EMERGING ELEMETS AND IMPACTING MANAGEMENT.pptx

ELEMENTS IN MANAGEMENT

1. By: FARM 1 CHAPTER 4 EMERGING ELEMENTS IMPACTING ADMINISTRATIVE MANAGEMENT PRACTICES

2. Prayer Dear Lord and Father of all, thank you for today. Thank you for ways in which you provide for us all. For your protection and love we thank you. Help us to focus our hearts and minds now on what we are about to learn. Inspire us by your Holy spirit as we listen and write. Guide us by your eternal light as we discover more about the world around us. We ask all this in the name of Jesus Amen.

3. Workplace Trends Managing changes in the work place Reshaping the organizational chart The look of current organizations 1 2 3 4 TOPICS Developing change management skills Alternative Work Styles 5 6 3 4

4. A workplace or place of employment is a location where people perform tasks, jobs and projects for their employer. Types of workplaces vary across industries and can be inside a building or outdoors. Workplaces can be mobile, and some people may work in different locations on various days. The growth of technology has led to a new type of workplace, a virtual one, allowing people to work remotely Hybrid and remote work models Video conferencing over phone calls Virtual conferences and events Increased cyber security The move away from major cities and changes in real estate 2021 Workplace trend Workplace Trends 2018 Workplace trend Soundproof office pods Privacy pods Portable meetings pods Exposed ceiling pipes Brick walls

5. Organizational change is typically pursued because it’s believed the transition will enable a business to operate at a higher level—becoming more efficient, productive, innovative, and profitable. Managers and leaders must understand their role in managing change. Here’s a look at the different types of organizational change, along with some tips you can use to handle the change management process more effectively. Managing changes in the workplace

6. WHAT IS ORGANIZATIONAL CHANGE? ? Organizational change is the process by which a business alters key components of its strategy or operations. This may involve changes to company culture, essential technologies, organizational structure, or major initiatives and goals. Depending on the objectives you're trying to achieve, organizational change may be either continuous or intermittent.

7. 5 TIPS FOR MANAGING CHANGE IN THE WORKPLACE 1. Understand the Process of Change No two change initiatives are the same   All change processes have a set of starting conditions (Point A) and an endpoint (Point B).   Preparation: The change manager is focused on preparing both the organization and its employees. Implementation: The change manager is focused on executing changes in a way that is compatible with the company’s vision for the future. Follow-through: The change manager is focused on ensuring the change sticks and becomes embedded in the company’s culture and practices. 2. Understand the Forces of Change   To effectively manage change, managers must first grasp why it’s necessary. Without doing so, it can be difficult for you to craft a plan that addresses root concerns and pressing questions, such as: 3. Create a Plan Once the motive for change is understood, you need to create a plan. 4. Communicate When it comes to guiding your business and employees through a period of significant change, clear and focused communication is one of the most powerful tools in your arsenal. The first consists of your employees and team members. Despite realizing that change is necessary, employees are often afraid of big changes in the organization, preferring the dissatisfaction of the status quo to the risks of a new reality. The second audience includes key stakeholders within the company—other members of management, the C-suite, and board members. 5. Prepare for Roadblocks No matter how thoroughly you prepare for change, everything is not always going to go according to plan. You need to be ready for a number of potential outcomes.

8. WHAT IS CHANGE MANAGEMENT? ? Change management can be thought of as the process of managing employees and the organization through a transitional period. The process is often best approached using a combination of best practices, tools, and skills.  The goal of change management is simple: to reduce the impact of the distractions related to change such a shift in priorities or goals while keeping focused on the big picture.  Given that change is inadvertently chaotic, even if it’s a positive change; reducing the consequential friction is most commonly mitigated by utilizing a change management process catered toward the specific organization and its employees where the change is happening.  In other words, there are certainly some change management tips that can be universally applied, but the more tailored the process can be to a given organization increases its overall effectiveness as it takes in the nuances of that specific organization that comes with knowing its employees.  Developing Change Management Skills

9. Ways Can Develop Change Management Skills 1 3 2 4 Conduct a Self- Assessment Communicate Honestly Often Empathize Establish a Clear Vision Prepare for resistence 5

10. Reshaping the organizational chart Functional Top-Down Hierarchy A functional, top-down organizational chart reflects a traditional business structure. This structure shows the C-Suite at the top, followed by other senior management, middle managers, and so on. The structure is divided into traditional departments like IT, marketing, finance, human resources, and operations based on everyone's functional role in the organization.

11. In such an organizational structure, employees with similar skillsets and specialization are grouped together. However, they often suffer from lack of visibility and communication with other departments. Functional organizational chart Divisional Organizational Chart A divisional organizational chart reflects a company organized along a product line or specific geography. For example, in a car company the divisions may represent SUVs, sedans, and electric cars. Each division than has it own functional structure like IT and marketing. A company will use a divisional set up like this when one division is sufficiently independent from another, however this kind of structure can also add some accounting and other overhead. Divisional organizational chart Matrix Organizational Chart A matrix organizational chart reflects a company where employees are divided into teams by projects or product lead by a project or product manager, but also report to a functional manager. It shows a company that operates using cross-functional groups instead of vertical silos. A matrix organizational structure can help facilitate better, more open communication and create a flexible, dynamic work environment that can easily shift resources where they're needed, but it can also create confusion and frustration with dueling priorities and supervisors. Matrix organizational chart Flat Organizational Chart A flat organization structure will show few or no levels of management between executives and all other employees. This type of structure empowers self-management and greater decision making ability for every employee. It's most often employed by smaller businesses, but it's not unheard of it even at larger companies. i

12. Flat organizational chart Organizational Chart Uses An organizational chart has five principal uses: To Show Management Structure It shows the management structure of the organization at a glance. It can also show other organizational structures, such as relationships between companies with common or affiliated ownership. To Show Other Organizational Structure Other hierarchies, such as business ownership structures, can be shown using org charts. As a Planning Tool Org charts are used to visualize and plan company reorganizations. An Employee Reference It provides a reference for employees to help them understand their role in the organization, who they report to, and who reports to them. An Employee Directory Adding other information, such as headshots, telephone numbers and email addresses allows the org chart to also function as an employee directory. 1. Management Structure The org chart shows the individual roles and chain of command within the business structure. A well-managed company will function according to this framework, as well. The chart above shows the organizational structure of a video game company. This hypothetical company has four positions that report to the CEO. Office Manager Art Director Director of Technology Director of Operations At a glance you can see that the company is divided into four areas of responsibility. Administration Artwork Creation Programming Production An executive is responsible for each of these areas. An org chart is useful as a valuable management tool. It allows managers to effectively manage goals, develop strategy, and improve interaction between individuals or entire departments. If the org chart structure does not mirror the way the enterprise functions, it points to potential problems in operating the company. An organizational chart showing management structure Other Organizational Structures An organization chart can also be used to show other hierarchies, such as corporate entity structure. The chart below shows the corporate structure of a commercial real estate company. Each property is owned by a separate LLC, and all of the LLCs are owned by a holding company. The holding company has also organized a management LLC to oversee property operations. Organizational chart showing corporate entitities A Planning Tool You can also use an org chart for planning purposes. An example is to visualize alternative ways of organizing a work force. For example during a planning meeting, the executive committee has decided to move the Office Manager position. Rather than reporting to the Director of Operations/Producer, this job will now fall under the Director of Technology/Lead Programmer. Use an organizational chart as a plannint tool Quick tip: If you are moving a position in an org chart, simply click and grab the box you wish to move, placing it into the 1 2 3

13. Here are four types of organizational charts 1 3 2 4 Functional Top-Down Organizational Chart Flat Organizational Chart Divisional Structure Matrix

14.   Are, kinds of work that are different from the typical work day. Say for example the typical work day for you is 7AM-5PM. You might have go on maternity leave for a year, or medical leave and come back to work and realize that you can’t keep working those same hours, so you do an alternative working style. Alternative work styles Different Types of Alternative Work Part Time Employment Multi-Tasking Job Sharing Work Sharing Talent Pooling Contract Workers or Employees (1) Working From Home (2)

15. QUOTES OF THE DAY

16. Thank you!