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Election Training

1. ENCORE (Enabling Communication in Realtime Environment) encore.eci.gov.in

2. ENCORE Login process Officer Registration: Valid mobile number and email id of officers are required. ECI will register CEOs CEO then register all DEOs DEO then register all ROs Officers will get the Registration link on email and OTP on mobile number to set the password encore.eci.gov.in Election Commission of India

3. ENCORE Candidate Scrutiny & Finalization Process of marking nomination as Accepted / Rejected / Withdrawn Finalization of Form 7A. Affidavit Portal This allows citizens to view the complete list of Candidate Nominations who have applied for the elections and their affidavits Election Counting Application is being used to capture data entry round wise for counting and result dissemination Candidate Nomination Digitization of nomination form to create database of candidate that used in various election process Election Permission Permission module allows the candidates, political parties or any representatives of the candidate to apply for the permission. Voter Turnout Poll day activity performed by RO’s to provide 2 hourly report of estimated voter turnout in different slots. Index Card This enables RO’s to fill the Index card online after counting that contains each detail of elections since election declaration to results. Expenditure Monitoring The Online application of expenditure provides for capturing of expense by candidate over public meetings, posters, banners, vehicle, and ceiling for candidate expenditure.

4. Nomination Online Nomination Here the candidate will generate his profile, fill all required information and submit nomination from Suvidha portal. Offline Nomination Here all the nomination received in RO office physically need to be digitized in ENCORE portal.

5. Introduction A facility that has been provided to the candidates for making online data entry of their personal details in nomination forms and affidavit (Form-26) through ECI Suvidha portal i.e. from “suvidha.eci.gov.in” . Online scheduling of meeting for document submission. encore.eci.gov.in Generation of e-Affidavit. Election Commission of India Features of Online Nomination:   Data validation & alert to avoid mistakes. Online security deposit facility

6. Candidate need to provide all the personal and legal information required for nomination form. Choose slot for documents physical verification and payment. RO Confirms the schedule, verify all the physical required documents and fill part IV to generate the receipt. Candidate Returning Officer Online Nomination 6

7. Steps of Online Nomination Apply Online Nomination From the multiple available options candidate need to click on apply online nomination. 1 2 3 1 Create Candidate Profile Candidate will register in Suvidha Portal with OTP verification and complete basic profile details. Fill Election Details Candidate need to choose the election for which he is applying the nomination. Part III Declaration related to his state, party, identity etc. 5 6 4 Fill Part I / II Here candidate complete his profile details. Part I will be filled by recognized party candidate and Party II by non recognized party candidate. If applying from both party than he will fill Part I & Part II both. Part III A Here Candidate provide details of the all the court cases on him.

8. Steps of Online Nomination Submit the Form After verification of all the filled data candidate need to submit the form. 1 8 9 7 Upload e-affidavit Candidate need to fill his e-affidavit where he declare various information about him. Multiple Nomination In case the candidate is willing to apply multiple nomination than he can use same data to file nomination from same party or other party also. Security Deposit Candidate can submit the payment in multiple way like online transaction/cash/ challan 11 12 10 Select Schedule for Physical Verification Candidate can choose three preferable dates for the physical verification of the documents out of which RO will accept one. Finalization of Nomination Once payment is submitted candidate will finalize his nomination and take print of all receipts and documents for the physical verification.

9. Process for Returning Officer An overview for the Returning officer to accept and process the online nomination form. Login to ENCORE Confirm the Schedule Scan the Physical Form Verify the Physical form & Payment Fill Part IV and generate receipt Sign the receipt & hand over to candidate

10. Steps of filling e-affidavit 1 4 7 1 Initials details of Candidate 5 8 2 6 9 3 Details of movable assets Details of the profession of the candidate Candidate Statutory details like PAN etc… Details of immovable assets Details of the education qualification Details of court cases Details of liabilities Preview & Finalize the e-affidavit

11. Offline Nomination All those nomination that are received in offline mode at RO office that will be digitized on the same day. There are various steps that need to be followed by the returning officer. They are as follow: 1 2 3 4 Candidate Details : The returning officer will fill all the required details to register the profile and generate the receipt. Upload Affidavit : For all the received the returning officer needs to upload the affidavit for every nomination. Even in Case of multiple nomination. Multiple Nomination : In case of multiple nomination returning officer should not create candidate profile separately. Just create multiple nomination and upload affidavit. Counter Affidavit : In case if the candidate is providing the counter affidavit against nomination than the RO need to upload it separately against his nomination.

12. As per the schedule the returning officer will perform various activity in ENCORE step by step to finalize the list of candidates and generate the form 7A Process of Scrutiny & Finalization of Candidate List Scrutiny RO will mark all the nomination as Accepted / Rejected in this process. 1 2 3 4 5 Marking Validly After last date of withdrawal RO will mark one nomination of each candidate as valid to prepare a final list of candidate. Symbol Allotment Once withdrawal date over than the returning officer needs to allot the symbol to al the unrecognized party and independent candidate Sequencing of Candidate list RO needs rearrange the list of candidate as per 7A Finalization of Candidate list With an OTP verification returning officer will finalize the candidate list and generate the 7A

13. Permission Management encore.eci.gov.in

14. Introduction Permission module allows the candidates, political parties or any representatives of the candidate to apply online for the permission for meetings, rallies, temporary offices, and others through SUVIDHA Portal. Quick response in case of multiple approving authority. encore.eci.gov.in Election Commission of India Features of Online Permission:   Easily digitization of physical form. Assignment of Nodal in Master Data for similar type of permission. Creation of multiple agent to process the physical permission request.

15. 4 Applicant Permission Application CEO Authority Type Required Document Approving Authority Nodal at CEO Level DEO Accept / Reject Accept / Reject Accept / Reject RO CEO Nodal Nodal Authority Police Station Location Added to master data by CEO Updated to master data by RO Permission Module in AC Election Authority Nodal Updated to master data by DEO

16. Affidavit Portal affidavit.eci.gov.in

17. Scrutiny status affidavit.eci.gov.in Contesting candidates list as per FORM 7A Election Commission of India Features of Affidavit Portal:   Displays complete candidate profile Affidavits and Counter affidavits Introduction A facility that has been provided to all the citizens to view the details of the candidate. Here citizen can view details of all accepted, rejected, withdrawn and contesting contestant details. The affidavit provided by the candidate is also available in attachment in the public domain.

18. Candidate affidavit Management Here, list of all candidates will come with party name, status, state and constituency. By clicking on “View more” button, candidate details page will open. Candidate can be filtered by election type, state and constituency. Candidates can also searched by name. Tabs with total counts of all nominations, accepted, rejected, withdrawn and contesting candidates is also there.

19. Voter Turnout encore.eci.gov.in

20. Introduction This simple and time-bound mechanism provides real-time dissemination of Voter Turnout trends to Election officers and Citizens directly through ECI Voter Turnout App. The turnout is auto-compiled as and when the Returning Officers enter the data. End of Poll Turnout (male, female & other) PS wise Voter turnout encore.eci.gov.in Voter Turnout App Election Commission of India Features of Voter Turnout:   Two hourly estimated voter turnout

21. Cycle followed for data entry Slot gets open for half an hour as per allotted time. Returning officer needs to login ENCORE At dashboard update the estimated voter turnout in two different boxes with surety to provide same entry. Update the same turnout percentage as final confirmation in the pop-up and update. Slots get close as per the allotted time and provided estimated percentage get disseminated on voter turnout app for citizens.

22. Poll Day Activity 11:00 AM - 11:30 AM All the process remain same as 09:00 AM to 09:30 AM slot. 09:00 AM - 09:30 AM Returning officer can start updation of estimated turnout from 09:00 AM. RO can update data as many time as he wish till 09:30 AM. Slot get closed and data gets published automatically at 09:30 AM as the final data. 7 1 2 6 5 3 4 Poll Start 01:00 PM - 01:30 PM All the process remain same as 11:00 AM to 11:30 AM slot. 03:00 PM - 03:30 PM All the process remain same as 01:00 PM to 01:30 PM slot. 05:00 PM - 05:30 PM All the process remain same as 03:00 PM to 03:30 PM slot. Close of Poll RO can fill the close of poll data from 07:00 PM to 12:00 AM on poll day. Updation for close of poll will end in mid night on poll day. End of Poll Returning officer needs to fill all the detailed data of voter turnout by the end of P + 1 Day. After that update will not be allowed. Voter Turnout Intervals

23. 09:00 AM 09:30 AM 11:00 AM 11:30 AM 01:00 PM 01:30 PM 03:00 PM 03:30 PM 05:00 PM 05:30 PM 07:00 PM (Close of Poll) 12:00 AM (Close of Poll) Returning Officer Turnout Entry Start Timings ENCORE Voter Turnout Dashboard DataBox 1 Verify Data in POP - UP Data Box 2 Press Update Button Press Update Button CEO Data Entry Start Missed On Time CEO will enable update button for RO to update missed round Turnout Entry End Timings Data Automatically gets Published on Voter Turnout App Poll Day Activity Process Flow

24. End of Poll Process Flow Returning Officer ENCORE RO Login Enter PS wise Data DEO ENCORE DEO Login Verify All PS wise Data Finalize PS Data Data Mismatch Send to RO for Update Finalize the Data Data Correct ENCORE CEO Login CEO Verify Data Publish Voter Turnout Data Correct Data Mismatch Send to RO for Update Start RO Responsibilities DEO Responsibilities CEO Responsibilities

25. Counting Module encore.eci.gov.in

26. Introduction The ENCORE counting application is an end-to-end application for returning officers to digitize the votes polled, tabulate the data each round-wise and then take out various statutory reports of counting. Round wise result dissemination to public portals encore.eci.gov.in Separate entry of postal votes. Election Commission of India Features of Counting Module:   Table wise entry of EVM Votes Multiple user to make table wise entry

27. Pre-Counting Process Enter the number of Rounds Scheduled for AC Enter number of Polling stations and Counting tables in AC. Enter details of RO- Computer Assistant. Activate account and set password and PIN. Returning officer need to assign tables to all the RO-Computer assistants and himself. Round Set up Account set up Table Assignment

28. Counting Day Process Table wise EVM Votes entry 01 02 03 04 Enter the Table wise EVM Votes. Print ‘Table wise Recording of Votes’ (TRV). Validate TRV and Submit. Repeat Step 1 to 3 till completion of Round. Round Declaration Validate RDF (Round Declaration Form) after completion of each round. Publish Round Result after data verification. Round wise Trends will be available on Results portal. Results Declaration Verify Data from physical records, and Finalise. Enter the Winner Name and declare the Result. Download 21E & 21C and upload signed copy in encore (New suvidha). Postal Ballot Votes entry Enter Postal ballot votes including ETPBS Postal Ballots votes can be edited any time during counting before finalisation Enter Rejected Votes.

29. Index Card Module encore.eci.gov.in

30. Data Rectification facility encore.eci.gov.in Correction similar to physical index card. Election Commission of India Features of Index Card:   Verified Data Multiple reports Introduction A facility that has been provided to the Returning Officer to fill the Index card online after counting. It contains each and every detail of elections from the schedule of elections to the declaration of results.

31. Index Card Module The data entered online by the Returning officers for their constituency is verified by Chief Electoral Officer and then by the Statistical Division of ECI. The system is designed in such a way that it provides a great help to the verifying officers by showing the exceptions where the data is not entered correctly. This module helps the Election Commission to generate different statistical reports that are then published on the ECI website for Public view and analysis.

32. Index Card Module Wrongly finalised data: If RO has wrongly finalised the data and need to do more corrections, then a request need to be raised to Statistical division of ECI for definalise. Data entered online is not matched with physical Index card copy: ROs must ensure the data entered online should exactly match the hard copy of Index card before finalising the data. Delay in entries: ROs should ensure to make the entries on time as per the directions

33. RO / ARO Checklist for Nomination Demographic details of the candidate should be correct and verified in English, Hindi and vernacular. CA marking must be done carefully with relevant documents. Upload of affidavit should not have PAN / Aadhaar of the candidate.

34. RO / ARO Checklist for Scrutiny and finalization of candidate list All the nomination should be marked as accepted / rejected. Mark only one nomination of each candidate as valid while preparing form 7A. RO should ensure the sequence and details of the candidate in encore is similar to the physical form 7A.

35. RO / ARO Checklist for Voter Turnout Electors data should be finalized at RO level. No round should be missed for the estimated poll turnout entry. The end of poll percentage should not be less than close of poll percentage. End of poll percentage should be finalized on P+1 day.

36. RO / ARO Checklist for Counting Pre-counting process should be completed a day before counting. RO Computer assistant should verify the credentials. Keep entry for such part as blank where no votes retrieved from EVM. In case of editing of table entry of any previous round, all the round should be re-declared lying after the edited round.