Documentation and maintenance of records ppt by zuhaib

zuhaib

1. DOCUMENTATION AND MAINTENANCE OF RECORDS ZUHAIB M.TECH FOOD TECHNOLOGY 15/PFT/003 BY

2. Documentation Documentation is a set of documents provided on paper, or online, or on  digital media , such as audio tape or CDs . An approved instruction either in paper or electronic form which guides about how an activity shall be executed . Examples are user guides, documentation in health care  , on-line help, thesis writing  . It is becoming less common to see paper (hard-copy) documentation. Documentation is distributed via websites, software products, and other on-line applications

3. Record keeping The  activity of organizing and storing all the documents, files, invoices, etc. relating to a company's or organization's  activities. A record is often considered as document. Records provide evidence that activities have been performed or results have been achieved. They always document the past.

4. Document Vs Record A document can be a procedure, specification, drawing, work instruction and the record is also a document with the difference that it provides evidence of compliance with established requirements and effectiveness of the operation of QMS

5. A Famous Proverb says: “ IF YOU HAVE NOT DOCUMENTED AN ACTIVITY, YOU HAVE NOT DONE IT”.

6. THANKU AND KEEP RECORD OF YOUR WORK