Business correspondence and employability skills.pptx

learn the right way of Business correspondence and employability skills

1. Business correspondence and employability skills

2. introducation Business Correspondence refers to the exchange of information in a written format for the purpose of business activities. It includes emails, letters, memos, and other forms of communication that take place between companies, within an organization, or between the company and its clients. Business correspondence is important for clear communication, professionalism, and record-keeping.

3. Business correspondence means the exchange of information in a written format for the process of business activities.  Business correspondence can take place between organizations, within organizations or between the customers and the organization.  The correspondence refers to the written communication between persons.  Hence oral communication or face to face communication is not a business correspondence.

4. Employability Skills: Communication: The ability to convey information clearly and effectively in writing, speaking, or listening. Teamwork: The ability to work collaboratively with others to achieve common goals. Problem-Solving: The ability to analyze issues, think critically, and find practical solutions.

5. Time Management: The ability to prioritize tasks and manage one's time efficiently to meet deadlines. Leadership: The ability to inspire and guide a team to achieve goals. Interpersonal Skills: Building and maintaining positive relationships with colleagues, clients, and others. Professionalism: Demonstrating reliability, responsibility, and appropriate behavior in a work setting.

6. Email Electronic mail is a method of exchanging messages between people using electronic devices. Email writing is an essential part of professional communication. It is not easy to get people to respond to your emails if they do not feel interested in your message or proposal. This is exactly the reason why you should learn to write good emails. Be bold. Get to the point right away. The best email communication is the one that is simple and clear.

7. Email Email is the latest formal method of business communication. It is the most widely used method of written communication usually done in a conversational style. It is used when there is a need to communicate to large audience in an organization. People  write a lot of emails  nowadays. They are a convenient way to communicate because they are fast, they can be sent or forwarded to more than one person at a time and the tone can be adapted (adjusted) to the situation. Emails are a better choice than notes when you know the reader will see them in time. They also work better than phone calls when you need to send detailed information, which the other person may not remember after a phone conversation.

8. Things to Remember Be Concise and Direct Use as few words as possible to provide the information requested or to ask for the help needed. Brief emails help recipients save time. Example: Hi John, I hope you're doing well. Could you please send me the sales report for Q2 by the end of today? We need the data for the upcoming meeting with the client. Thank you in advance for your help. Best regards, Jane

9. Importance of Email Email is the most prevalent type of informative writing. Surveys show that office workers typically spend 30% of their time reading and writing email.

10. Ema Emails can also be written for: Reason for writing an E-mail ils can also be written for: 1) Instructions 2) Cover letter 3) Documentation 4) Confirmation 5) Procedures 6) Recommendations 7) Status 8) Inquiry

11. The basic elements of professional email writing: Your email address Subject line Email opening Email body Email ending Email sign-off Email signature, or “footer”

12. Things to remember Use short words, short sentences, and short paragraphs. Use active voice as much as possible. Use a simple, easy-to-read font. Your email should not be longer than 1 screen (if you need to scroll down it is way too long).

13. importance of email Email is the most prevalent type of informative writing. Surveys show that office workers typically spend 30% of their time reading and writing email.

14. Re ason of writing Email Emails can also be written for: 1) Instructions 2) Cover letter 3) Documentation 4) Confirmation 5) Procedures 6) Recommendations 7) Status 8) Inquiry

15. Conti... Incorporate polite phrases like "please" and "thank you" to express your requests and gratitude. For example Please let me know Thank you for your assistance I appreciate your time and effort

16. Dear Mr .Ali, I hope this email finds you well. I would like to kindly request a meeting to discuss the upcoming project. Your expertise and insights would be helpful in ensuring its success. I understand that your schedule may be busy, and I truly appreciate any time you can spare for this discussion. Please let me know a convenient date and time, and I will be more than happy to adjust my schedule accordingly. Thank you in advance for your consideration. I look forward to the opportunity to meet and collaborate with you. Best regards, Ali

17. When you start writing an email, Email address Make sure you type in the right email ID. Always check with the receiver for the exact email address because even a full stop that is not part of the email address can land your email with the wrong person, or the mail would simply bounce.

18. subject The Subject line is the next most important factor you should carefully consider because that is the first thing anyone receiving the email would see. It also determines if the receiver would want to open the mail.A good subject line informs recipients what the message is about and why they should read it. Try to make your subject line clear, specific, and concise. E-mail subject lines are like newspaper headlines. They should convey the main point of your Email or the idea that you want to take from your Email. Be as specific as possible.

19. Greeting Depending on the level of formality, your salutations can take various forms. Here are some standard greeting examples: Hi [Name], Hello [Name], Dear [Name], Dear Mr./Ms./Dr./Professor [Last name],Greeting

20. Email body The Body of the email states what the email is about. Be clear with what you want your receiver to know. Make sure you have everything you want to convey drafted in simple terms. Do not use colloquial language or long unwinding sentences. Try not to repeat words or use cliched terms. Make your message positive, even if you’re turning down an offer. If you have to follow, do it before they remind you to. Keep it short. Use standard font style and size. Do a final spelling/grammar check/proofread.

21. Explain what you’re writing about. If you’re emailing a stranger, briefly introduce yourself and get straight to the point. State the purpose of your email clearly so a person can understand why you’re emailing them and how they can help. Value the reader’s time. Provide a recipient with any additional information they need to reply. At the same time, try to keep your email short and simple, and don’t overload it with extra details. Make your email easy to read. Break your message into short paragraphs and take advantage of headings and lists. Where appropriate, emphasize the key information with bold or italics. Your aim to make your email as structured and easy to skim as possible.

22. pitfalls to avoid

23. Closing Sincerely Yours sincerely Kind regards Best regards Warm regards

24. Signature Full Name Job Title and Company Email Address Phone Number Website Social Media Links Address

25. sample of Email