Definition and Differences between Monitoring and Evaluation, need of evaluation.pptx

project planning and management

1. Monitoring Monitoring is the systematic process of observing and recording the activities carried out in a project, to ensure that the activities are in line with the objectives . Evaluation The structured interpretation and giving of meaning to predicted or actual impacts of proposals or results.

2. DIFFERENCES Monitoring and Evaluation are the two management tools that help in keeping a control on the business activities as well as raising the level of performance.  Monitoring  refers to an organized process of overseeing and checking the activities undertaken in a project, to ascertain whether it is capable of achieving the planned results or not. Evaluation  is a scientific process that gauges the success of the project or program in meeting the objectives. The primary difference between monitoring and evaluation is that while monitoring is a continuous activity, performed at the functional level of management, evaluation is a periodic activity, performed at the business level. By monitoring is meant a routine process, that scrutinizes the activities and progress of the project and also finds out the deviations that occur while undertaking the project. As against, evaluation is a periodical activity that makes inferences about the relevance and effectiveness of the project or program. While monitoring is observational in nature, evaluation is judgmental.

3. Monitoring is an operational level activity, performed by the supervisors. On the other hand, evaluation is a business level activity performed by the managers . Monitoring is a short-term process, that is concerned with the collection of information regarding the success of the project. Conversely, evaluation is a long-term process, which not only records the information but also assesses the outcomes and impact of the project.

4. Need of Evaluation You learn how to optimize for success and discover the story behind the results . Evaluation paves the way to project improvements . Every voice counts . One size does not fit all . DIY evaluation is possible.

5. PRINCIPLES OF EVALUATION Seek to improve performance:   The t eam learns new methods from each evaluation which can contribute to the continual improvement of your practices. Contribute to organizational learning:  Creating a habit of feedback may foster constant learning and organizational growth. Share project participation:  Distributing the results of the project evaluation to stakeholders increases the level of participation from others outside your team, which communicates transparency and reliability .

6. Focus on results:  Practicing regular evaluations may help to direct your projects towards achievable results . Build relationships with stakeholders:  Involving stakeholders in each process of project evaluations can deepen their trust in you and your team's abilities . Use credible processes:  When conducting a project evaluation, it is important to use verifiable and reliable processes, practices and strategies . Conduct evaluations ethically:  Selecting and implementing a style of project evaluation requires careful attention to ethics for the sake of your employees and the sensitivity of the project. Evaluate continually:  Building an organizational habit of evaluation serves to equip and improve teams and project outcomes.