Chrysalis high mun 20234 - 16-05-25.pptx

chmunr32r data protection

1. CHMUN’25 MEETING-3 16-05-25

2. CALENDAR - OVERVIEW Calendar to be planned for 3 months: Weekly timeline to be set Structure of Brochure to be prepared. Structure of Handbook/Manual to be prepared. E-Brochure to be sent to all schools along with the Registration form E- Manuals to be made for CHK to execute the Event smoothly.

3. WEEK 1 – 19 TH – 24 TH MAY Formal invite to the Head chairs confirming their presence for CHMUN’25 – Format to be prepared for approval. Define team roles –What is to be done?? Who is supposed to do it?? Secure venues Decide MUN format - Choose committees [already done] and Country allocation Draft delegate guide/Handbook & Brochure

4. WEEK 1 – 19 TH – 24 TH MAY Draft a structure of Brochure which includes: 1. Front Cover Event Name: CHMUN’25 Logo and Tagline: Short phrase (e.g., “Debate. Diplomacy. Development.”) Date and Venue: August 23 rd & 24 th , 2025 | Chrysalis High, Kadugodi! Eye-catching visuals: UN symbol, globe, delegates, flags, etc.

5. 2. Welcome Message A short message from the Secretary-General or organizing team Inspiring tone, highlighting the vision, goals, and importance of MUN 3. About the Conference Overview of the event Target audience (high school) Expected number of delegates Unique features (e.g., Socials) 4. Committees & Agendas List of committees (e.g., UNHRC, UNSC, AIPPM, etc.) Each with 1–2 short agenda topics (global issues)

6. 5. Key Dates & Deadlines Delegate registration open/close Country/committee allotment Position paper submission deadline [optional] Conference dates 6. Registration Details How to register (website link or QR code) – with consent forms Fees (with early bird discounts if any) Payment methods 7. Code of Conduct & Dress Code Brief bullet points on expected decorum Mention of formal western/business attire

7. 8. Venue and Accommodation Info Address of the venue 9. Organizing Team Brief introduction of the core secretariat (Sec-Gen, DSG, USGs) 10. Contact & Social Media Official email Website URL Instagram, LinkedIn, or Facebook handles QR code for instant registration or website visit

8. Roles and Responsibilities Team Coordinators Supervise planning process Final budget, and logistics Support Teams Logistics, Hospitality, Finance, IT, PR & Media, Security Volunteers for stage management, delegate help desk, tech support MANUAL / HANDBOOK

9. Logistics & Setup Venue : Classrooms, open areas converted to committee rooms Tech : Projectors, Wi-Fi, microphones Materials : Direction Boards, Placards, ID cards, printed rules of procedure Hospitality : Refreshments [ Breakfast & Lunch Coupons], water stations, medical support, support of maids to keep the premises clean, washroom facilities. Media & PR Appoint photography/video team Manage social media updates Capture feedback and testimonials

10. TIMELINE TO BE SET WEEK WISE 19 th -24 th May Mentioned 26 th – 31 st May …… 2 nd June – 7 th June ……. 9 th June – 14 th June and so on till Final week – 18 th Aug -22 nd Aug ……..