Computer Shortcut key A to Z (MS Word, Excel, PPT)

Computer shortcut key A to Z

1. Computer Shortcut keys A to Z

Sr.No. Index Page No.
1. MS Paint shortcut keys

1
2. MS Access 3
3. Powerpointshortcut keys

3
4. MS Excel shortcut keys

6
5. Function keys


9
6. MS Word shortcut keys

10

MS Paint shortcut keys
Ctrl + A Select entire canvas
Ctrl + C Copy selected area
Ctrl + X Cut selected area
Ctrl + V Paste clipboard data
Ctrl + Z Undo last action
Ctrl + Y Redo action
Ctrl + E Shows image properties
Ctrl + G Toggles grid lines
Ctrl + P Print the picture
Ctrl + R Show or hide the ruler
Ctrl + W Open the Resize and Skew dialog box
Ctrl + N Create a new picture
Ctrl + O Open a picture
Ctrl + S Save changes to a picture

2. Ctrl + B Bold selected text
Ctrl + I Make selected text italics
Ctrl + U Underline selected text

THE ALT COMBO
If you simply press the Alt key you will be shown few key tips (as shown in the image) using which
you can navigate the interface and its tools.

Alt-F Opens the File menu
Alt-H Shows key help/ Switch to Home tab
Alt-V Switch to View tab
Alt-F4 Close the window
Alt-Esc Minimizes MS Paint interface
Alt-Spacebar Equivalent to right-clicking on the title bar

WHAT’S IN THE FUNCTION KEYS?
Windows in general has specific functions associated with each function key (F1 through
F12 keys). Lets us see what MS Paint supports.
F1 Open Paint Help
F11 View a picture in full screen mode
F12 Save the picture as a new file
F10 Displays key tips like the Alt key

3. ARROW KEYS
Right Arrow Move the selection or active shape right by one pixel
Left Arrow Move the selection or active shape left by one pixel
Down Arrow Move the selection or active shape down by one pixel
Up Arrow Move the selection or active shape up by one pixel

MS Access: General Shortcut Keys
The following is a list of general shortcuts or hot keys in Access:
Key Sequence Description
F1
Display the Microsoft Access Help.
This may be context-sensitive help depending on what you are positioned on.
F11 Display the Database window.
F12 Open the Save As dialog box.
CTRL+N Open a new database.
CTRL+O Open an existing database.
CTRL+P Print the current or selected object.
CTRL+S Save the current database object.
CTRL+W Close the active window.
ALT+SPACEBAR Display the Control menu.
ALT+F11 Toggle between the Visual Basic editor and the Access Database window.
SHIFT+F10 Display the shortcut menu (ie: popup menu).

Powerpointshortcut keys
General Program Shortcuts
 Ctrl+N: Create a new presentation
 Ctrl+O: Open an existing presentation
 Ctrl+S: Save a presentation
 F12 or Alt+F2: Open the Save As dialog box
 Ctrl+W or Ctrl+F4: Close a presentation
 Ctrl+Q: Save and close a presentation
 Ctrl+Z: Undo an action

4.  Ctrl+Y: Redo an action
 Ctrl+F2: Print Preview View
 F1: Open the Help pane
 Alt+Q: Go to the “Tell me what you want to do” box
 F7: Check spelling
 Alt or F10: Turn key tips on or off
 Ctrl+F1: Show or hide the ribbon
 Ctrl+F: Search in a presentation or use Find and Replace
 Alt+F: Open the File tab menu
 Alt+H: Go to the Home tab
 Alt+N: Open the Insert tab
 Alt+G: Open the Design tab
 Alt+K: Go to the Transitions tab
 Alt+A: Go to the Animations tab
 Alt+S: Go to the Slide Show tab
 Alt+R: Go to the Review tab
 Alt+W: Go to View tab
 Alt+X: Go to the Add-ins tab
 Alt+Y: Go to the Help tab
 Ctrl+Tab: Switch between open presentations
Selecting and Navigating Text, Objects, and Slides
You can use keyboard shortcuts to navigate throughout your presentation easily. Try these
shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides
in your presentation.
 Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the
latter, click on a slide thumbnail first)
 Tab: Select or move to the next object on a slide
 Shift+Tab: Select or move to the previous object on a slide
 Home: Go to the first slide, or from within a text box, go to the beginning of the line
 End: Go to the last slide, or from within a text box, go to the end of the line
 PgDn: Go to the next slide
 PgUp: Go the previous slide

5.  Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide
thumbnail first)
 Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click
on a slide thumbnail first)
Formatting and Editing
The following keyboard shortcuts will save you time so you can edit and format in a snap!
 Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
 Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
 Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
 Ctrl+Alt+V: Open the Paste Special dialog box
 Delete: Remove selected text, selected object(s), or selected slide(s)
 Ctrl+B: Add or remove bold to selected text
 Ctrl+I: Add or remove italics to selected text
 Ctrl+U: Add or remove underline to selected text
 Ctrl+E: Center a paragraph
 Ctrl+J: Justify a paragraph
 Ctrl+L: Left align a paragraph
 Ctrl+R: Right align a paragraph
 Ctrl+T: Open the Font dialog box when text or object is selected
 Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
 Alt+N,P: Insert a picture
 Alt+H,S,H: Insert a shape
 Alt+H,L: Select a slide layout
 Ctrl+K: Insert a hyperlink
 Ctrl+M: Insert a new slide
 Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)

Helpful Slideshow Shortcuts
When you’re ready to start a presentation, the following keyboard combos should come in handy.
 F5: Start the presentation from the beginning

6.  Shift+F5: Start the presentation from the current slide (this one is great when you want to test
out how the slide your currently working on will look in your presentation)
 Ctrl+P: Annotate with the Pen tool during a slideshow
 N or Page Down: Advance to the next slide during a slideshow
 P or Page Up: Return to the previous slide during a slide show
 B: Change the screen to black during a slideshow; press B again to return to the slideshow
 Esc: End the slideshow

MS Excel shortcut keys
General Program Shortcuts
First, let’s take a look at some general keyboard shortcuts for manipulating workbooks, getting
help, and a few other interface-related actions.
 Ctrl+N: Create a new workbook
 Ctrl+O: Open an existing workbook
 Ctrl+S: Save a workbook
 F12: Open the Save As dialog box
 Ctrl+W: Close a workbook
 Ctrl+F4: Close Excel
 F4: Repeat the last command or action. For example, if the last thing you typed in a cell is
“hello,” or if you change the font color, clicking another cell and pressing F4 repeats that action
in the new cell.
 Shift+F11: Insert a new worksheet
 Ctrl+Z: Undo an action
 Ctrl+Y: Redo an action
 Ctrl+F2: Switch to Print Preview
 F1: Open the Help pane
 Alt+Q: Go to the “Tell me what you want to do” box
 F7: Check spelling
 F9: Calculate all worksheets in all open workbooks
 Shift+F9: Calculate active worksheets
 Alt or F10: Turn key tips on or off
 Ctrl+F1: Show or hide the ribbon
 Ctrl+Shift+U: Expand or collapse the formula bar

7.  Ctrl+F9: Minimize the workbook window
 F11: Create a bar chart based on selected data (on a separate sheet)
 Alt+F1: Create an embedded bar chart based on select data (same sheet)
 Ctrl+F: Search in a spreadsheet, or use Find and Replace
 Alt+F: Open the File tab menu
 Alt+H: Go to the Home tab
 Alt+N: Open the Insert tab
 Alt+P: Go to the Page Layout tab
 Alt+M: Go to the Formulas tab
 Alt+A: Go to the Data tab
 Alt+R: Go to the Review tab
 Alt+W: Go to the View tab
 Alt+X: Go to the Add-ins tab
 Alt+Y: Go to the Help tab
 Ctrl+Tab: Switch between open workbooks
 Shift+F3: Insert a function
 Alt+F8: Create, run, edit, or delete a macro
 Alt+F11: Open the Microsoft Visual Basic For Applications Editor
Moving Around in a Worksheet or Cell
You can use keyboard shortcuts to easily navigate throughout your worksheet, within a cell, or
throughout your entire workbook.
 Left/Right Arrow: Move one cell to the left or right
 Ctrl+Left/Right Arrow: Move to the farthest cell left or right in the row
 Up/Down Arrow: Move one cell up or down
 Ctrl+Up/Down Arrow: Move to the top or bottom cell in the column
 Tab: Go to the next cell
 Shift+Tab: Go to the previous cell
 Ctrl+End: Go to the most bottom right used cell
 F5: Go to any cell by pressing F5 and typing the cell coordinate or cell name.
 Home: Go to the leftmost cell in the current row (or go to the beginning of the cell if editing a
cell)
 Ctrl+Home: Move to the beginning of a worksheet
 Page Up/Down: Move one screen up or down in a worksheet

8.  Alt+Page Up/Down: Move one screen to the right or left in a worksheet
 Ctrl+Page Up/Down: Move to the previous or next worksheet
Selecting Cells
You may have noticed from the previous section you use the arrow keys to move between cells,
and the Ctrl key to modify that movement. Using the Shift key to modify the arrow keys lets you
extend your selected cells. There are also a few other combos for speeding up selection, as well.
 Shift+Left/Right Arrow: Extend the cell selection to the left or right
 Shift+Space: Select the entire row
 Ctrl+Space: Select the entire column
 Ctrl+Shift+Space: Select the entire worksheet
Editing Cells
Excel also provides some keyboard shortcuts for editing cells.
 F2: Edit a cell
 Shift+F2: Add or edit a cell comment
 Ctrl+X: Cut contents of a cell, selected data, or selected cell range
 Ctrl+C or Ctrl+Insert: Copy contents of a cell, selected data, or selected cell range
 Ctrl+V or Shift+Insert: Paste contents of a cell, selected data, or selected cell range
 Ctrl+Alt+V: Open the Paste Special dialog box
 Delete: Remove the contents of a cell, selected data, or selected cell range
 Alt+Enter: Insert a hard return within a cell (while editing a cell)
 F3: Paste a cell name (if cells are named in the worksheet)
 Alt+H+D+C: Delete column
 Esc: Cancel an entry in a cell or the formula bar
 Enter: Complete an entry in a cell or the formula bar
Formatting Cells
Ready to format some cells? These keyboard shortcuts make it easier!
 Ctrl+B: Add or remove bold to the contents of a cell, selected data, or selected cell range
 Ctrl+I: Add or remove italics to the contents of a cell, selected data, or selected cell range
 Ctrl+U: Add or remove underline to the contents of a cell, selected data, or selected cell range
 Alt+H+H: Select a fill color

9.  Alt+H+B: Add a border
 Ctrl+Shift+&: Apply outline border
 Ctrl+Shift+_ (Underline): Remove outline border
 Ctrl+9: Hide the selected rows
 Ctrl+0: Hide the selected columns
 Ctrl+1: Open the Format Cells dialog box
 Ctrl+5: Apply or remove strikethrough
 Ctrl+Shift+$: Apply currency format
 Ctrl+Shift+%: Apply percent format

Function keys
F1is mostly used as the help key. Almost every program will open the help
screen when this key is pressed.
F2 Rename a selected file.
F3Often opens a search feature for many programs including Microsoft
Windows.
F4Opens find window.
F6This key is often used to move the cursor to the Address bar Mozilla
Firefox or Internet Explorer.
F7Commonly used to spell check and grammar check a document in Microsoft
programs such as Microsoft Word, Outlook, etc.
Shift + F7 runs a Thesaurus check on the word highlighted.
F8The F8 key can be used to access Safe Mode if pressed during the
computer's boot up process.
F9Users have no use of this key in Windows, but if you press this key in MS
Word you will update the selected fields.
SHIFT + F9 = Switch between a field code and its result.
CTRL + F9 = Insert an empty field.
CTRL + SHIFT + F9 = Unlink a field
ALT + F9 = Switch between all field codes and their results
ALT + SHIFT + F9 = Run GoButton or Macrobutton from the field that
displays the field results.
F10is the key that is used to activate the menu bar in many programs. F10
can be used to highlight the first menu choice, and then use the arrow keys
to move around the men us.

10. F11Full-screen mode in all modern Internet browsers - Pressing F11 when
you are working in Internet Explorer will open the window to full screen
mode. All the tool bars disappears making it possible to see more information
on the screen. Pressing F11 w hen you are in full screen mode will toggle you
back to your normal view.
F12
Open the Save as dialog box in Microsoft Word.
Shift + F12 save the Microsoft Word document.
Ctrl + Shift + F12 print a document in Microsoft Word.


MS Word shortcut keys
Command Name Modifiers Key
App Restore Alt+ F5
Auto Format Alt+Ctrl+ K
Bold Ctrl+ B
Bold Ctrl+Shift+ B
Bookmark Ctrl+Shift+ F5
Browse Next Ctrl+ Page Down
Browse Prev Ctrl+ Page Up
Browse Sel Alt+Ctrl+ Home
Cancel Esc
Change Case Shift+ F3
Char Left Left
Char Left Extend Shift+ Left
Char Right Right
Char Right Extend Shift+ Right
Clear Del

11. Command Name Modifiers Key
Close Pane Alt+Shift+ C
Column Break Ctrl+Shift+ Return
Column Select Ctrl+Shift+ F8
Copy Ctrl+ C
Copy Ctrl+ Insert
Copy Format Ctrl+Shift+ C
CopyToFrom Shift+ F2
Create Auto Text Alt+ F3
Customize Keyboard Shortcut Alt+Ctrl+ Num +
Cut Ctrl+ X
Cut Shift+ Del
Date Field Alt+Shift+ D
Delete Back Word Ctrl+ Backspace
Delete Word Ctrl+ Del
Distribute Para Ctrl+Shift+ J
Do Field Click Alt+Shift+ F9
Doc Close Ctrl+ W
Doc Close Ctrl+ F4
Doc Maximize Ctrl+ F10
Doc Move Ctrl+ F7
Doc Restore Ctrl+ F5
Doc Size Ctrl+ F8
Doc Split Alt+Ctrl+ S

12. Command Name Modifiers Key
Double Underline Ctrl+Shift+ D
Edit Alt+Shift+ R
End of Column Alt+ Page Down
End of Column Alt+Shift+ Page Down
End of Doc Extend Ctrl+Shift+ End
End of Document Ctrl+ End
End of Line End
End of Line Extend Shift+ End
End of Row Alt+ End
End of Row Alt+Shift+ End
End of Window Alt+Ctrl+ Page Down
End of Window Extend Alt+Ctrl+Shift+ Page Down
Endnote Alt+Ctrl+ D
Equation Toggle Alt+ =
Extend Selection F8
Field Codes Alt+ F9
File Close or Exit Alt+ F4
Font Ctrl+Shift+ F
Font Formatting Ctrl+ D
Font Size Select Ctrl+Shift+ P
Footnote Alt+Ctrl+ F
Formatting Pane Alt+Ctrl+Shift+ S
Formatting Properties Shift+ F1

13. Command Name Modifiers Key
Go Back Shift+ F5
Go Back Alt+Ctrl+ Z
Go To Ctrl+ G
Go To F5
Grow Font Ctrl+Shift+ .
Grow Font One Point Ctrl+ ]
Hanging Indent Ctrl+ T
Help F1
HHC Alt+Ctrl+ F7
Hidden Ctrl+Shift+ H
Highlight Alt+Ctrl+ H
Hyperlink Ctrl+ K
Indent Ctrl+ M
Insert Building Block F3
Insert Building Block Alt+Ctrl+Shift+ V
Insert Comment Alt+Ctrl+ M
Insert Field Ctrl+ F9
Insert Spike Ctrl+Shift+ F3
Italic Ctrl+ I
Italic Ctrl+Shift+ I
Line Down Down
Line Down Extend Shift+ Down
Line Up Up

14. Command Name Modifiers Key
Line Up Extend Shift+ Up
List Num Field Alt+Ctrl+ L
Lock Fields Ctrl+ 3
Lock Fields Ctrl+ F11
Macro Alt+ F8
Mail Merge Check Alt+Shift+ K
Mail Merge Edit Data Source Alt+Shift+ E
Mail Merge to Doc Alt+Shift+ N
Mail Merge to Printer Alt+Shift+ M
Mark Citation Alt+Shift+ I
Mark Index Entry Alt+Shift+ X
Mark Table of Contents Entry Alt+Shift+ O
Merge Field Alt+Shift+ F
Microsoft System Info Alt+Ctrl+ F1
Move F2
Nav Pane Search Ctrl+ F
New Default Ctrl+ N
Next Field F11
Next Field Alt+ F1
Next Misspelling Alt+ F7
Next Object Alt+ Down
Next Pane F6
Next Window Ctrl+ F6

15. Command Name Modifiers Key
Next Window Alt+ F6
Normal Alt+Ctrl+ N
Normal Style Ctrl+Shift+ N
Normal Style Alt+Shift+ Clear (Num 5)
Open or Close Up Para Ctrl+ 0
Outline Alt+Ctrl+ O
Outline Collapse Alt+Shift+ -
Outline Collapse Alt+Shift+ Num -
Outline Demote Alt+Shift+ Right
Outline Expand Alt+Shift+ =
Outline Expand Alt+Shift+ Num +
Outline Move Down Alt+Shift+ Down
Outline Move Up Alt+Shift+ Up
Outline Promote Alt+Shift+ Left
Outline Show First Line Alt+Shift+ L
Page Alt+Ctrl+ P
Page Break Ctrl+ Return
Page Down Page Down
Page Down Extend Shift+ Page Down
Page Field Alt+Shift+ P
Page Up Page Up
Page Up Extend Shift+ Page Up
Para Down Ctrl+ Down

16. Command Name Modifiers Key
Para Down Extend Ctrl+Shift+ Down
Para Up Ctrl+ Up
Para Up Extend Ctrl+Shift+ Up
Paragraph Alignment Ctrl+ E
Paragraph Alignment Ctrl+ R
Paragraph Alignment Ctrl+ J
Paragraph Alignment Ctrl+ L
Paragraph Formatting Ctrl+ Q
Paragraph Spacing Ctrl+ 5
Paragraph Spacing Ctrl+ 2
Paragraph Spacing Ctrl+ 1
Paste Ctrl+ V
Paste Shift+ Insert
Paste Format Ctrl+Shift+ V
Paste Special Alt+Ctrl+ V
Prev Field Shift+ F11
Prev Field Alt+Shift+ F1
Prev Object Alt+ Up
Prev Pane Shift+ F6
Prev Window Ctrl+Shift+ F6
Prev Window Alt+Shift+ F6
Proofing F7
Redo Alt+Shift+ Backspace

17. Command Name Modifiers Key
Redo or Repeat Ctrl+ Y
Redo or Repeat F4
Redo or Repeat Alt+ Return
Repeat Find Shift+ F4
Repeat Find Alt+Ctrl+ Y
Replace Ctrl+ H
Research Lookup Ctrl+Shift+ O
Reset Char Ctrl+ Space
Reset Char Ctrl+Shift+ Z
Revision Marks Toggle Ctrl+Shift+ E
Save As F12
Select All Ctrl+ A
Select Table Alt+ Clear (Num 5)
Show All Ctrl+Shift+ 8
Show All Headings Alt+Shift+ A
Show All Headings Alt+Shift+ A
Show Heading1 Alt+Shift+ 1
Show Heading2 Alt+Shift+ 2
Show Heading3 Alt+Shift+ 3
Show Heading4 Alt+Shift+ 4
Show Heading5 Alt+Shift+ 5
Show Heading6 Alt+Shift+ 6
Show Heading7 Alt+Shift+ 7

18. Command Name Modifiers Key
Show Heading8 Alt+Shift+ 8
Show Heading9 Alt+Shift+ 9
Shrink Font Ctrl+Shift+ ,
Shrink Font One Point Ctrl+ [
Shrink Selection Shift+ F8
Small Caps Ctrl+Shift+ K
Spike Ctrl+ F3
Start of Column Alt+ Page Up
Start of Column Alt+Shift+ Page Up
Start of Doc Extend Ctrl+Shift+ Home
Start of Document Ctrl+ Home
Start of Line Home
Start of Line Extend Shift+ Home
Start of Row Alt+ Home
Start of Row Alt+Shift+ Home
Start of Window Alt+Ctrl+ Page Up
Start of Window Extend Alt+Ctrl+Shift+ Page Up
Style Ctrl+Shift+ L
Style Alt+Ctrl+ 1
Style Alt+Ctrl+ 2
Style Alt+Ctrl+ 3
Style Apply Pane Ctrl+Shift+ S
Style Separator Alt+Ctrl+ Return

19. Command Name Modifiers Key
Symbol Font Ctrl+Shift+ Q
Thesaurus RR Shift+ F7
Time Field Alt+Shift+ T
Toggle Character Code Alt+ X
Toggle Field Display Shift+ F9
Toggle Master Subdocs Ctrl+ \
Toggle Ribbon Ctrl+ F1
Toggle XMLTag View Ctrl+Shift+ X
Translate Pane Alt+Shift+ F7
Un Hang Ctrl+Shift+ T
Un Indent Ctrl+Shift+ M
Underline Ctrl+ U
Underline Ctrl+Shift+ U
Undo Ctrl+ Z
Undo Alt+ Backspace
Unlink Fields Ctrl+ 6
Unlink Fields Ctrl+Shift+ F9
Unlock Fields Ctrl+ 4
Unlock Fields Ctrl+Shift+ F11
Update Auto Format Alt+Ctrl+ U
Update Fields F9
Update Fields Alt+Shift+ U
Update Source Ctrl+Shift+ F7

20. Command Name Modifiers Key
VBCode Alt+ F11
Web Go Back Alt+ Left
Web Go Forward Alt+ Right
Word Count List Ctrl+Shift+ G
Word Count Recount Ctrl+Shift+ R
Word Left Ctrl+ Left
Word Left Extend Ctrl+Shift+ Left
Word Right Ctrl+ Right
Word Right Extend Ctrl+Shift+ Right
Word Underline Ctrl+Shift+ W











GK EDITORIAL

Telegram https://t.me/gkeditorialOfficial

Computer Best MCQ Book in Just Rs.39/- [7000+ Question in English]
https://imojo.in/27ql6f4

Computer GK for Competitive Exams [10000 MCQ in English]

Computer Best MCQ Book in Just Rs.29/- (2100+ Question in Hindi)
https://imojo.in/4h9t0zb

Computer Question in Hindi for all Competitive Exams [3000 MCQ]