English Computers in the Office -Information System

Computers in the Office
-Information System

1. Unit 8 Computers in the Office -Information System

2. Visions of Tomorrow What do you think the computer at work look in the future?

3. Vocabulary Doodle Brokerage houses Carpal tunnel syndrome Star Trek

4. Safety first: Radiation Screen are available since many years. They place an emissions barriers between you and the front of your display. Protects from sideways emissions as well. Many offices have made these screens available for their employees.

5. 2 . Paperless Office It is a dream of many workplace. We already receive emails instead of mails. Half of the battle is won here. The other half can be solved by OCR (Optical Character Recognition): scans the text and document image processing program accomplish automatically Optical character recognition or optical character reader (OCR) is the electronic or mechanical conversion of images of typed, handwritten or printed text into machine-encoded text, whether from a scanned document, a photo of a document, a scene-photo (for ... This technique works best with typewritten text

6. 3. Pen-Based Computing Pen computing refers to any computer user-interface using a pen or stylus and tablet, over input devices such as a keyboard or a mouse .

7. 4. Multimedia How to enhance multimedia? Many packages and softwares are available like: Multimedia Software (Audio-Video) Media player, Winamp. QuickTime, VLC, Multimedia is a broad term for combining multiple media formats. Whenever text, audio, still images, animation, video and interactivity are combined together, the result is multimedia . Slides, for example , are multimedia as they combine text and images, and sometimes video and other types.

8. 5. Small Footprint In information technology, a footprint is the amount of space a particular unit of hardware or software occupies. Marketing brochures frequently state that a new hardware control unit or desktop display has a " smaller footprint ," meaning that it occupies less space in the closet or on your desk. FAX Capability

9. 6. Voice Recognition Software Voice or speaker recognition is the ability of a machine or program to receive and interpret dictation or to understand and carry out spoken commands. ... Voice recognition systems enable consumers to interact with technology simply by speaking to it, enabling hands-free requests, reminders and other simple tasks. Speech recognition software works by breaking down the audio of a speech recording into individual sounds, analyzing each sound, using algorithms to find the most probable word fit in that language, and transcribing those sounds into text.

10. Voice recognition can provide an alternative to typing on a keyboard. At its simplest, it provides a fast method of writing on a computer, tablet or smartphone. The user talks into an external microphone, headset or built-in microphone and their words appear as text on the screen.

11. 7. Large Display Screens Larger Screens like 49 inches have been introduced in the market. Competition is between popular companies. It’s hard to predict how large they can become in future. Perfect Color for Reducing Eye strain

12. 8. Traditional Keyboard Taken as a disaster One of the bigger problems: Carpal Tunnel Syndrome and other repetitive injuries. Wrist rest are available to reduce the problem New designs of keyboard are also being introduced

13. 9. Enterprise Network An enterprise network consists of physical and virtual networks and protocols that serve the dual purpose of connecting all users and systems on a local area network (LAN) to applications in the data center and cloud as well as facilitating access to network data and analytics.

14. A corporate network is a group of computers, connected together in a building or in a particular area, which are all owned by the same company or institutions.

15. A computer information system is a system composed of people and computers that processes or interprets information . ... The term is also sometimes used to simply refer to a computer system with software installed. Information system , an integrated set of components for collecting, storing, and processing data and for providing information , knowledge, and digital products. Business firms and other organizations rely on information systems to carry out and manage their operations, interact with their customers and suppliers, and compete in the marketplace. Information systems are used to run interorganizational supply chains and electronic markets. For instance, corporations use information systems to process financial accounts, to manage their human resources, and to reach their potential customers with online promotions.

16. Six Components of Information System Hardware Software Data Networking Communication People Process

17. Put simply, information systems are sets of technological methods and techniques used to store, organize, manage, and retrieve information digitally. They take on many forms such as computers, mobile devices, tablets, and software programs. In technology, information systems are mainly used as a platform for information gathering and processing. They can be hardware or software and use computer systems to perform tasks like data storage or data analysis. The basic processes of an information system include input and output processes, coordination processes, and decision-making processes.

18. 1. Hardware: Information systems hardware is the part of an information system you can touch – the physical components of the technology. Computers, keyboards, disk drives, iPads, and flash drives are all examples of information systems hardware.

19. Software: Software is a set of instructions that tells the hardware what to do. Software is not tangible – it cannot be touched. When programmers create software programs, what they are really doing is simply typing out lists of instructions that tell the hardware what to do. There are several categories of software, with the two main categories being operating-system software, which makes the hardware usable, and application software, which does something useful. Examples of operating systems include Microsoft Windows on a personal computer and Google’s Android on a mobile phone. Examples of application software are Microsoft Excel and Angry Birds.

20. 3. Data: The third component is data. You can think of data as a collection of facts. For example, your street address, the city you live in, and your phone number are all pieces of data. Like software, data is also intangible. By themselves, pieces of data are not really very useful. But aggregated, indexed, and organized together into a database, data can become a powerful tool for businesses. Organizations collect all kinds of data and use it to make decisions. These decisions can then be analyzed as to their effectiveness and the organization can be improved.

21. A database: an organized collection of structured information, or data, typically stored electronically in a computer system

22. 4. Networking Communications/Telecommunications: Besides the components of hardware, software, and data, which have long been considered the core technology of information systems, it has been suggested that one other component should be added: communication. An information system can exist without the ability to communicate – the first personal computers were stand-alone machines that did not access the Internet. However, in today’s hyper-connected world, it is an extremely rare computer that does not connect to another device or to a network. Technically, the networking communication component is made up of hardware and software, but it is such a core feature of today’s information systems that it has become its own category.

23. 5. People: When thinking about information systems, it is easy to get focused on the technology components and forget that we must look beyond these tools to fully understand how they integrate into an organization. A focus on the people involved in information systems is the next step. From the front-line help-desk workers, to systems analysts, to programmers, all the way up to the chief information officer (CIO), the people involved with information systems are an essential element that must not be overlooked.

24. 6. PROCESS The last component of information systems is process. A process is a series of steps undertaken to achieve a desired outcome or goal. Information systems are becoming more and more integrated with organizational processes, bringing more productivity and better control to those processes. But simply automating activities using technology is not enough – businesses looking to effectively utilize information systems do more. Using technology to manage and improve processes, both within a company and externally with suppliers and customers, is the ultimate goal.

25. Grammar: Passive Voice The passive voice is used when we focus on the object of the sentence. For example: That song is sung by my mom. Active: My mom sang a sung. *It makes for a murky, roundabout sentence; you can be more straightforward with active voice .

26. Active Voice and Passive Voice Harry ate six shrimp at dinner. At dinner, six shrimp were eaten by Harry. Beautiful giraffes roam the savannah. The savannah is roamed by beautiful giraffes. Sue changed the flat tire. The flat tire was changed by Sue. We are going to watch a movie tonight. A movie is going to be watched by us tonight.