Day-1 DO 5 2024 -Orientation-edited.pptx

DO 5 2024

1. Policy Orientation for DepEd Order No. 005, s. 2024 Rationalization of Teachers’ Workload in Public Schools and Payment of Teaching Overload RO and SDO June 17- 21, 2024 | Diamond Suites and Residences, Cebu

2. LEGAL BASES RA 4670 Magna Carta for Public School Teachers 1 2 3 DM 291, s. 2008 CSC Reso No. 080096 provides the prescribed working hours of teachers clarifies that teachers are not exempted from an 8- hour workday operationalizes RA 4670 and CSC Reso No. 080096

3. Teacher Working Hours And Workload (DM 291, s. 2008) Teacher Working Hours 8 HOURS 2 HOURS Shall be devoted to teaching-related duties 6 HOURS shall be devoted to actual classroom teaching, advisorship, and/or special assignments lesson plan Instructional materials Checking of exercises Recording of Action plan Seminar Workshop Research Coaching academic performance Coordination activities Maintenance of school facilities Maintenance of equipment Home visits actual classroom teaching Advisorship Special Assignments

4. Reality of a Public School Teacher The workload of a teacher is not only limited to teaching but also includes non- teaching tasks Actual teaching is increasingly being sidelined Teachers want to spend more time with students (PIDS, 2018)

5. 50 Most Common Ancillary Tasks Based on the 2018 Teacher Workload Study

6. Our Hope

7. We will g ive support to teachers to teach better. We will remove the non- teaching tasks and provide administrative officers in Schools. We will provide adequate manpower complement in Schools , manage teacher’s workload , and compensate for unique school challenges. Sara Z. Duterte-Carpio Vice-President of the Republic of the Philippines Secretary of the Department of Education Note: This presentation material is not for general or public use.

8. Photos from DepEd Philippines Facebook Page THE GOAL OF THE MATATAG AGENDA We aim for Teacher Quality and Teacher Welfare as we firmly believe that the core of quality basic education is a vibrant and quality teaching workforce.

9. Teacher at the Forefront of the MATATAG Agenda Teachers will be given more time for teaching Administrative tasks will be removed from teachers’ workload Teachers will be compensated in actual classroom teaching rendered more than 6 hours Teachers will be compensated in teaching- related assignments designated to them

10. Our Response

11. The Teacher Workload Policies

12. 18 What problem does the policy solve? 1. Teachers are overworked. The Department has been receiving numerous concerns surrounding the workload of teachers and that they are increasingly burdened because of non- teaching tasks. 2. Teachers play numerous roles outside their core mandate. Studies have shown that the workload of teachers is not only limited to teaching but also to many other non- teaching tasks. 3. Teachers are not properly compensated for excess workload There are no existing policies that guide the teachers in processing their benefits for work rendered beyond the eight-hour workday. How does the policy address the problem? It protects Teacher Work Hours. The policies enable teachers to devote their time to teaching. It defines Teacher Workload. The policies clearly define the responsibilities of School Heads, teachers, and non- teaching personnel. Specifically for teachers, the policies provide the following: What should be : Tasks mandated to be performed by teachers What should not be : Tasks that should not be performed by teachers What can be : Tasks that can be performed by teachers, but are not mandatory It provides guidelines and processes for the payment of teaching overload. The policy establishes the procedures, roles of Offices, and documentary requirements for the payment of teaching overload. The Teacher Workload Policies

13. OUR ASPIRATION MATATAG na Kaguruan, Lakas ng Kagawaran Cultivating a more conducive work environment that upholds teacher welfare through rationalizing teacher workload.

14. Key Provisions of DepEd Order No. 002, s. 2024 Immediate Removal of Administrative Tasks of Public School Teachers Session 2: Priming Question Think of an emoji that would best describe your initial reaction when DO 2 was issued in Jan 2024?

15. What are Administrative Tasks? These are tasks related to the effective and efficient operations of schools or programs, projects, and services which are not directly related to teaching and academic learning . What are considered Administrative Tasks? Administrative Tasks include the following: Personnel Administration; Property/Physical Facilities Custodianship; General Administrative Support; Financial Management; Records Management; and Program Management. 1 Defining Admin Tasks

16. Who are responsible to perform the Administrative Tasks? School Heads and non- teaching personnel have the responsibility to perform administrative tasks in schools. 2 Responsible for Admin Tasks

17. Implementation Strategies: Our Perspective STARTING POINT CALL TO RECALIBRATE PROCESSES SHARED RESPONSIBILITY It changes the status quo. For the first time, a firm policy is implemented to bring teachers back to the classroom. It marks the start of efforts to continuously streamline processes, reportorial requirements, implementation arrangements, etc. It challenges both the Central and Field offices to rethink and recalibrate how processes/tasks are executed from one governance level to another. It requires the compliance and collaboration of various offices to ensure success of the policy. 5

18. 1 2 3 4 Request for additional MOOE for schools without non- teaching personnel Request for creation and deployment of school- based non- teaching personnel Rationalization of Teacher Workload Establishment of School Organizational Structure and Staffing Standards Implementation Strategies: HROD Strand 5

19. 1 Request for additional MOOE for schools without non- teaching personnel Schools that cannot be provided services by existing non- teaching personnel, even with the clustering strategy, shall be given additional MOOE Additional MOOE shall be used solely for the hiring of personnel under COS to support the School Head in performing admin tasks >> Status Downloaded additional MOOE to hire 7,062 COS. Implementation Strategies: HROD Strand 5

20. 2 Request for creation and deployment of school- based non- teaching personnel Fiscal Year AO II PDO I 2020 4,973 - 2021 4,840 - 2022 5,000 - 2023 3,500 1,500 2024 5,000 - TOTAL 23,313 1,500 Implementation Strategies: HROD Strand 5

21. Clustering Strategy Parameters: The schools that will form as a cluster should be geographically adjacent and located within the same school district; Schools without existing non- teaching personnel based on the latest Personal Services Itemization and Plantilla of Personnel (PSIPOP) shall be prioritized in the clustering/re-clustering of schools, however, proximity of schools shall still be the primary consideration; and SDOs are reminded to ensure equitable distribution of schools ( with 3 schools at maximum ) per cluster. SDOs shall be responsible in the clustering of schools.

22. 3 Rationalization of Teacher Workload Streamlines teacher workload Clarifies the ancillary tasks of teachers as work incidental to their normal teaching duties Provides the allowed teaching- related assignments Provides compensation for excess teaching hours Implementation Strategies: HROD Strand 5

23. 4 Establishment of School Organizational Structure and Staffing Standards Mapping of school processes, tasks and activities vis- à- vis required knowledge, skills and attitudes of staffing complement Provides the School Structure and Staffing Standards Considers typology of schools, number of teachers, curricular offering, etc. Implementation Strategies: HROD Strand 5

24. 1 2 3 4 Streamline Processes Streamline Reportorial Requirements Provide Technical Assistance Explore Partnerships Implementation Strategies: Support Strategies 5

25. Review various issuances providing implementation procedures of various programs Reassess implementation arrangements from CO to Schools by removing redundant procedures, addressing bottlenecks, etc. Reassess the nature of tasks being performed by the School personnel (Note: be mindful of the prescribed teacher workload) 1 Streamline Processes Implementation Strategies: Support Strategies 5

26. DepEd issuances must clearly state the reports that need to be submitted Provide templates and clear instructions on how to accomplish the forms/reports Automate the reports and mechanism for submission, if possible Limit the reportorial requirements No duplication of datasets Repository of available data to avoid multiple requests Avoid short- notice requests for data 2 Streamline Reportorial Requirements Implementation Strategies: Support Strategies 5

27. Orient Schools Assist Schools with their common concerns and issues 3 Provide Technical Assistance Implementation Strategies: Support Strategies 5

28. Provide opportunities to collaborate with private groups and individuals, civil society organizations, and other groups, as may be applicable, and subject to applicable DepEd issuances. 4 Explore Partnerships Implementation Strategies: Support Strategies 5

29. Key Provisions of DepEd Order No. 005, s. 2024 Rationalization of Teachers’ Workload in Public Schools and Payment of Teaching Overload Session 3:

30. SALIENT FEATURES 1. Protects teacher work hours 2. Defines teacher workload 3. Establishes standards and processes for additional compensation of teachers 4. Provides the roles and responsibilities per Governance Level Remember the salient features.

31. SALIENT FEATURES 6 HOURS Actual Classroom Teaching 2 HOURS Teacher Ancillary Tasks Teachers are required to render 8 hours of work per day. In completing the 8 hours: Actual Classroom Teaching Teacher Ancillary Tasks 6 hours (at most) 2 hours Protects Teacher Work Hours 1

32. Legal Bases Section 13, RA 4670 CSC Reso No. 080096

33. A. Teaching Load B. Teacher Ancillary Task C. Teaching- Related Assignments actual classroom teaching hours or minutes rendered by a teacher.  work incidental to the teachers’ normal teaching duties such as: preparation of lesson plans, checking of exercises and summative tests, etc. tasks related to teaching and academic learning which support learner development . SALIENT FEATURES Defines Teacher Workload 2

34. A. Teaching Load Teaching Load refers to the actual classroom teaching hours or minutes rendered by a teacher. THEN Teaching Load is commonly interpreted as the number of learning areas or sections/classes that a teacher handles NOW Teaching load shall be based on minutes or hours of actual classroom teaching rendered by a teacher. PURPOSE OF REDEFINING To ensure consistency in the Magna Carta, we need to specify that teaching load is measured in minutes or hours.

35. Teaching Load is not equivalent to number of sessions Name of Teacher: JUAN DELA CRUZ Learning Area Grade Level/Section Time Time Allotment English Grade 4A 7:15- 8:15 AM 60 minutes English Grade 4B 8:15- 9:15 AM 60 minutes English Grade 4C 9:15- 10:15 AM 60 minutes English Grade 4D 10:15- 11:15 AM 60 minutes English Grade 4E 11:15- 12:15 AM 60 minutes English Grade 4F 1:30- 2:30 PM 60 minutes TOTAL TEACHING LOAD 360 minutes/ 6 Hours

36. Teaching Load is not equivalent to number of sessions Name of Teacher: Maria Santos Learning Area Grade Level/Section Time Time Allotment Values Ed Grade 6A 7:30- 8:00 AM 30 minutes Values Ed Grade 6B 8:00- 8:30 AM 30 minutes Values Ed Grade 6C 8:30- 9:00 AM 30 minutes Values Ed Grade 6D 9:30- 10:00 AM 30 minutes Values Ed Grade 6E 10:00- 10:30 AM 30 minutes Values Ed Grade 6F 10:30- 11:00 AM 30 minutes Values Ed Grade 6G 11:00- 11:30 AM 30 minutes Values Ed Grade 6H 1:00- 1:30 PM 30 minutes Values Ed Grade 6I 1:30- 2:00 PM 30 minutes TOTAL TEACHING LOAD 270 minutes/ 4Hrs30Mins

37. Teaching Load is not equivalent to number of sessions Name of Teacher: JUAN DELA CRUZ Learning Area Grade Level/Section Time Time Allotment English Grade 4A 7:15- 8:00 AM 45 minutes English Grade 4B 8:00- 8:45 AM 45 minutes English Grade 4C 8:45- 9:30 AM 45 minutes English Grade 4D 9:45- 10:30 AM 45 minutes English Grade 4E 10:30- 11:15 AM 45 minutes English Grade 4F 11:15- 12:00 NN 45 minutes NRP Grade 2A 1:00- 1:30 PM 30 minutes HGP/Class Advisory Grade 4A 60 minutes TOTAL TEACHING LOAD

38. A. Teaching Load What are considered part of teaching load? Actual classroom teaching rendered per learning area Class Advising duty - equivalent to 5 Hours per week. Remedial or enhancement classes Teaching Load refers to the actual classroom teaching hours or minutes rendered by a teacher. 6 HOURS Actual Classroom Teaching 2 HOURS Teacher Ancillary Tasks

39. Teaching Load is not equivalent to number of sessions Name of Teacher: JUAN DELA CRUZ Learning Area Grade Level/Section Time Time Allotment English Grade 4A 7:15- 8:00 AM 45 minutes English Grade 4B 8:00- 8:45 AM 45 minutes English Grade 4C 8:45- 9:30 AM 45 minutes English Grade 4D 9:45- 10:30 AM 45 minutes English Grade 4E 10:30- 11:15 AM 45 minutes English Grade 4F 11:15- 12:00 NN 45 minutes NRP Grade 2A 1:00- 1:30 PM 30 minutes HGP/Class Advisory Grade 4A 60 minutes TOTAL TEACHING LOAD 360 minutes / 6 Hrs

40. Important 6 Hours Teaching Load is the MAXIMUM (Sec 13, RA 4670) . In circumstances where a teacher may not be able to maximize the six (6) hours of teaching load, they may be designated to teaching- related assignments (Sec. V.A.4.2, DO5). In exigency of service where a teacher needs to render more than six (6) hours, this shall be considered teaching overload. (Sec 13, RA 4670).

41. Important Section 2.C of DO 16, s. 2009 shall remain in effect, stipulating that teachers who have rendered six (6) hours of actual classroom teaching duly reflected in their DTR, shall be deemed to have completed the required daily working hours. They must not be considered undertime and must not be subject to salary deduction. The official log-in and log-out of teachers should be reflected in the DTR, duly approved by the School Head . The DTR should also reflect that they have completed 6 hours of teaching load. If the teacher has decided to leave the school premises in between official work hours , the teacher shall register in the logbook or accomplish locator slip . They shall indicate the reason for going outside the school premises in relation to the performance of their ancillary tasks.

42. In Assigning Teaching Load REMEMBER Teachers are expected to work for 8 hours each day, of which they'll spend maximum of 6 hours for teaching. CONSIDER Enrollment, Classroom Availability, Teacher Specialization PREPARE eSF7 (School Personnel Assignment List and Basic Profile)

43. A. Teaching Load B. Teacher Ancillary Task C. Teaching- Related Assignments actual classroom teaching hours or minutes rendered by a teacher. work incidental to the teachers’ normal teaching duties such as: preparation of lesson plans, checking of exercises and summative tests, etc.  tasks related to teaching and academic learning which support learner development . SALIENT FEATURES Defines Teacher Workload 2

44. B. Teacher Ancillary Tasks THEN There is no clear definition of an ancillary task of a teacher. Commonly interpreted as anything outside teaching. NOW Teacher-ancillary tasks centers around activities which support the teaching and learning process. Further, these are done in the remaining two (2) hours of the required eight- hour workday and are not considered as teaching load. PURPOSE OF REDEFINING To streamline teachers’ tasks that are considered incidental and must be performed within the 2 hours.

45. B. Teacher Ancillary Tasks Definition Teacher Ancillary Tasks refer to work incidental to teachers’ normal teaching duties. These tasks support the teaching and learning process Considered as tasks applicable to all teachers

46. B. Teacher Ancillary Tasks iii. Curriculum Planning Preparation of lesson plans/daily lesson logs Action research Attendance to Learning Action Cells (LAC) Sessions Curriculum Delivery and Pedagogy Preparation of instructional aids and materials Checking and recording learners’ attendance and participation Classroom management Assessment of Learner’s Progress Checking of exercises and summative test Recording of academic performance result Grading learners’ performance or achievement Homeroom Guidance and Management Class advising duties Periodic reporting of attendance Preparation and submission of report card and other school forms Conference with parents and home visits when necessary Coaching and mentoring duties of Master Teachers are considered as ancillary task.

47. B. Teacher Ancillary Tasks Work Hours Ancillary Tasks must be performed within the 2 HOURS that complete their 8- Hour Workday It can be done within and outside school premises. No documents/MOV shall be required when ancillary tasks are performed outside school premises.

48. B. Teacher Ancillary Tasks Additional Compensation ONLY Home Visitation and Coaching/Mentoring duties of Master Teachers performed outside the regular work hours shall be compensated through VSC . Process for the grant of VSC shall be discussed separately. Why is it that only home visitation and coaching/mentoring duties of MTs are compensated? These tasks cannot be performed during class hours; and DepEd is firm in abiding with the policy on no disruption of classes . Also, this is in consideration of the availability of parents/guardian. For MT, coaching and mentoring is an additional ancillary task on top of the other ancillary task s needed to be performed within the 2 hrs.

49. In Accomplishing Teacher Ancillary Tasks REMEMBER CONSIDER PREPARE Teachers are expected to work for 8 hours each day, of which they'll spend 2 hours for teacher ancillary tasks. These can be performed within or outside school premises. Class Program of Teachers should be scheduled in a way that teachers have ample time for teacher ancillary tasks. Logbook/Locator Slip, if necessary

50. A. Teaching Load B. Teacher Ancillary Task C. Teaching- Related Assignments actual classroom teaching hours or minutes rendered by a teacher. work incidental to the teachers’ normal teaching duties such as: preparation of lesson plans, checking of exercises and summativ tests, etc. e tasks related to teaching and academic learning which support learner development . SALIENT FEATURES Defines Teacher Workload 2

51. C. Teaching- Related Assignments Teachers are commonly assigned/designated to different roles with varying nature of tasks. THEN NOW Teaching-related assignments shall be limited to those that are related to teaching and academic learning which support learner development. PURPOSE OF REDEFINING To streamline tasks that can be assigned to teachers to continuously protect their work hours and workload.

52. Definition Teaching- related assignments refer to tasks related to teaching and academic learning which support learner development. These tasks are performed by teachers in consideration of their professional expertise and experience . These Assignments should be anchored in the School Improvement Plan (SIP). Designation of teachers must be enabled by a designation order duly signed by the SDS. C. Teaching- Related Assignments

53. C. Teaching- Related Assignments A. SCHOOL COORDINATOR B. TRAINER/ADVISER C. CHAIRMANSHIP Reading/Literacy and Numeracy Research Special Needs Education (SNED) Information, Communication, and Technology Guidance and Advocacy Inclusive Education (as may be applicable) School Paper Sports Development Programs Supreme Elementary Learner Government (SELG)/Supreme Secondary Learner Government (SSLG) Grade level Learning Area

54. Work Hours As a general rule, performed on top of the teacher ancillary tasks. C. Teaching- Related Assignments Additional Compensation Shall be compensated through VSC when performed outside the regular work hours Process for the grant of VSC shall be discussed separately.

55. Identify the teaching-related assignments based on the SIP and AIP Define the scope of work of each teaching- related assignment Designate teachers to these teaching-related assignments In Designating Teaching- Related Assignments REMEMBER CONSIDER PREPARE Specialization of Teachers Workload of Teachers Requirements of DepEd as provided in other policies Designation Order

56. Tasks SCHOOL COORDINATOR Tasks Reading/Literacy & Numeracy Oversees reading/numeracy program interventions Prepares materials or reportorial requirements Research Oversees research program of the school Schoon Needs Education (SNED) Coordinates with SNED Teacher or teacher handling SNED classes Prepares reportorial requirements Information. Communication, & Technology Oversees ICT program of the school, i.e. EDTECH Provides technical assistance to Teachers in the use of ICT equipment Note: Infrastructure Management shall be excluded from their responsibilities. Guidance and Advocacy Oversees referral systems for learners in need of counseling Oversees Career Advocacy programs Inclusive Education (as maybe applicable) Coordinates with IPED. ALIVE, ALS Teachers or Teachers handling such classes Prepares reportorial requirements

57. Designation Process School Head Teachers School Head Teachers School Head OSDS Beginning of School Year Based on the identified needs in the SIP/AIP, identify the Teaching-Related Assignments that need to be designated to teachers. Define the scope of responsibilities Define the number of teachers to be designated Identifies the teacher to be designated with consideration on workload and specialization. Concurs to their designation and scope of duties and responsibilities. Prepares and submits the designation order to the office of the SDS for approval. Approves the designation order and returns original copies to Schools, while another copy is retained with the SGOD. School Planning Preparation and Submission of Designation Order Approval of Designation Order

58. Sample Format

59. Teaching Overload 3 THEN Teaching Overload is usually misinterpreted and often confused with overtime. NOW Teaching Overload shall refer to the excess in the prescribed six (6) hours of actual classroom teaching rendered by the teacher. PURPOSE OF REDEFINING To ensure consistency in the Magna Carta.

60. Teaching Overload 6 HOURS Actual Classroom Teaching 2 HOURS Teacher Ancillary Tasks MAX OF 2 HOURS Teaching Overload Hours rendered as actual classroom teaching in excess of the prescribed six (6) hours in a day shall be counted as teaching overload and shall be paid by teaching overload pay. 3

61. Teaching Overload PARAMETERS Should be in excess of the prescribed six (6) hours of actual classroom teaching in a day Maximum of 2 hours of teaching overload per day Only actual classroom teaching, class advising duty, and remediation/enhancement classes are paid by teaching overload As a general rule, schools with shortage are eligible for teaching overload pay. However, tasks requiring actual classroom teaching duties whether in- person, distance, or blended, including relieving duties for other teachers, which are beyond the normal teaching hours and affecting vacant periods shall also be considered teaching overload

62. Process for the Payment of Teaching Overload and Grant of VSC Session 4:

63. SALIENT FEATURES Protects teacher work hours Defines teacher workload Establishes standards and processes for additional compensation of teachers Provides the roles and responsibilities per Governance Level Let’s Review the Salient Features!

64. 3 A. Teaching Overload Pay Granted ONLY for teaching load in excess of the prescribed six (6) hours per day SALIENT FEATURES Establishes Standards and Processes for Additional Compensation Forms of Additional Compensation B. Vacation Service Credits Granted for ancillary tasks (home visitations and coaching & mentoring) and teaching- related assignments performed beyond the regular work hours

65. A. Teaching Overload Pay 1 2 3 Parameters Formula Process Flow Provides important notes on the payment of teaching overload Provides the details on how to compute for teaching overload and sample computation Provides the general and detailed processes in the payment of teaching overload

66. A. Teaching Overload Pay Parameters: Shall be at least twenty- five percent (25%) of a teacher’s regular remuneration Payment of teaching overload shall be made on a quarterly basis Shall be sourced from the General Appropriations Act (GAA) specifically for the purpose of Teaching Overload pay In the event of insufficiency of funds, teaching overload hours shall be converted to earned VSC

67. A. Teaching Overload Pay To determine the Total Teaching Overload Hour/s for the Month , the teaching overload hour/s per week shall be added. See example below: 7 Week 1 + 10 Week 2 + 5 Week 3 + 0.75 Week 4 = 22.75 Teaching Overload Hours In computing for the payment of Teaching Overload, the formula below shall be used: Teaching Overload Pay = Total Teaching Overload Hours x PHTR Prime Hourly Teaching Rate

68. A. Teaching Overload Pay Where, AR = Annual salary rate of each teacher proposed to be paid overload W = Total teaching hours (This is computed at 40 hours/week multiplied by 40 weeks or 1,600 hours.) T = 1.25 or 125% of the teacher’s remuneration for services in excess of 6 hours actual teaching per day but not more than 2 hours. AR PHTR = X W T = AR X 1600 1.25 = 0.000781 X AR To determine the PHTR , the formula below shall be applied:

69. A. Teaching Overload Pay AR = Monthly Basic Salary x 12 months = Php 27,000 x 12 months Php 324,000.00 The AR of the teacher shall first be computed as follows: PHTR = 0.000781 x AR = 0.000781 x Php 324 000.00 Php 253.04 The PHTR shall be computed as follows:

70. A. Teaching Overload Pay Teaching Overload Payment = Total Teaching Overload Hours/s for the Month x PHTR = 22.75 hours x Php 253.044 Php 5,756.75 Finally, for the amount that shall be paid to the teacher, the formula shall be applied: The total teaching overload pay of a public school teacher shall not exceed 50% of his/her basic salary for the year.

71. Teaching Overload Pay SCHOOL SDO-Amin Unit (Personnel) SDO-Finance Unit (Budget & Accounting) SDO-Admin Unit (Cash) SDO-Finance Unit (Budget) SDO-Admin Unit (Personnel) SDO-Finance Division (Budget) RO-Admin Division (Personnel) 3-5 Days 3-5 Days 3-5 Days Every quarter after disbursement of Teaching overload pay Upon receipt of reports from RO Prepares the documentary requirements for teaching overload pay Checks and validates the submitted documents and prepares the payroll Processes the disbursement of teaching overload pay to teachers Shall prepare the budget utilization report for submission to RO Shall consolidate the budget utilization report for submission to CO Submission of Requirements PROCESS OF PAYMENT BUDGET UTILIZATION REPORTING A. Process Flow

72. Teaching Overload Pay Immediately after end of the month 3-4 Days 1-2 Days Submit the DTR to the Office of the School Head Important Note : Copy of the monthly DTR should be kept in the Office of the School Head to be used as attachment in the quarterly processing of teaching overload pay. Identifies Teachers with teaching overload based on parameters of DO 5, s. 2024: In excess of 6 hours of teaching load Maximum of 2 hours per day Should be either actual classroom teaching, class advising, remediation or enhancement classes. Prepares the list of teachers with teaching overload pay and other documentary requirements. Endorsement Memo addressed to the SDS through SDO-Personnel Unit List of Eligible Teachers with Teaching Overload. DTR of eligible teachers eSF7 Submit all documentary requirements to the SDO-Admin Unit (Personnel). Post the Certification/List of eligible teachers with TOP on the transparency board/s of schools. Important: Schools must ensure completeness and accuracy of documents before submission to SDO to avoid delays in the processing of payment. TEACHERS SCHOOL HEAD SCHOOL HEAD /NON-TEACHING PERSONNEL A. 1. Submission of Requirements

73. Teaching Overload Pay 3-5 days 3-5 days Receive documents from the Schools Check completeness of documentary requirements Endorsement Letter List of Eligible Teachers with Teaching Overload Pay DTR of Teachers eSF7 Validates accuracy of submitted documents Based on parameters for teaching overload Compute for the teaching overload pay Included in the teachers’ taxable Prepares Consolidated payroll of teachers with teaching overload pay including ORS and DV. Forwards the ORS, DV, consolidated payroll, and the complete supporting documents to the SDO-Finance Unit (Budget). Receives ORS, DV, and consolidated payroll for obligation (Budget) and for pre-audit (Accounting). Checks completeness of documentary requirements. Recompute accuracy of payroll. Processes the payroll and disburse thru LDDAP-ADA payments to teachers. SDO-Admin Unit (Personnel) SDO-Finance Unit (Budget & Accounting) and SDO-Admin Unit (Cash) A. 2. Processing of Payment

74. Teaching Overload Pay Every quarter after disbursement of Teaching overload pay Upon receipt of documents from SDO Prepares the budget utilization report for submission to the RO providing the following details: Total Teaching Overload Hours Estimated Amount to be paid Actual Teaching Overload Pay received by the teachers VSC granted in case of insufficient funds. The SDS shall approve the report for submission to the Regional Office through the R-Admin Division (Personnel) Consolidate the budget utilization reports submitted by the SDOs. Check completeness and accuracy of the report. Secure approval of the report from the RD. Submit to CO-OUHROD/BHROD SDO Finance Unit & SDO-Admin Unit (Personnel) RO-Finance Division & RO-Admin Division (Personnel) A. 3. Budget Utilization Reporting

75. B. Vacation Service Credits Parameters: The following are eligible for Vacation Service Credits (VSC) under DO 5, s. 2024, provided that these are performed outside the regular work hours of teachers, which is eight (8) hours per day: Home Visitations of Teachers Coaching & Mentoring duties of a Master Teacher Teachers designated to teaching- related assignments Eight (8) hours of services = 1.25 VSC Teachers are required to seek an authority from the School Head before rendering work beyond regular work hours. Teachers must submit an individual accomplishment report.

76. Vacation Service Credits TEACHERS SCHOOL HEAD BUDGET UTILIZATION REPORTING B . Process Flow Before The teacher shall submit an accomplished form requesting for authority to render work beyond regular work hours, specifying the following: Name and Position Date and Time Purpose Justification The SH upon submission of documents shall validate the request of the teachers based on the following: Necessity Urgency Workload of Teachers N/A After Teachers shall submit an Individual Accomplishment Report providing the following: Date Hours rendered Accomplishments/Outputs Upon submission of teachers the SH shall approve the Individual Accomplishment Report of Teachers. The SH shall submit the following documentary requirements: Approved Designation Order Authority to Render Work Beyond Regular Wok Hours Individual Accomplishment Report DTR Receives documents from school Check completeness of documents Validate accuracy of submitted docs Compute for the equivalent VSC Prepare a SO with list of teachers and the number oof earned VSC for approval of SDS Record the earned VSC in the employees Leave Card once SO is approved.

77. Sample Format

78. Monitoring DO 2 & 5 SCHOOL SDO-SGOD (Planning Unit) SDO-SGOD (Planning Unit) CO BHROD-SED Until the 4 th Friday from the opening of classes Accomplishes & submits to the SDO its eSF7 with verified class program and personal information Before submission, school personnel shall verify the accuracy of their: Personal Information Workload Starts on the 5 th week until the 12 th week from the opening of classes (8 weeks) Processes the disbursement of teaching overload pay to teachers Starts on the 13 th week from the opening of classes SDO consolidates eSF7 from schools and checks for completeness of school data SDO submits the Division Consolidator Report to the CO through the BHROD-SED Monitoring of Submission Regional Office RO monitors for complete submission of all SDOs. CO consolidates. Cleans, and analyze eSF7 data CO reports the results of analysis by end of Fiscal Year Accomplishment & Submission of eSF7 Consolidation of eSF7 Data Submission of Consolidated eSF7 Data Analysis of eSF7 Data Process Flow

79. Monitoring DO 2 & 5 Before the start of the SY Prepare the school program* for the new school year Maybe accomplished before the start of the SY until the 4 th Friday from the opening of classes Processes the disbursement of teaching overload pay to teachers On or before the 4 th Friday from the opening of classes Accomplish the eSF7 for the new SY Use the school program as basis for inputting the teaching load. Verify the accuracy of the following information in the accomplished eSF7: Personal Information Workload Once all information is verified the SH shall sign and facilitate the submission of eSF7. Submit to the SDO-SGOD-Planning Unit the accomplished eSF7 in following formats: Excel File Signed PDF Furnish the SDO-CID with a copy of the signed PDF *School Head and all school personnel may refer to existing DepEd issuances on learning areas and time allotments. School Head School Head with NTP All School Personnel School Head ACCOMPLISHMENT & SUBMISSION OF THE eSF7 (SCHOOL LEVEL)

80. Reminders

81. Reminders District or school-based (for large school) orientation shall be conducted to inform and update teaching and non-teaching personnel on DO 5, s. 2024. The orientation must be done prior to the start of classes. Propose date on the conduct of orientation please coordinate with the SDO-SGOD (HRD) for proper scheduling.

82. Organization of Classes

83. MATATAG-based Planning Parameters LEVEL/CLASS STANDARDS REMARKS Kindergarten 25 learners or maximum of 30 learners per session 1 teacher for 2 sessions Multigrade Classes (MG) Maximum of 25 learners consisting of 2 consecutive grade levels (Grades 1&2, Grades 3&4, and Grades 5&6) except Kindergarten 1 teacher per class consisting of 2 consecutive grade levels or 3 teachers for every MG school except Kindergarten SPED Non-Graded (Elem/JHS) Max of 15 learners per class 1 teacher per class Grades 1-2 30 learners per class, maximum of 35 learners 1 teacher per class Grade 3 30 learners per class, maximum of 35 learners 5 teachers for every 4 classes or 5:4 as specialization factor Grade 4-6 40 learners per class, maximum of 45 learners 5 teachers for every 4 classes or 5:4 as specialization factor Grade 7-10 40 learners per class, maximum of 45 learners 5 teachers for every 4 classes or 5:4 as specialization factor Grades 11-12 Maximum of 40 learners per class 9 teachers in every 6 classes (9:6) as specialization factor ALS 75 learners 1 teacher per 75 learners

84. Computation of teacher requirement The SDO-SGOD shall compute the teacher requirement using the MATATAG based planning parameters using the teacher requirement analysis (TRA) template.

85. K to 6 JHS SHS Excess: 18 schools Shortage: 20 schools Total Schools : 51 Excess: 19 schools Shortage: Total Schools : 19 Excess: 3 schools Shortage: 9 schools Total Schools : 14 Division Current TRA Summary Results

86. Preparation of Deployment Report The SDO-SGOD (Planning Officer) shall prepare the deployment reports by school based on the attached allocation by legislative district/by division using the SY 2023-2024 LIS/BEIS data and the latest inventory of plantilla positions, including the items created in FY 2023 for Kindergarten/Elementary and Senior High Schools.

87. Preparation of Deployment Report The prioritization in the deployment of items for Kindergarten/Elementary, SHS, and ALS shall be based on the following criteria: 1. Newly established/legislated/integrated schools without existing nationally funded teachers; 2. Schools with highest pupil/student teacher ratio; 3. Schools with acute shortage of teachers; 4. Schools in far-flung areas with teacher shortage; 5. Multi-grade schools with less than 3 teachers that covers Grades 1-6; 6.Community Learning Centers for ALS with teacher shortage; and 7. SPED with teacher shortage.