College Campus Management in schools .pptx

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1. 1. Administration And Management of College Campus. 2. Time Table Management 3. Academic Audit By Dr. Fauzia Naheed Khawaja

2. Sub Topics Duties of day officers. Formulation of college senior guide. Role of college senior guides. Formulation of proctorial board and its role. Role of Proctors.

3. Distinction between Administration And Management Administration and management may seem the same but actually there is some difference. In our daily life we use these two difference interchangeably The Administration is defined as a systematic process of administering the management of an organization. It is a broad term and involves planning, decision making, organizing and forecasting functions of the higher level of the organization. The management is an act of managing people and their work to attain the organizational goal. The functions of management are planning, organizing, staffing, directing and controlling.

4. Administration Management Administration is concerned with formulation of broad objectives, plans and policies. Management is an art of getting things done through others by directing their efforts towards achievement of pre-determined goals. Administration is a decision making function. Management is an executive function. Administration decides what has to be done and when it has to be done. Management decides who should do it and how. Administration is thinking function because plans and policies are determined. Management is doing function because managers get work done through others. It is a top level function It is a middle and lower level function.

5. What To Administer And Manage Human capital Physical capital Financial capital

6. Physical Capital 1. Administrative Block 2. Academic Block 3. Library 4. Labs ( Computer+Science ) 5. Hall for events 6. Halls for indoor games 7. Grounds for outdoor games 8. Cafeteria 9.Dispensory 10. Common room/ Staff room 11. Mosque 12. Parking 13. Clean Drinking water 14. Washrooms

7. Human Capital Teachers, Managers, Staff The teachers duty is not only to teach but they have many other duties and responsibilities. First we will discuss teachers other duties than teachings Duties of Managers Duties of staff

8. Responsibilities Other Than Teaching Planning, administering, managing. Decision making Allocation of duties and responsibilities Conflict management Change management Future costing Variables to control: i ) Human psychology ii) Vibrant Population 8. Co-curricular activities 9. Sports 10. Projection of the college 11. modernization/innovation 12. Intrinzic / estrinzic motivation 13. efficacy.

9. Admission: How to promote and increase 1. Alumni associations 2. Teacher parent meeting 3. Social institutions (Press, Journals) 4. Projection 5. Campaigns (In schools and communities) 6. NGOS 7. Linkages

10. Library Going digital Bulletin board Notifications Research work Reading assignments Trained Staff

11. Teaching Learning Process How to teach (for teachers). How to learn (for students). Teaching learning in the classroom. Modernization and innovation. Youtube channels Webpages

12. Guidance and Counselling To address the issues and problems of students. To address psycho emotional problems of students. Future management Subject selection Carrier counseling

13. Duties of day officers Maintenance of discipline amongst students Security affairs Cleanliness check To assist and co-ordinate with the principal Uniform checking Cafeterias checking Playgrounds checking The admin block and academic block checking Time table application Resolving conflicts Transportation affairs These duties are distributed day wise, weekly or monthly

14. Formulation Of College Senior Guide Role Of College Senior Guides Girls guide/boys scout. Assist day officers and proctors Guide the visitors Dissemination of orders received

15. Formulation Of College Senior Guide Role Of College Senior Guides While formulation what should be considered: Communication skills Leadership qualities Good emotional intelligence Integrity

16. Formulation Of Proctorial Board Role Of Proctors Proctorial Board Chairman (Senior Teacher) Deputy chairman (Teacher) Secretary (Teacher) Student team (In-charge student body) Disseminate order of the day by the principal. Manage and conduct functions, events, sports. Report to the Proctorial Board about indiscipline/hurdle for smooth functioning's

17. Timetable Management Timetable is the detailed plan showing the schedule of time allotment to various subjects and activities. Usually it is prepared for a week to be repeated. It is necessary for proper management of the affairs of college. Through this the principal knows the work of every class and every teacher. It prevents duplication and overlapping. It assures right allocation of time for different subjects and activities by giving proper weightage to the needs. Proper distribution of work among students. Develop habits of orderliness, steadiness, regularity and alertness among pupils and teachers.

18. Timetable Management Time of beginning and ending of the college day. Time of beginning and ending of each period. Name of the teacher, subject, classroom. Recess period. Types of Timetable Class timetable. Teacher timetable. Master timetable. Principal Of Justice Importance and difficulty value of subjects. Free time for teachers and students. Play and recreation

19. Academic Audit An Academic Audit is a systematic review and assessment of an educational institutions’ academic programs, processes and resources to ensure compliance with standards, quality and alignment with institutional goals. In other words, it is a framework for evaluating institutional performance.

20. Broad Scope Effectiveness of governance and leadership. Reviewing academic programs. Assessing faculty and staff. Evaluation student services. Analyzing student performance. Resource allocation. Compliance with regulations. Identifying areas for improvement.

21. What Is Administrative Audit? Administrative Audit as a method of assessing the efficiency and effectiveness of the operating system of the administrative procedures, policies, decision making, authorities and functionaries, strategies, process, feedback, control mechanism and so on. AA would certainly make the functionaries to ascertain the strength and weaknesses of the operating system in general and pin out the areas in particular, and to ascertain where the function is stagnated and affected, and where special attention is requires along with human and material resources .

22. Academic And Administrative Audit Relationship AAA are very essential for the excellence in higher education. Since, it reviews the quality assurance process of higher education institutes, So these are inter related concepts. Thus, in order to have a quality oriented academics , there should be a strong administrative background .

23. Effectiveness And Efficiency Effectiveness means doing the right task, completing activities on time, and achieving desired goals. Efficiency means completing the task correctly with minimum cost and maximum output

24. Effectiveness And Efficiency Internal Efficiency: An education system with high completion rate is sign of internal efficiency. To what degree are the instructional objectives mastered by the students. Internal efficiency is organization ability to review processes and create new ones.

25. Effectiveness And Efficiency External efficiency is the long term benefit of schooling to the individual and society. This is usually measured by the quality of learning which is determined by the inputs and outputs of the educational system. This refers to the extent which an education system meets societal goals/objectives.

26. Effectiveness And Efficiency ? It’s aim is doing the right things. It’s aim is doing the things right.

27. Why AAA? To check and evaluate: Quality parameters. Quality control. Quality assurance. Quality enhancement.

28. What To Evaluate General Questions: What are the highlights of this institution as far as its strengths are considered? What would you consider some of its weaknesses or areas of concern? What do you perceive as opportunities for this institution? What do you see some challenges/Threats (bottle neck) which the institution would face in the process of development?

29. Analysis Strategies: S-0 Strategies Identify potential opportunities that are a good fit to the institutional strength. W-O Strategies Identify potential opportunities to overcome weaknesses to pursue opportunities. S-C (=T) Strategies Identify ways that the institution can use its strengths to reduce its vulnerability to external challenges (=threats). W-C(=T) Strategies Establish a defensive plan to prevent the institution’s weaknesses from making it highly susceptible to external challenges (threats).

30. Analysis (Steps To Conduct) Step 1: Establish the objectives: The purpose of conducting SWOC. May be wide/narrow/general/specific. Step 2: Select contributions and form a team. Expert opinion may be sought if requires. Step 3: Allocate research and information gathering tasks to the team members. Background preparation may be carried out in two stages: Explanatory and details: information on strength a d weaknesses should focus on internal factors and information on opportunities and challenges should focus on external factors.

31. Analysis (Steps To Conduct) Step 4: Create a workshop environment: Encourage an atmosphere conducive to free flow of information. Step 5: List strengths, weaknesses, opportunities and challenges (=Threats) Step 6: Evaluate Listed ideas against objectives with the list compiled, sort and group facts and ideas in relation to the objectives. Step 7: Carry the findings forward: Make sure that the SWOC analysis is used in subsequent planning. Revisit your findings at suitable time intervals.

32. Thank you for listening Any Questions?