Characteristics of MIS and dss

Topics-
1. Characteristics of MIS and dss
2. Difference between Mis and dss

1. MANAGEMENT INFORMATION SYSTEM
DECISION SUPPORT SYSTEM
TOPICS-
1. CHARACTERISTICS OF MIS AND DSS
2. DIFFERENCE BETWEEN MISAND DSS
Presented By –7616,7617,7618,7619,7620

2. WHAT IS MIS?
MISis an organized integration of hardware and software technologies, data, processes, and
human elements. It is a software system that focuses on the management of information
technology to provide efficient and effective strategic decision making.
Based On Three Words-
•Management:Management is the art of getting things done through and with the people
in formally organisedgroups.
•Information:Information is data that is processed and is presented in a form which assists
decision-making. It may contain an element of surprise, reduce uncertainty or provoke a
manager to initiate an action.
•System:A system is an orderly grouping of interdependent components linked together
according to a plan to achieve a specific goal. The term system is the most loosely held
term in management literature because of its use in different contexts.

3. CHARACTERISTICS OF MIS
MIS plays a very important role in every aspect of an organization. These characteristics are
generic in nature.
Following are the characteristics of MIS:
•System Approach
•Management Oriented
•Need-Based
•Exception Based
•Future Oriented
•Integrated
•Long Term Planning
•Sub-System Concept
•Central Database

4. System Approach
The information system follows a System’s approach. The system’s approach implies a holistic approach to the
study of system and its performance in the light for the objective for which it has been constituted.
Management Oriented
The top-down approach must be followed while designing the MIS. The top-down approach suggests that the
system development starts from the determination of management needs and overall business objectives.
Need-Based
MIS design and development should be as per the information needs of managers at different levels, strategic
planning level, management control level and operational control level. In other words, MIS should cater to
the specific needs of managers in an organization’s hierarchy.
Exception Based
MIS should be developed on the exception-based reporting principle, which means an abnormal situation, i.e.
the maximum; minimum or expected values vary beyond tolerance limits. In such situations, there should BE
exception reporting to the decision-maker at the required level.

5. Future Oriented
Besides exception-based reporting, MIS should also look at the future. In other words, MIS should not merely
provide past or historical information; rather it should provide information, on the basis of projections based on
which actions may be initiated.
Integrated
Integration is a necessary characteristic of a management information system. Integration is significant because
of its ability to produce more meaningful information.
For example, in order to develop an effective production scheduling system, it is necessary to balance such
factors as setup costs, Workforce, Overtime rates, Production capacity, Inventory level, Capital requirements
and Customer services.
Long Term Planning
MIS is developed over relatively long periods. Such a system does not develop overnight. A heavy element of
planning is involved. The MIS designer must have the future objectives and needs of the company in mind.
Sub-System Concept
The process of MIS development is quite complex and one is likely to lose insight frequently. Thus, the system,
though viewed as a single entity, must be broken down into digestible sub-systems which are more meaningful
at the planning stage.

6. WHAT IS DSS(DECISION SUPPORT SYSTEM)?
Decision support systems (DSS) are interactive software-based systems intended to help
managers in decision-making by accessing large volumes of information generated from
various related information systems involved in organizational business processes, such as
office automation system, transaction processing system, etc.
DSS uses the summary information, exceptions, patterns, and trends using the
analytical models. A decision support system helps in decision-making but does not
necessarily give a decision itself. The decision makers compile useful information from raw
data, documents, personal knowledge, and/or business models to identify and solve
problems and make decisions.

7. CHARACTERISTICS OF DSS
Facilitation : DSS facilitate and support specific decision-making activities and/or decision
processes.
Interaction : DSS are computer-based systems designed for interactive use by decision
makers or staff users who control the sequence of interaction and the operations
performed.
Ancillary : DSS can support decision makers at any level in an organization. They are NOT
intended to replace decision makers.
Repeated Use : DSS are intended for repeated use. A specific DSS may be used routinely or
used as needed for ad hoc decision support tasks.
Identifiable : DSS may be independent systems that collect or replicate data from other
information systems OR subsystems of a larger, more integrated information system.

8. Task-oriented : DSS provide specific capabilities that support one or more tasks related to decision-making,
including: intelligence and data analysis; identification and design of alternatives; choice among
alternatives; and decision implementation.
Decision Impact : DSS are intended to improve the accuracy, timeliness, quality and overall effectiveness of
a specific decision or a set of related decisions.
Supports individual and group decision making : It provides a single platform that allows all users to
access the same information and access the same version of truth, while providing autonomy to individual
users and development groups to design reporting content locally.
Comprehensive Data Access : It allows users to access data from different sources concurrently, leaving
organizations the freedom to choose the data warehouse that best suits their unique requirements and
preferences.

9. Easy to Develop and Deploy : DSS delivers an interactive, scalable platform for rapidly developing and
deploying projects. Multiple projects can be created within a single shared metadata. Within each
project, development teams create a wide variety of re-usable metadata objects.
Integrated software : DSS's integrated platform enables administrators and IT professionals to develop
data models, perform sophisticated analysis, generate analytical reports, and deliver these reports to
end users via different channels (Web, email, file, print and mobile devices).
Flexibility : DSS features are flexible and can be altered according to need providing a helping hand in
the work process.

10. DIFFERENCE BETWEEN MIS AND DSS
1. Main task Identifies information requirement. Develop certain tools for using decision process.
2. Main stress Main stress is on efficiency. Main stress is on effectiveness.
3. Type of database used Uses corporate database. Uses special database.
4. Data related task Data storage is of great importance Main emphasis is on data manipulation
5. Dependency on Very much dependent on computer dependent on management judgement.
6. Access to data Indirect access of data by provided Management enjoys direct access
7. Principal use Principal use is control Principal use is plann ing, staffing, decision
making.
PARAMETER MANAGEMENT INFORMATION SYSTEM DECISION SUPPORT SYSTEM

11. DIFFERENCE BETWEEN MIS AND DSS (CONT.)
PARAMETER MANAGEMENT INFORMATION SYSTEM DECISION SUPPORT SYSTEM
8.Created/developed
by
9.Typesofusers
10.Mainfocus
Constructed by vendors or information
specialists
Middle level, lower level,
sometimes senior executive
Focuses on information processing.
Created by users alone or with
specialists.
Analysts, professionals, managers.
Focuses on decision support, analysis.

12. https://www.geektonight.com/what-is-mis/
https://www.tutorialspoint.com/management_information_system/decision_support_s
ystem.htm
System Analysis And Design By PuneetWadhwa
REFERENCES :-

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