Collection development

Collection Development (that based on the five laws of S.R.Ranghanathan) is very important part of Collection Management. If we don’t adopt advanced technologies, collection then we can never fulfill the need of advanced users and libraries will become freeze, this is against the 5th law of Ranghanathan that “ Library is a growing organism”.

1. Collection Development Presented by: ALI HASSAN Department of Library & Information Science University of Sargodha

2. Content Definition Collection, Library Collection, Development, Library Collection Development, Collection Management Historical Background Function of Collection Development Types of Collection Development Process of Collection Development Process of Traditional Collection Development Process of Electronic Collection Development

3. Content Components of Collection Development Over view of Collection Development Collection Development Polices Community Needs Assessment Selection of Library resources Donations Weeding Collection Assessment Acquisition

4. Content Responsibilities of Collection Development Librarian Selecting Budgeting Planning and Organizing Communication and Reporting Conclusion

5. Collection (noun) The action or process of collecting someone or something for specific purpose Something that is collected; a group of objects or an amount of material accumulated in one location, especially for some purpose or as a result of some process. Several things that are collected or considered as a group or whole Multiple related objects associated as a group The act of gathering something together Selecting, gathering and keeping of objects of subjective value. Examples: our memory, stamp collection, coin collection, art collection, book collection, group of people, assembly, card collection, etc

6. Library Collection The total accumulation of books and other materials owned by a library, cataloged and arranged for ease of access, often consisting of several smaller collection. Examples: reference, circulation books, Periodicals, newspapers, Academic thesis, dissertations, conference proceedings, pamphlets, standards, trade literature, paintings, maps, atlas, globes, photographs, illustrations, audio-visual aids, computer disk, computer tapes and DVD.

7. Development The process in which someone or something grows or changes and becomes more advanced. Development is a process that creates growth, progress, positive change or the addition of physical, economic, environmental, social and demographic components.

8. Collection Development As Collection Development is very important activity in Library and Information Center Collection Development is a term representing the process of systematically building library collection to serve study, teaching, research and other needs of library users. Collection Development is the process of building or improving a collection of library materials. It is a process whereby each purchase, and each candidate for discard, is carefully evaluated in terms of needs it meets and its place in the Collection. It is an on-going process that changes as the community changes.

9. Collection Management In 1980 the term “Collection Management” was proposed as an umbrella term . The primary goal of CM is ensuring the long-term safety and sustainability of the collection. Collection Development is considered as sub part of CM.CM includes, Development of Collection Managing and Organizing Storage Preservation Care of Collection

10. Historical background of Collection Development The term of Collection Development was firstly used in 1960s. While replacing the word ‘Selection’. Selection of the material for the libraries has been around as long as libraries have. It includes many activities related to the collection Development in the Library. Selection Determination and coordination of selection policy Assessment of the needs of users Collection needs studies Collection Analysis Collection analysis Budget management Identification of needs Planning for resource sharing

11. Library staff Academic staff User’s Analysis Selection Policies Acquisition Policies Resource Sharing Weeding Collection Evaluation Functions of Collection Development

12. Types of Collection Development

13. Process of Collection Development It is an on-going process. Basic focus on meeting the information need of community Community Profile Community Analysis Evaluation De selection Library Staff Acquisition Selection policies Selection

14. Process of Traditional Collection Development Material Request Bibliographic verification from Database If not available If not available Inform to the patron Bibliographic information Approval Yes No Order Receive Material Check titles prices & Condition of Material Accessioning Send Bill/Voucher Account Office Receive Check (Payment) File in Record

15. Process of Electronic Collection Development

16. Elements of Collection Development Overview of Collection Development Collection Development Policies Community Needs Assessment Selection of Library Resources Donations Weeding Collection Assessment Acquisition

17. Overview of Collection Development Basic Functions These functions are performed by every library includes: Selection of library materials Weeding Donations Umbrella Functions These functions serve to inform about the library collection development policy itself includes: Collection Development Policy Community Needs Assessment Collection Assessment

18. Collection Development Policies Policy A set of ideas or a plan of what to do in particular situations that has been agreed to officially by a group of people, a business organization, a government, or a political party. A course or principal of action adopted or proposed by an organization or individual. Standards or plans that are set for the Development of Collection in a library.

19. Purpose of the Collection Development Policy It identifies responsibilities for developing collection Provides point of reference for staff in Collection Development work Save the time of staff Serves as source of reinforcement when challenged by a patron Provide framework in which the collection can meet community needs Identify the strengths and weakness of the collection Establish standards for a healthy collection Helps minimize personal bias by selectors and to highlight imbalances in selection criteria

20. Purpose of Collection Development Policy Helps set standard for the selection and weeding of materials Serves an in-service training tool for new staff Provides a means of staff self-evaluation by outsiders Provides Information to assist in budget allocations

21. Community Needs Assessment To determine how well the collection meets the needs of community To identify the types of resources and services that your library can provide in future Performing a Needs Assessment Who will conduct the study? What kind of information will be collected? How will the information be collected? How will the information be used?

22. Selection of Library Resources (books) Selection of Books (general, text, reference) What is Book? Evaluation Criteria for Book Selection Based on factors such as authority, currency, scope, interest, organization , format, special features, cost, accuracy. Selection Tools Book Reviews Subject Lists Publisher Sources Online Bookstores Directory of books National Bibliographies

23. Selection of Periodicals What is Periodical? Such publications published at regular interval Selection Criteria Purpose, scope, audience, Accuracy, Local Interest, Format issues, Indexing, Cost, Demand, Availability Selection Tools: Directories of periodicals and newspapers Publisher catalogues Periodicals list

24. Selection of Audiovisual Materials Audiovisual Materials Audio medium: audio cassettes, audio books, CDs (a.i.o.u) Video medium: video cassettes, VCDs & DVDs, Selection Criteria Involve primary users in the selection Budget allocated Durability Visual and Audio quality

25. Selection of E-Resources Selection Criteria Content Consideration Access Consideration Technical Support Considerations Cost considerations Selection Tools Visit or talk to librarians who have the resource in their library online databases

26. Donations Criteria Conditions for accepting gifts Possible uses of donations Apply same objective selection criteria as purchasing new books Library reserves the right to accept, reject, sell or otherwise dispose of donated materials Gift to encourage Others ways to involve the public Types of materials Local / Historical materials Problematic materials

27. Weeding What is weeding Wedding is a process to remove resources from a library that are no longer useful for users based on selected criteria. Why weeding is necessary? (importance) A weeding policy will provide guidelines to library staff in making decision to retain or remove items from the collection. Make the collection up-to-date and most relevant Remove out dated materials , making space for new material, making the collection more visually attractive and inviting to users. Time saving of users.

28. Collection Assessment How Collection are measured? Quantitative & Qualitative Assessment Techniques Direct examination of Collection Examination of shelf-list data Evaluation by an outside expert

29. Decision to purchase After the consideration of assessment and evaluation of collection a librarian take decision for purchasing, selecting and rejecting materials. After the selection of materials acquisition department refers to the process of ordering and acquiring library collection, that is close to the collection development.

30. Acquisition Methods Methods that are used to acquire the library material Firm orders Standing Orders Approvals Plans Blanket Orders Subscriptions Leases Gifts Exchange Interlibrary loan

31. Responsibilities of CD Librarians Selecting Budgeting Planning and organizing Communication and Reporting Selecting: Choosing current materials in one or more for acquisition and access. Selecting access methods for Digital Resources Choosing which gift material to be accepted Selecting materials to withdraw, store, preserve, digitize and cancel

32. Budgeting Requesting and justifying budget allocations Manage Budget Working with donors ( Cash & Gifts) Grant proposal writing and grant management Planning and Organizing: Coordinating collection development and management activities with others within library. Monitoring and reviewing proposal plans Evaluating, accessing collection & related services Writing and revising CD polices

33. Communicating and Reporting Serving an internal and external committees dealing with collection issues Promoting, marketing and interpreting collections and resources Acting as Liaison with other libraries and librarians

34. Conclusion Collection Development (that based on the five laws of S.R.Ranghanathan) is very important part of Collection Management. If we don’t adopt advanced technologies, collection then we can never fulfill the need of advanced users and libraries will become freeze, this is against the 5 th law of Ranghanathan that “ Library is a growing organism”.

35. Thanks