENT COST P 86,110.00 Contingency Fund P5,000.00 Professional Fee P 8,611.00 Budget Total P 94, 721.00 “Your one call away event planner!”

41. “Your one call away event planner!” SUPPLIER/CONTRACTOR SERVICE FORM EVENT: _____________________________________________________________________________________________ VENUE: _____________________________________________________________________________________________ DATE & TIME: _______________________________________________ COLOR MOTIF: __________________________ SUPPLIER: ___________________________________________________ THEME/ CONCEPT: ______________________ ADDRESS: ___________________________________________________ CONTACT #: ___________________________ Prepared By: _________________________________________ Designation: ________________________ Date: __________________ Conformed By: _______________________________________ Designation: ________________________ Date: __________________ Particular Quantity Cost Other instruction: Date & Time of Delivery/ Pick-up (if applicable):___________ Sub-total PhP VAT (4%) Total Amount PhP SERVICE FORMS

42. “Your one call away event planner!” BILLING/PAYMENT AGREEMENT

43. “Your one call away event planner!” BUSINESS/CONTRACT AGREEMENT

44. BUSINESS/CONTRACT AGREEMENT “Your one call away event planner!”   ACKNOWLEDGMENT Republic of the Philippines) Sta. Catalina, Neg.Or .) SS   BEFORE ME, personally appeared Juanito Bungcasan and Rhea Mae B. Quinicot known to me the same person who executed the foregoing EVENT CONTRACT and they acknowledge to me that same is true at and voluntary deed.   IN WITNESS WHWEREOF, I have here unto affixed my signature and notarial seal this June 04, 2018 at Sta. Catalina, Neg. Or. Philippines.     Doc. No. _____________ Page No. _____________ Book No. ______________ Series of _______________  

45. “Your one call away event planner!”   Thank You for choosing Oasis Event! Your one call away event planner!