Concept of Organising and its Process

What is Organizing?
Characteristics of organizing
Importance of Organizing
Principles of organization
Process of Organizing
Identification and Division of work
Grouping of Activities
Assigning Duties
Establishing Reporting Relationships

1. Concept of Organising and its Process Pranav Kishor Choudhary Shalu Mohit Kumar

2. What is Organizing? Arrange systematically or in an order. The process of arranging people and other resources to work together to accomplish a goal It’s the means to translating plans into action.

3. Characteristics of organizing The division of work Plurality of persons Coordination Common objectives Major subunits Levels of management

4. Importance of Organizing Benefits of Specialization Clarity in working Relationships Optimum Utilization of Resources Adaption to Change Effective Administration Development of Personnel Expansion and growth

5. Principles of organization Principle of unity of objectives Principle of specialization Principle of coordination Principle of parity of authority and responsibility Principle of delegation Scalar Principle Principle of unity of command Principle of span of control Principle of flexibility Principle of simplicity

6. Process of Organizing Identification and Division of work Grouping of Activities Assignment of Duties Establishing Reporting Relationships

7. Identification and Division of work Number and nature of activities to be performed. All necessary activities should be identified No essential activity should be ignored There should be no overlapping or duplication of activities All the activities should be coordinated

8. Grouping of Activities This process is also called departmentalization. The activities of same nature are grouped together and assigned to a particular department. Departmentalization can be done according to: Functions Customers Products Geographical Locations

9. Assigning Duties Each Individual should be assigned for particular task Duties and responsibilities should be clearly defined to avoid overlapping Authority should be defined for every individual Duties should be assigned according to the knowledge, Skills and Experience of an individual. A proper match between nature of job and ability is very important

10. Establishing Reporting Relationships Relationships between the individuals Determining who is boss and who are his subordinates Determining relations between departments It’s Reduce inefficiency and conflicts And Brings Coordination within the organization.

11. Type of Organization Organizations are basically classified on the basis of relationships There are two types of organizations Formal organization Informal Organization

12. Formal Organization An organization is formal when the activities of two or more persons are consciously coordinated towards a common objective :- Chester Bernard Characteristics of Formal Organization: It is deliberately created Formal Authority Based on the division of work It is based on rules and procedures and is Impersonal Defined Inter-relationship It is more stable

13. Advantage And Disadvantage Formal Organization Advantage : Systematic working Tasks get done in time No Overlapping Proper Co-ordination Scalar Chain Disadvantage : Delay in action Avoidance of social need No Psychological Satisfaction

14. Informal Organization “That organization is informal where the mutual relations are established unconsciously for common objectives.” :- Chester Bernard It is not deliberately created No written rules and procedures It is Personal No formal Authority. No place on organization chart. Existence depends upon the formal organization.

15. Advantage And Disadvantage Informal Organization Advantage : Fast Communication Social Need full filled Psychological Satisfaction Honest Feedback Disadvantage : Gossips No Systematic Working Chance of Negative result

16. Conclusion Organizing is the process od defining and grouping activities and establishing authority relationships among them. Organizing provides structure to the business enterprise Organization arises only when the number of people working in an enterprise is more than one In the absence of division of work, organization is meaningless Organisation structure is both formal and informal which persist within the organization and both are important for successful running of the concern Source: Fundamentals of Management by S.P. Robbins, M Coulter

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