Five principles for staying organized and managing time

A presentation i put together for one of our teams that wanted a general overview about how to better manage their time.
I'll be putting more resources on my website - http://parisalaw.com

1. FIVE PRINCIPLES FOR STAYING ORGANIZED AND MANAGING YOUR TIME

2. ME. INTJ MBTI Personality Aquarius Idea Generator/ Team Inspirer Positive Change Agent

3. ME. INTJ MBTI Personality Aquarius Idea Generator/ Team Inspirer Positive Change Agent Former Master Procrastinator which is why started researching tools and techniques to get better

4. 1. HAVE A SYSTEM 2. ALIGN & PRIORITIZE 3. KNOW YOUR DISTRACTIONS 4. CONTROL YOUR ENERGY 5. KEEP MANAGER & TEAM INFORMED

5. 1. HAVE A SYSTEM

6. Time Management Systems

7. Getting things Done (GTD) One Inbox 43 Folders Quick Decision Making Project = More than 2 minutes Check out 43folders.com

8. What GTD looks like “Stuff” goes in one inbox

9. What GTD looks like “Stuff” goes in one inbox IS IT ACTIONABLE? YES or NO

10. What GTD looks like IS IT ACTIONABLE? YES or NO CAN I DO IT IN 2 MINUTES? WHAT IS THE NEXT ACTION? YES DO IT NO PLAN IN CALENDAR OR TASK LIST

11. What GTD looks like IS IT ACTIONABLE? YES or NO TRASH OR FILE FOLDER

12. FRANKLIN COVEY SYSTEM

13. Franklin Covey System Prioritize Tasks Appointments Take Notes

14. POMODORO TECHNIQUE

15. Pomodoro Technique Materials Required -Task Inventory List -To-do list -Pencil/Pen -Timer focused Time no interruption one task at a time take a REAL break longer break every 4 Pomodoros

16. Pomodoro worksheets 1. INVENTORY LIST 2. PRIORITIZE ON TO DO LIST 3. Set timer http:// e.ggtimer.com/pomodoro a nd GO

17. REMEMBER

18. MS OUTLOOK CAN HELP YOU

19. Reflection In your notebook, write one technique that you want to try next week.

20. 2. ALIGN AND PRIORITIZE

21. What criteria do we use to allocate our time? How do we decide what our priorities are?

22. Move big rock first

23. URGENT VS IMPORTANT

24. URGENT VS IMPORTANT 1

25. URGENT VS IMPORTANT 1 2 3 4

26. URGENT VS IMPORTANT 1 2 3 4

27. HOW DO YOU KNOW IF SOMETHING IS IMPORTANT?

28. HOW DO YOU KNOW IF SOMETHING IS IMPORTANT? What will happen if I don’t finish? Does it match my performance goals?

29. And something I also struggle with.

30. 1. HAVE A SYSTEM 2. ALIGN & PRIORITIZE 3. KNOW YOUR DISTRACTIONS 4. CONTROL YOUR ENERGY 5. KEEP MANAGER & TEAM INFORMED

31. 3. KNOW YOUR DISTRACTIONS

32. Exercise Each person write one “time wasters” that YOU do. Take a picture of the list and send to me on wechat

33. BE AWARE Coffee breaks Bathroom Long Lunch Taobao.com Wechat Weibo ….and more

34. 4. CONTROL YOUR ENERGY

35. QUICK FACTS 70% ARE DIS ENGAGED OR ACTIVELY DIS ENGAGED 59% 69% WAKE UP FEELING TIRED HAVE TROUBLE FOCUSING

36. HIGH LEVEL – NEGATIVE ENERGY -IMPATIENT -IRRATABLE FRUSTRATED -DEFENSIVE FEARFUL

37. LOW LEVEL – NEGATIVE ENERGY 累死了 -FEEL EMPTY -DEPRESSED -SAD

38. LOW LEVEL – POSITIVE ENERGY 轻松 RELIEVED PEACEFUL

39. HIGH LEVEL – POSITIVE ENERGY CALM CONFIDENT CHALLENGED ENGAGED

40. Think Which zone are you in right now?

41. Think What time of day are you usually in Performance zone?

42. 5. Keep Manager Informed

43. 5. Keep Manager Informed Have a regular check-in Prepare your updates B4 you get there Speak early if you have competing priorities

44. 1. HAVE A SYSTEM 2. ALIGN & PRIORITIZE 3. KNOW YOUR DISTRACTIONS 4. CONTROL YOUR ENERGY 5. KEEP MANAGER & TEAM INFORMED

45. 1. HAVE A SYSTEM 2. ALIGN & PRIORITIZE 3. KNOW YOUR DISTRACTIONS 4. CONTROL YOUR ENERGY 5. KEEP MANAGER & TEAM INFORMED ?

46. Thanks http://www.twitter.com/parislaw http://weibo.com/imparislaw http://parisalaw.com