Food and Beverage Cost Control
AkmalHafiz2
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26 slides
Jun 09, 2014
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About This Presentation
No description available for this slideshow.
Slide Content
CHAPTER 1
COST AND SALES CONCEPTS
DHM
FOOD AND BEVERAGE COST CONTROL
COST AND SALES CONCEPTS
DHM
FOOD AND BEVERAGE COST CONTROL
INTRODUCTION
2
•Successfulrestaurantpersonnel,includingchefs,restaurantmanagers,
foodandbeveragecontrollers,diningroommanagers,andstewardshave
theabilitytokeepcostsatpredeterminedlevels.Theyunderstandthat
successfuloperationsrequirethatcostsbecarefullyestablishedand
monitoredsothatprofitwillresult.
•Food,beverage,andlaborcostsgenerallyrepresentbetween60%and
70%ofthetotalcostsofarestaurantoperation.Ifthesecostsarenot
carefullyestablishedandmonitored,theycangraduallyincreaseuntil
profitiseliminatedandlossesaresustained.
2
•Successfulrestaurantpersonnel,includingchefs,restaurantmanagers,
foodandbeveragecontrollers,diningroommanagers,andstewardshave
theabilitytokeepcostsatpredeterminedlevels.Theyunderstandthat
successfuloperationsrequirethatcostsbecarefullyestablishedand
monitoredsothatprofitwillresult.
•Food,beverage,andlaborcostsgenerallyrepresentbetween60%and
70%ofthetotalcostsofarestaurantoperation.Ifthesecostsarenot
carefullyestablishedandmonitored,theycangraduallyincreaseuntil
profitiseliminatedandlossesaresustained.
Learning Objectives
3
1.Definethetermscostandsales.
2.Defineandprovideanexampleofthefollowingtypesofcosts:fixed,
directlyvariable,semivariable,controllable,noncontrollable,unit,
total,prime,historical,andplanned.
3.Provideseveralexamplesillustratingmonetaryandnonmonetarysales
concepts.
4.Describethesignificanceofcost-to-salesrelationshipsandidentify
severalcost-to-salesratiosimportantinfoodandbeverage
management.
5.Identifytheformulasusedtocomputecostpercentandsalesprice.
6. Describe factors that cause industry wide variations in cost
percentages.
7. Explain the value of comparing current cost -to -sales ratios with
those for previous periods.
3
1.Definethetermscostandsales.
2.Defineandprovideanexampleofthefollowingtypesofcosts:fixed,
directlyvariable,semivariable,controllable,noncontrollable,unit,
total,prime,historical,andplanned.
3.Provideseveralexamplesillustratingmonetaryandnonmonetarysales
concepts.
4.Describethesignificanceofcost-to-salesrelationshipsandidentify
severalcost-to-salesratiosimportantinfoodandbeverage
management.
5.Identifytheformulasusedtocomputecostpercentandsalesprice.
6. Describe factors that cause industry wide variations in cost
percentages.
7. Explain the value of comparing current cost -to -sales ratios with
those for previous periods.
Cost Concepts
4
•Accountantsdefine a cost as a reduction in the value of an
asset for the purpose of securing benefit or gains.
•In F&B Business cost is defined as the expense to a hotel or
restaurant of goods or service when the goods are consumed
or the service rendered.
•Food and beverage are “Consumed” when they are used,
wastefully or otherwise, and are no longer available for the
purpose which they were acquired.(Units: weight, volume or
total value)
•The cost of labor is incurred when people are on duty, whether
or not they are working and whether they are paid at the end
of the shift or at some later date. (Hourly or weekly or
monthly)
4
•Accountantsdefine a cost as a reduction in the value of an
asset for the purpose of securing benefit or gains.
•In F&B Business cost is defined as the expense to a hotel or
restaurant of goods or service when the goods are consumed
or the service rendered.
•Food and beverage are “Consumed” when they are used,
wastefully or otherwise, and are no longer available for the
purpose which they were acquired.(Units: weight, volume or
total value)
•The cost of labor is incurred when people are on duty, whether
or not they are working and whether they are paid at the end
of the shift or at some later date. (Hourly or weekly or
monthly)
Cost Concept
5
•Fixed Cost (FC) and Variable Cost (VC) are used to
distinguished between those cost that have no direct
relationship to business and those that do.
•Fixed Costare those that are normally unaffected by changes
in sales volume. Such as = real estate taxes, insurance
premiums, depreciation, repairs and maintenance, rent or
occupancy cost, most utility cost, advertisement, professional
services.
The term fixed should never taken to mean static or unchanging
but merely to indicate that any changes that may occur in such
cost are related only indirectly or distantly to changes in
business volume.
5
•Fixed Cost (FC) and Variable Cost (VC) are used to
distinguished between those cost that have no direct
relationship to business and those that do.
•Fixed Costare those that are normally unaffected by changes
in sales volume. Such as = real estate taxes, insurance
premiums, depreciation, repairs and maintenance, rent or
occupancy cost, most utility cost, advertisement, professional
services.
The term fixed should never taken to mean static or unchanging
but merely to indicate that any changes that may occur in such
cost are related only indirectly or distantly to changes in
business volume.
Cost Concept
6
•Variable Costare those that are clearly related to business
volume. As business volume increase, variable cost will increase
and vice versa.
•Food & Beverage cost are considered directly variable cost.
Direct Variable Costare those that are directly linked to
volume of business increase and decrease of volume
correspondingly.
•Payroll Costincludes salaries and wages and employee
benefits and often referred as Labor Cost.
Because labor cost consist of fixed and variable element it is
known as semi-variable cost, meaning a portion should change
in short-term and the other portion remains unchanged.
6
•Variable Costare those that are clearly related to business
volume. As business volume increase, variable cost will increase
and vice versa.
•Food & Beverage cost are considered directly variable cost.
Direct Variable Costare those that are directly linked to
volume of business increase and decrease of volume
correspondingly.
•Payroll Costincludes salaries and wages and employee
benefits and often referred as Labor Cost.
Because labor cost consist of fixed and variable element it is
known as semi-variable cost, meaning a portion should change
in short-term and the other portion remains unchanged.
Cost Concept
7
CONTROLLABLE AND NON -CONTROLLABLE COST
•Controllable cost are those that can be change in the
short term such as Direct Variable Cost, Wages,
Advertising & Promotion , Utilities, Repairs &
Maintenanceand Administration and General
Expenses.
•Non-Controllable costare those that cannot normally be
changed in short-term such as fixed cost like Rent, Interest
on a mortgage, Real estate taxes, License feeand
Depreciation.
7
CONTROLLABLE AND NON -CONTROLLABLE COST
•Controllable cost are those that can be change in the
short term such as Direct Variable Cost, Wages,
Advertising & Promotion , Utilities, Repairs &
Maintenanceand Administration and General
Expenses.
•Non-Controllable costare those that cannot normally be
changed in short-term such as fixed cost like Rent, Interest
on a mortgage, Real estate taxes, License feeand
Depreciation.
Cost Concept
8
•Unit Costmay be food & beverage portion as in the cost of
one item or hourly unit of work. In F&B business unit cost
are commonly in average unit costrather then actual
unit cost.
•Total Costare the total of food & beverage portions served
in one period such as a week or a month or total cost of
labor for one period.
8
•Unit Costmay be food & beverage portion as in the cost of
one item or hourly unit of work. In F&B business unit cost
are commonly in average unit costrather then actual
unit cost.
•Total Costare the total of food & beverage portions served
in one period such as a week or a month or total cost of
labor for one period.
Cost Concept
9
•Prime Cost is a term used in the Hotel Industry refer to the cost
of materials and labor. (Food, Beverage and Payroll)
•Historical and Planned Costs
•Historical costare all cost are historical -that is, that they can
be found in business records, book of account, financial
statements, invoices, employees’ time card and other similar
records. It is used for establishing unit cost, determining menu
prices and comparing present with past labor cost.
•It will be used for planning and determining the future to develop
planned costs-projections of what cost will be or should be for
a future period. It is often called as Budgeting.
9
•Prime Cost is a term used in the Hotel Industry refer to the cost
of materials and labor. (Food, Beverage and Payroll)
•Historical and Planned Costs
•Historical costare all cost are historical -that is, that they can
be found in business records, book of account, financial
statements, invoices, employees’ time card and other similar
records. It is used for establishing unit cost, determining menu
prices and comparing present with past labor cost.
•It will be used for planning and determining the future to develop
planned costs-projections of what cost will be or should be for
a future period. It is often called as Budgeting.
Industry-wide Variations in Cost
10
Cost percentage vary considerably from one foodservice operation to
other. This is due to many possible reasons.
Basically there are two types of foodservice operation.
•Those that operate at low profit marginand depends on relatively
high business volume .
•Those that operate at relatively high profit marginthus does not
require high business volume .
10
Cost percentage vary considerably from one foodservice operation to
other. This is due to many possible reasons.
Basically there are two types of foodservice operation.
•Those that operate at low profit marginand depends on relatively
high business volume .
•Those that operate at relatively high profit marginthus does not
require high business volume .
Sales Concept
11
Sales Defined
In general, the term sales is defined as revenue resulting
from the exchange for a products (Food & Beverage) and
service (Waiter) for value($$).
The sales conceptin F&B operation usually can be express
as: monetaryand non-monetary.
11
Sales Defined
In general, the term sales is defined as revenue resulting
from the exchange for a products (Food & Beverage) and
service (Waiter) for value($$).
The sales conceptin F&B operation usually can be express
as: monetaryand non-monetary.
Monetary Terms
12
•Total Salesis a term that refers to the total volume of
expressed in dollar term for instant any given period , such as a
week, a month or a year.
By Category. Total dollar volume of sales by category are
total food sales or total beverage sales. Or total steak sales or
seafood sales.
By Server. This is total dollar volume of sales for which a
given server has been responsible in a given period. This is to
help the management to make judgment on employees
performance.
By Seat. Usually for a year period. Total Dollar sales divided
by the number of seats in the restaurant.
12
•Total Salesis a term that refers to the total volume of
expressed in dollar term for instant any given period , such as a
week, a month or a year.
By Category. Total dollar volume of sales by category are
total food sales or total beverage sales. Or total steak sales or
seafood sales.
By Server. This is total dollar volume of sales for which a
given server has been responsible in a given period. This is to
help the management to make judgment on employees
performance.
By Seat. Usually for a year period. Total Dollar sales divided
by the number of seats in the restaurant.
Monetary Terms
13
•Sales Pricerefers to the amount charged each customer
purchasing one unit of a particular item. It can be a single meal or
entire meal.
•Average Salein business is determine by adding individual sales
to determine a total and then dividing that total by the number of
individual sales. Two types of commonly calculated averages are:
average sale per customer and average sale per server.
Per Customeris the result of dividing total dollar sales by the
number of sales or customer.
Per Serveris total dollar sales for an individual server divided
by number of customer served by that individual.
13
•Sales Pricerefers to the amount charged each customer
purchasing one unit of a particular item. It can be a single meal or
entire meal.
•Average Salein business is determine by adding individual sales
to determine a total and then dividing that total by the number of
individual sales. Two types of commonly calculated averages are:
average sale per customer and average sale per server.
Per Customeris the result of dividing total dollar sales by the
number of sales or customer.
Per Serveris total dollar sales for an individual server divided
by number of customer served by that individual.
Average Sale
This average is determined as follows:
Average check = Total dollar sales ÷Total number of covers
Total sales of $3,902.30 and 140 covers. Thus,
Average sale = $3,902.30 ÷140
= $27.87
Yasser, one of the servers, had 30 customers and total dollar
sale of $565 on the Saturday night of February 13, average sale
per server for Jim would be calculated as follows:
Average sale = Total sales for Yasser ÷No. of customers for
Yasser
= $565 ÷30
= $18.83
This average is determined as follows:
Average check = Total dollar sales ÷Total number of covers
Total sales of $3,902.30 and 140 covers. Thus,
Average sale = $3,902.30 ÷140
= $27.87
Yasser, one of the servers, had 30 customers and total dollar
sale of $565 on the Saturday night of February 13, average sale
per server for Jim would be calculated as follows:
Average sale = Total sales for Yasser ÷No. of customers for
Yasser
= $565 ÷30
= $18.83
Non-Monetary Terms
15
•Total Number Sold refers to the total number of menu item sold
in a given time period.
•Coveris the term used to describe one diner regardless of the
quantity of good the person consumes.
•Total Coverrefer to the total number of customer served in a
given period. Help to make judgment & comparisons
•Average Covers is determined y dividing the total number of cover
for a given period by some other number such as hour of operation,
day of operation or numbers of server.
1.Cover per Hour = Total Covers / No. of Hours of Op.
2.Covers per Day = Total Covers / No. of Days of Op.
3.Covers per Server = Total Covers / No. of Servers
15
•Total Number Sold refers to the total number of menu item sold
in a given time period.
•Coveris the term used to describe one diner regardless of the
quantity of good the person consumes.
•Total Coverrefer to the total number of customer served in a
given period. Help to make judgment & comparisons
•Average Covers is determined y dividing the total number of cover
for a given period by some other number such as hour of operation,
day of operation or numbers of server.
1.Cover per Hour = Total Covers / No. of Hours of Op.
2.Covers per Day = Total Covers / No. of Days of Op.
3.Covers per Server = Total Covers / No. of Servers
Non-Monetary Terms
16
Seat Turnoveror simply turnover refer to the number of seats
occupied during a given period (or number of cover) divided by the
number of seats available.
140 customers served during that one Saturday meal.
The restaurant has 75 seats, so seat turnover would be calculated
as follows:
Seat turnover = Number of customers served ÷Number
of seats
= 140 ÷75
= 1.87 turns
16
Seat Turnoveror simply turnover refer to the number of seats
occupied during a given period (or number of cover) divided by the
number of seats available.
140 customers served during that one Saturday meal.
The restaurant has 75 seats, so seat turnover would be calculated
as follows:
Seat turnover = Number of customers served ÷Number
of seats
= 140 ÷75
= 1.87 turns
Non-Monetary Terms
Sales Mixis a term used to describe the relative quantity sold
of any menu item compared to other items in the same
category.
Sales Mix For the Sugar & Spice Restaurant
August 20xx
Menu Item Portion SalesSales Mix
Strip steak 1,000 12.5%
Ginger shrimp 1,200 15.0
Lamb chop 1,800 22.5
Vege buritto 2,400 30.0
Chicken chop 1,600 20.0
Totals 8,000 100.0%
Sales Mixis a term used to describe the relative quantity sold
of any menu item compared to other items in the same
category.
Sales Mix For the Sugar & Spice Restaurant
August 20xx
Menu Item Portion SalesSales Mix
Strip steak 1,000 12.5%
Ginger shrimp 1,200 15.0
Lamb chop 1,800 22.5
Vege buritto 2,400 30.0
Chicken chop 1,600 20.0
Totals 8,000 100.0%
The Cost-to-Sales Ratio
18
Foodservice establishment calculate cost in dollars and compare
those cost to sales in dollars. This enable them to discuss the
relationship between cost and sales or the cost per dollar of sale.
Cost ÷Sales = Cost per dollar of sale
decimal answer, and any decimal can be converted to a percentage
if one multiplies it by 100 and adds a percent
sign (%).
Cost ÷Sales x 100 = Cost%
$ 312,090 ÷$ 891,687 = .35 and .35 x 100 = 35.0 %
Food cost ÷Food sales x 100 =Food cost%
Beverage cost ÷Beverage sales x 100 = Beverage cost%
Labor cost ÷Total sales x 100 = Labor cost%
18
Foodservice establishment calculate cost in dollars and compare
those cost to sales in dollars. This enable them to discuss the
relationship between cost and sales or the cost per dollar of sale.
Cost ÷Sales = Cost per dollar of sale
decimal answer, and any decimal can be converted to a percentage
if one multiplies it by 100 and adds a percent
sign (%).
Cost ÷Sales x 100 = Cost%
$ 312,090 ÷$ 891,687 = .35 and .35 x 100 = 35.0 %
Food cost ÷Food sales x 100 =Food cost%
Beverage cost ÷Beverage sales x 100 = Beverage cost%
Labor cost ÷Total sales x 100 = Labor cost%
The Cost-to-Sales Ratio
19
The formula also can be use to determine the Sales price if the
cost% is known.
Cost ÷cost% = Sales(or Sales Price)
If the given cost percentage were 30.0 percent and the food cost
for the item were $3.60, the appropriate sales price would be
$12.00, illustrated here
30.0 % ÷100 = 0.3
$ 3.60 ÷0.3 = $12.00
19
The formula also can be use to determine the Sales price if the
cost% is known.
Cost ÷cost% = Sales(or Sales Price)
If the given cost percentage were 30.0 percent and the food cost
for the item were $3.60, the appropriate sales price would be
$12.00, illustrated here
30.0 % ÷100 = 0.3
$ 3.60 ÷0.3 = $12.00
The Cost-to-Sales Ratio
20
The formula also can be use to determine the cost if the spending
power and cost% is known.
Suppose this banquet manager is dealing with a group willing to
spend $15.00 per person for a banquet, and the same given 30.0
percent cost percent is to apply. Calculation of the maximum
permissible cost per person is facilitated by rearranging the
formula once again:
Sales x Cost % ( expressed as a decimal ) = Cost
Sales X Cost % = Cost
So the cost per person can be calculated as $4.50:
30.0 % ÷100 = 0.3
$ 15.00 X 0.3 = $ 4.50
20
The formula also can be use to determine the cost if the spending
power and cost% is known.
Suppose this banquet manager is dealing with a group willing to
spend $15.00 per person for a banquet, and the same given 30.0
percent cost percent is to apply. Calculation of the maximum
permissible cost per person is facilitated by rearranging the
formula once again:
Sales x Cost % ( expressed as a decimal ) = Cost
Sales X Cost % = Cost
So the cost per person can be calculated as $4.50:
30.0 % ÷100 = 0.3
$ 15.00 X 0.3 = $ 4.50
TUTORIAL
22
1. Given the following information, calculate cost percentages. Round
your answers to the nearest tenth of a percent.
a. Cost, $200.00; Sales, $500.00
b. Cost, $150.00; Sales, $500.00
c. Cost, $178.50; Sales, $700.00
d. Cost, $216.80; Sales, $800.00
2. Calculate cost, given the following figures for cost percent and sales:
a. Cost percent, 28.0%; Sales, $500.00
b. Cost percent, 34.5%; Sales, $2,400.00
c. Cost percent, 24.8%; Sales, $225.00
d. Cost percent, 31.6%; Sales, $1,065.00
3. Calculate sales, given the following figures for cost percent and cost:
a. Cost percent, 30.0%; Cost, $90.00
b. Cost percent, 25.0%; Cost, $500.00
c. Cost percent, 33.3%; Cost, $1,000.00
d. Cost percent, 27.3%; Cost, $1,300.40
22
1. Given the following information, calculate cost percentages. Round
your answers to the nearest tenth of a percent.
a. Cost, $200.00; Sales, $500.00
b. Cost, $150.00; Sales, $500.00
c. Cost, $178.50; Sales, $700.00
d. Cost, $216.80; Sales, $800.00
2. Calculate cost, given the following figures for cost percent and sales:
a. Cost percent, 28.0%; Sales, $500.00
b. Cost percent, 34.5%; Sales, $2,400.00
c. Cost percent, 24.8%; Sales, $225.00
d. Cost percent, 31.6%; Sales, $1,065.00
3. Calculate sales, given the following figures for cost percent and cost:
a. Cost percent, 30.0%; Cost, $90.00
b. Cost percent, 25.0%; Cost, $500.00
c. Cost percent, 33.3%; Cost, $1,000.00
d. Cost percent, 27.3%; Cost, $1,300.40
TUTORIAL
23
4. Sales records for a luncheon in the Zalika’s Restaurant for a recent week
were: Given this information, calculate the sales mix.
Item A, 196
Item B, 72
Item C, 142
Item D, 24
Item E, 112
Item F, 224
Item G, 162
5. Calculate the average check from the following data:
a. Sales, $1,000.00; Number of customers, 125
b. Sales, $1,300.00; Number of customers, 158
c. Sales, $8,720.53; Number of customers, 976
23
4. Sales records for a luncheon in the Zalika’s Restaurant for a recent week
were: Given this information, calculate the sales mix.
Item A, 196
Item B, 72
Item C, 142
Item D, 24
Item E, 112
Item F, 224
Item G, 162
5. Calculate the average check from the following data:
a. Sales, $1,000.00; Number of customers, 125
b. Sales, $1,300.00; Number of customers, 158
c. Sales, $8,720.53; Number of customers, 976
TUTORIAL
24
6. The following table indicates the number of covers served and the gross
sales per server for one three -hour period in Asyikin’s Restaurant.
Determine: (a) the average number of covers served per hour per
server
(b) the average sale per server for the three -hour period.
Server Covers Served Gross Sales Per Server
Fadhli 71 $237.40
Azuan 66 $263.95
Nadia 58 $188.25
7. Use the information about Asyikin’s Restaurant identified in Question 6 to
complete the following:
a. Calculate the average check.
b. Calculate the turnover for the three -hour period if there are 65 seats
in the restaurant.
24
6. The following table indicates the number of covers served and the gross
sales per server for one three -hour period in Asyikin’s Restaurant.
Determine: (a) the average number of covers served per hour per
server
(b) the average sale per server for the three -hour period.
Server Covers Served Gross Sales Per Server
Fadhli 71 $237.40
Azuan 66 $263.95
Nadia 58 $188.25
7. Use the information about Asyikin’s Restaurant identified in Question 6 to
complete the following:
a. Calculate the average check.
b. Calculate the turnover for the three -hour period if there are 65 seats
in the restaurant.
CHAPTER 2
THE CONTROL PROCESS
DHM
FOOD AND BEVERAGE COST CONTROL
THE CONTROL PROCESS
DHM
FOOD AND BEVERAGE COST CONTROL
The Control Process
26
Introduction
The control in the F&B industry really means controlling people
action. These are the factors:-
•Food does not disappear by itself, without help
•Excess quantity of food and beverage into the plate and glass.
•Employees’ wages calculation are not base on the wrong
numbers of hours unless someone gives the wrong
information.
•Food are not consumed by pest unless made available by
human
•Customer seldom leave without paying unless make possible.
26
Introduction
The control in the F&B industry really means controlling people
action. These are the factors:-
•Food does not disappear by itself, without help
•Excess quantity of food and beverage into the plate and glass.
•Employees’ wages calculation are not base on the wrong
numbers of hours unless someone gives the wrong
information.
•Food are not consumed by pest unless made available by
human
•Customer seldom leave without paying unless make possible.
Managing Income & Expenses
27
Food Service Management
It is important that the foodservice manager must be a
talented individual. These criteria are true:
The person must be able to grab opportunities & profit
oriented
A unique sales person
Good personality with the guest
Hard working person and most important
The person is the controller or regulator of the operation to
achieved maximized profits and minimize costs.
27
Food Service Management
It is important that the foodservice manager must be a
talented individual. These criteria are true:
The person must be able to grab opportunities & profit
oriented
A unique sales person
Good personality with the guest
Hard working person and most important
The person is the controller or regulator of the operation to
achieved maximized profits and minimize costs.
Managing Income & Expenses
28
INCOME
Income can be managed in may ways thus to insure profit.
Increasing income can be done by increasing the number of guest
and the amount of money they spent.
This goal can be achieved by suggestive selling, creative menu
pricing and discount.
Our main goal in this course is not to sale but controlling expenses.
EXPENSES
There are four major expense categories that must be controlled by
management. They are…
FOOD COST, BEVERAGE COST, LABOR COST & OTHER
EXPENSES
28
INCOME
Income can be managed in may ways thus to insure profit.
Increasing income can be done by increasing the number of guest
and the amount of money they spent.
This goal can be achieved by suggestive selling, creative menu
pricing and discount.
Our main goal in this course is not to sale but controlling expenses.
EXPENSES
There are four major expense categories that must be controlled by
management. They are…
FOOD COST, BEVERAGE COST, LABOR COST & OTHER
EXPENSES
The Control Process
29
1.Definition of Control
Controlis a process used by managers to direct, regulate and
restrain the actions of people so that the established goals of
an enterprise may be achieved.
2.Cost Control Defined
Cost Controldefined as the process used by managers to
regulate cost and guard against excessive costs.
It is an ongoing process throughout the operation.
Two principle of the principal causes of excessive cost are
inefficiency and waste.
29
1.Definition of Control
Controlis a process used by managers to direct, regulate and
restrain the actions of people so that the established goals of
an enterprise may be achieved.
2.Cost Control Defined
Cost Controldefined as the process used by managers to
regulate cost and guard against excessive costs.
It is an ongoing process throughout the operation.
Two principle of the principal causes of excessive cost are
inefficiency and waste.
The Control Process
30
3. Sales Control
Sales Controlis important to ensure that all sales results in
appropriate income to the business. Therefore, it is important
to require that each employees record each sales accurately.
(Checks, duplicates, bills or etc.)
4. Responsibility For Control
Responsibilityis clearly falls onto the management, but the
task on controlling differ due to the nature of the
establishment.
Small establishment the control responsibility usually taken by
the management but for larger establishment it is delegated
to the assistant manager or controller.
30
3. Sales Control
Sales Controlis important to ensure that all sales results in
appropriate income to the business. Therefore, it is important
to require that each employees record each sales accurately.
(Checks, duplicates, bills or etc.)
4. Responsibility For Control
Responsibilityis clearly falls onto the management, but the
task on controlling differ due to the nature of the
establishment.
Small establishment the control responsibility usually taken by
the management but for larger establishment it is delegated
to the assistant manager or controller.
The Control Process
31
5. Instituting Control
Food & beverage establishment usually involves process of
raw material purchased, received, stored and issued for the
purpose of manufacturing products for sale and services.
At each stage of operation, it is necessary to institute control
in order to stop pilferage or problems.
Each control must be suitable to each of the operation,
depends on the nature of material and service requiring
control and on the degree of difficulty inherent
(fundamentals) in instituting the control.
31
5. Instituting Control
Food & beverage establishment usually involves process of
raw material purchased, received, stored and issued for the
purpose of manufacturing products for sale and services.
At each stage of operation, it is necessary to institute control
in order to stop pilferage or problems.
Each control must be suitable to each of the operation,
depends on the nature of material and service requiring
control and on the degree of difficulty inherent
(fundamentals) in instituting the control.
The Control Techniques
32
1.Establishing Standard
•Standardare defined as rules or measures established for
making comparisons and judgments.
•Quality Standardsare used to define the degree of excellence of
raw materials, finished products and by extensions, work
performed.
•Quantity Standard are defined as measures of weight, count or
volume used to make comparisons and judgment.
•Standard Costis defined as the cost of goods or services
identified, approved and accepted by management in order to
make judgment and comparisons of the effectiveness of the
operation. Thus standard cost must be calculated as accurately as
possible.
32
1.Establishing Standard
•Standardare defined as rules or measures established for
making comparisons and judgments.
•Quality Standardsare used to define the degree of excellence of
raw materials, finished products and by extensions, work
performed.
•Quantity Standard are defined as measures of weight, count or
volume used to make comparisons and judgment.
•Standard Costis defined as the cost of goods or services
identified, approved and accepted by management in order to
make judgment and comparisons of the effectiveness of the
operation. Thus standard cost must be calculated as accurately as
possible.
The Control Techniques
33
2. Establishing Procedures
Proceduresare the method employed to prepare products or
perform jobs.
Standard Procedures are those that have be established as the
correct methods, routines and techniques for day-to-day
operations.
Example:
Productionproceduresmustbestandardizedforseveralreasons.
Oneofthemostimportantoftheseiscustomersatisfaction.Any
givenitemshouldbeproducedbythesamemethodandwiththe
sameingredientseverytimeitisserved.Itshouldalsobeserved
inthesamequantityeachtime,partlysothatregularcustomers
willbegiventhesamequantityeachtimetheyordertheitem,and
partlytomaintaincoststandards.
33
2. Establishing Procedures
Proceduresare the method employed to prepare products or
perform jobs.
Standard Procedures are those that have be established as the
correct methods, routines and techniques for day-to-day
operations.
Example:
Productionproceduresmustbestandardizedforseveralreasons.
Oneofthemostimportantoftheseiscustomersatisfaction.Any
givenitemshouldbeproducedbythesamemethodandwiththe
sameingredientseverytimeitisserved.Itshouldalsobeserved
inthesamequantityeachtime,partlysothatregularcustomers
willbegiventhesamequantityeachtimetheyordertheitem,and
partlytomaintaincoststandards.
The Control Techniques
3. Training
Training is a process by which managers teach employees
how work is to be done, given the standards and standards
procedures established.
Example;
if management has established a standard 4 -ounce portion
size for hamburgers, then all employees responsible for
producing portions of hamburgers must be made aware that
4 ounces is the correct portion size.
3. Training
Training is a process by which managers teach employees
how work is to be done, given the standards and standards
procedures established.
Example;
if management has established a standard 4 -ounce portion
size for hamburgers, then all employees responsible for
producing portions of hamburgers must be made aware that
4 ounces is the correct portion size.
The Control Techniques
35
4. Setting Example
Employees in an operation follow the examples set by the
manager —the manager ’ s behavior, manner, responses to
questions, and even a failure to speak or take action in some
situations.
The behaviorof individuals in a group tends to be influenced by
the actions, statements and attitudes of their leaders.
Work Habits, attitudes, behavior, spirit of a manager are the
evident.
If the manager who has occasion to help employees plate food for
the dining room serves incorrect portion sizes, employees will be
more likely to do the same when the manager is not there.
Similarly, if a manager is inclined to wrap parcels of food to take
home for personal use, employees will be more likely to do so.
35
4. Setting Example
Employees in an operation follow the examples set by the
manager —the manager ’ s behavior, manner, responses to
questions, and even a failure to speak or take action in some
situations.
The behaviorof individuals in a group tends to be influenced by
the actions, statements and attitudes of their leaders.
Work Habits, attitudes, behavior, spirit of a manager are the
evident.
If the manager who has occasion to help employees plate food for
the dining room serves incorrect portion sizes, employees will be
more likely to do the same when the manager is not there.
Similarly, if a manager is inclined to wrap parcels of food to take
home for personal use, employees will be more likely to do so.
The Control Techniques
36
5. Observing and Correcting Employee Actions
One of a manager ’ s important tasks is to observe the actions of
all employees continually as they go about their daily jobs,
judging those actions in the light of the standards and standard
procedures established for their work.
If any employees are failing to follow the standards, it is a
manager’s responsibility to correct their performance to the extent
necessary at the appropriate time.
36
5. Observing and Correcting Employee Actions
One of a manager ’ s important tasks is to observe the actions of
all employees continually as they go about their daily jobs,
judging those actions in the light of the standards and standard
procedures established for their work.
If any employees are failing to follow the standards, it is a
manager’s responsibility to correct their performance to the extent
necessary at the appropriate time.
The Control Techniques
37
6. Requiring Records and Reports
Recording and reports is an important element in control as these
information helps in decision making, judgment & comparisons of
the operations. One such report is the statement of income.
Example;
it is important to recognize that managers need timely
information to determine whether primary goals and sub goals
are being met. If timely records and reports are not available,
opportunities for taking corrective action may be lost.
37
6. Requiring Records and Reports
Recording and reports is an important element in control as these
information helps in decision making, judgment & comparisons of
the operations. One such report is the statement of income.
Example;
it is important to recognize that managers need timely
information to determine whether primary goals and sub goals
are being met. If timely records and reports are not available,
opportunities for taking corrective action may be lost.
The Control Techniques
38
7. Discipline Employees
Discipline is defined as action taken to give a warning, punish or
telling off an employee for work performance or personal
behavior incompatible with established standards
It is seldom practice but only used as a deterrent or if corrective
action failed.
By selecting the right people for the various jobs —those with
the experience, skill, and personal characteristics that match the
job requirements the number of individuals requiring some level
of discipline can be reduced to a bare minimum. However, every
manager must face the fact that, at times, an individual staff
member must be disciplined.
38
7. Discipline Employees
Discipline is defined as action taken to give a warning, punish or
telling off an employee for work performance or personal
behavior incompatible with established standards
It is seldom practice but only used as a deterrent or if corrective
action failed.
By selecting the right people for the various jobs —those with
the experience, skill, and personal characteristics that match the
job requirements the number of individuals requiring some level
of discipline can be reduced to a bare minimum. However, every
manager must face the fact that, at times, an individual staff
member must be disciplined.
39
8. Preparing and Following Budgets
Preparing and following budgets may be the most common
technique for controlling business operations
Budgetis defined as a financial plan and may be describe as a
realistic expression of management’s goals and objectives
expressed in financial terms. (Cash flow budget, capital
equipment budget and advertising budget.)
Operation Budget is the most important budget for F&B
manager. It is a forecast of sales activity and an estimate of
cost that will be incurred in the process of generating those
sales.
The Control Techniques
8. Preparing and Following Budgets
Preparing and following budgets may be the most common
technique for controlling business operations
Budgetis defined as a financial plan and may be describe as a
realistic expression of management’s goals and objectives
expressed in financial terms. (Cash flow budget, capital
equipment budget and advertising budget.)
Operation Budget is the most important budget for F&B
manager. It is a forecast of sales activity and an estimate of
cost that will be incurred in the process of generating those
sales.
The Control Techniques
40
PREPARING AN OPERATING BUDGET
1.An operating budget is normally prepared using historical
information from previous budget and other financial records.
2.The second step is to calculated the percentage and analysis of
the previous records.
3.Then making assumption or judgment base on all the
influencing factors that might effect the business operation
during the forecasted period, and computing into the new
budget.
Flexible budgetnormally prepared for levels of business volume
above and below the expected level. (See Illustration)
PREPARING AN OPERATING BUDGET
PREPARING AN OPERATING BUDGET
1.An operating budget is normally prepared using historical
information from previous budget and other financial records.
2.The second step is to calculated the percentage and analysis of
the previous records.
3.Then making assumption or judgment base on all the
influencing factors that might effect the business operation
during the forecasted period, and computing into the new
budget.
Flexible budgetnormally prepared for levels of business volume
above and below the expected level. (See Illustration)
PREPARING AN OPERATING BUDGET
41
Golden Dragon Restaurant Statement of Income for the year Ended December 20XX
SALES RM % of Sales
Food 786,250 85.0%
Beverage 138,750 15.0%
Total Sales 925,000 100.0%
COST OF SALES
Food 275,187 35.0%
Beverage 34,688 25.0%
Total Cost of Sales 309,875 33.5%
GROSS PROFIT 615,125 66.5%
CONTROLLABLE EXPENSES
Salaries and Wages 185,000 20.0%
Employee Benefits 46,250 5.0%
Other Controllable Expenses 138,750 15.0%
Total Controllable Expenses 370,000 40.0%
INCOME BEFORE FIXED EXPENSES 245,125 26.5%
OCCUPANCY COST 78,625 8.5%
INTEREST EXPENSES 13,875 1.5%
DEPRECIATION 46,250 5.0%
RESTAURANT PROFIT/LOSS 106,375 11.5%
Golden Dragon Restaurant Statement of Income for the year Ended December 20XX
SALES RM % of Sales
Food 786,250 85.0%
Beverage 138,750 15.0%
Total Sales 925,000 100.0%
COST OF SALES
Food 275,187 35.0%
Beverage 34,688 25.0%
Total Cost of Sales 309,875 33.5%
GROSS PROFIT 615,125 66.5%
CONTROLLABLE EXPENSES
Salaries and Wages 185,000 20.0%
Employee Benefits 46,250 5.0%
Other Controllable Expenses 138,750 15.0%
Total Controllable Expenses 370,000 40.0%
INCOME BEFORE FIXED EXPENSES 245,125 26.5%
OCCUPANCY COST 78,625 8.5%
INTEREST EXPENSES 13,875 1.5%
DEPRECIATION 46,250 5.0%
RESTAURANT PROFIT/LOSS 106,375 11.5%
The Control Process
42
Consist of the following four steps:
1. Establish standard and standard procedures for operation.
2. Train all individual to follow established standards and standard
procedures.
3. Monitor performance and compare actual performance with established
standards.
4. Take appropriate actions to correct deviations from standards.
42
Consist of the following four steps:
1. Establish standard and standard procedures for operation.
2. Train all individual to follow established standards and standard
procedures.
3. Monitor performance and compare actual performance with established
standards.
4. Take appropriate actions to correct deviations from standards.
TUTORIALS
43
1.What is the purpose of cost control? Of sales control?
2.Define:
Flexible budget
Standard cost
Operating budget
Standard procedures
Procedures
Standards
Quality standards
Quantity standards
Training
Sales control
Budget
Control system
Control
Cost control
Control process
43
1.What is the purpose of cost control? Of sales control?
2.Define:
Flexible budget
Standard cost
Operating budget
Standard procedures
Procedures
Standards
Quality standards
Quantity standards
Training
Sales control
Budget
Control system
Control
Cost control
Control process
44
3. The following information has been prepared by the manager of the
Market Restaurant. Using this information, prepare an operating budget
for the Market Restaurant for the coming year, following the illustration
provided in this chapter.
Food sales: $820,000
Beverage sales: $290,000
Cost of food: 36 percent of food sales
Cost of beverages: 24 percent of beverage sales
Salaries and wages: $102,000
Employee benefit: 25 percent of total salaries and wages
Other controllable expenses: $95,000
Depreciation: $65,500
Interest: $55,000
Occupancy costs: $56,000
3. The following information has been prepared by the manager of the
Market Restaurant. Using this information, prepare an operating budget
for the Market Restaurant for the coming year, following the illustration
provided in this chapter.
Food sales: $820,000
Beverage sales: $290,000
Cost of food: 36 percent of food sales
Cost of beverages: 24 percent of beverage sales
Salaries and wages: $102,000
Employee benefit: 25 percent of total salaries and wages
Other controllable expenses: $95,000
Depreciation: $65,500
Interest: $55,000
Occupancy costs: $56,000
CHAPTER 3
COST/ VOLUME/PROFIT
RELATIONSHIP
DHM
FOOD AND BEVERAGE COST CONTROL
COST/ VOLUME/PROFIT
RELATIONSHIP
DHM
FOOD AND BEVERAGE COST CONTROL
Cost/Volume/Profit Relationship
46
Introduction
The Key to understand cost/volume/profit relationship lies in
understanding that fixed costs exist in an operation regardless of
sale volume and that it is necessary to generate sufficient total
volume to cover both fixed and variable costs as well as desired
profit.
It should be apparent that relationship exist between and among
sales, cost of sales, cost of labor, cost of overhead and profit. In fact
these relationship can be expressed as follows:
Sales = Cost of sales + Cost of labor + cost of overhead +
profit.
46
Introduction
The Key to understand cost/volume/profit relationship lies in
understanding that fixed costs exist in an operation regardless of
sale volume and that it is necessary to generate sufficient total
volume to cover both fixed and variable costs as well as desired
profit.
It should be apparent that relationship exist between and among
sales, cost of sales, cost of labor, cost of overhead and profit. In fact
these relationship can be expressed as follows:
Sales = Cost of sales + Cost of labor + cost of overhead +
profit.
Cost/Volume/Profit Relationship
47
The relationship formula
Because cost of sale is variable, cost of labor includes fixed and
variable elements and cost of overhead is fixed, one should restate
this equation as follows:
S = VC + FC + P
In fact this is the basic equation of cost/volume/profit analysis
S = Sales
VC = Variable Cost
FC = Fixed Cost
P = Profit.
47
The relationship formula
Because cost of sale is variable, cost of labor includes fixed and
variable elements and cost of overhead is fixed, one should restate
this equation as follows:
S = VC + FC + P
In fact this is the basic equation of cost/volume/profit analysis
S = Sales
VC = Variable Cost
FC = Fixed Cost
P = Profit.
Cost/Volume/Profit Relationship
48
Threeguidelineofreferencestoremember
1.Withinthenormalrangeofbusinessoperations,thereisa
relationshipbetweenvariablecostsandsalesthatremains
relativelyconstant.Thatrelationshipisaratiothatisnormally
expressedeitherasapercentageorasadecimalpoint.
2.ByContrast,fixedcoststendtoremainconstantindollarterms,
regardlessofchangesindollarsalesvolume.Consequently,
whetherexpressedasapercentageorasdecimal,therelationship
betweenfixedcostsandsaleschangesassalesvolumeincreaseor
decrease.
3.Onceacceptablelevelsaredeterminedforcosts,theymustbe
controllediftheoperationistobeprofitable.
48
Threeguidelineofreferencestoremember
1.Withinthenormalrangeofbusinessoperations,thereisa
relationshipbetweenvariablecostsandsalesthatremains
relativelyconstant.Thatrelationshipisaratiothatisnormally
expressedeitherasapercentageorasadecimalpoint.
2.ByContrast,fixedcoststendtoremainconstantindollarterms,
regardlessofchangesindollarsalesvolume.Consequently,
whetherexpressedasapercentageorasdecimal,therelationship
betweenfixedcostsandsaleschangesassalesvolumeincreaseor
decrease.
3.Onceacceptablelevelsaredeterminedforcosts,theymustbe
controllediftheoperationistobeprofitable.
COST OF SALES
Food 96,678.00
Beverage 12,188.00
PAYROLL 81259.00
OTHER CONTROLLABLE EXPENSES 46,750.00
OCCUPANCY COST 29,500.00
INTEREST EXPENSES 5,000.00
DEPRECIATION 16,250.00
FIXED AND VARIABLE COST
Food 96,678.00
Beverage 12,188.00
PAYROLL 81259.00
OTHER CONTROLLABLE EXPENSES 46,750.00
OCCUPANCY COST 29,500.00
INTEREST EXPENSES 5,000.00
DEPRECIATION 16,250.00
FIXED AND VARIABLE COST
S=VC+FC+P
50
Step (1). Determine total variable cost
Total variable cost consists of food cost, beverage cost,
and the variable portion of labor cost. We will assume
that labor cost is $81259.00 40% variable and 60%
fixed.
Food Cost $96,678.00
Beverage Cost 12,188.00
Variable labor Cost (40%) 32,503.60
Total Variable Cost 141,369.60
50
Step (1). Determine total variable cost
Total variable cost consists of food cost, beverage cost,
and the variable portion of labor cost. We will assume
that labor cost is $81259.00 40% variable and 60%
fixed.
Food Cost $96,678.00
Beverage Cost 12,188.00
Variable labor Cost (40%) 32,503.60
Total Variable Cost 141,369.60
S=VC+FC+P
51
Step (2) Determine total fixed cost
Fixed labor Cost (60%) $48,755.40
Other Controllable Exp. 46,750.00
Occupancy Cost 29,500.00
Interest 5,000.00
Depreciation 16,250.00
Total Fixed Cost 146,255.40
Profit desired is $37,375.00
The basic cost/volume/profit equation at the level of sales
is:
S=VC(141,369.60)+FC(146,255.40)+P(37,375)
S=$325,000.00
51
Step (2) Determine total fixed cost
Fixed labor Cost (60%) $48,755.40
Other Controllable Exp. 46,750.00
Occupancy Cost 29,500.00
Interest 5,000.00
Depreciation 16,250.00
Total Fixed Cost 146,255.40
Profit desired is $37,375.00
The basic cost/volume/profit equation at the level of sales
is:
S=VC(141,369.60)+FC(146,255.40)+P(37,375)
S=$325,000.00
Variable Rate & Contribution Rate
52
Variable Rateis the ratio of variable cost to dollar sales.
It is obviously determined by dividing variable cost by
dollar sales and is expresses in decimal form.
Variable Rate (VR) = Variable Cost / Sales
or VR = VC / S
VR= VC (141,375) / S (325,000)
VR=.435
43.5 percent of dollar sales is needed to cover the variable costs, or that
$0.435 of each dollar of sales is required for that purpose.
52
Variable Rateis the ratio of variable cost to dollar sales.
It is obviously determined by dividing variable cost by
dollar sales and is expresses in decimal form.
Variable Rate (VR) = Variable Cost / Sales
or VR = VC / S
VR= VC (141,375) / S (325,000)
VR=.435
43.5 percent of dollar sales is needed to cover the variable costs, or that
$0.435 of each dollar of sales is required for that purpose.
53
If 43.5% of dollar sales is needed to cover VC, then
the remainder 56.5% is available for other purpose:
1. Meeting Fixed Costs
2. Providing Profit
Thus, $0.565 of each dollar of sales is available to
contribute to covering fixed costs and providing profit.
This percentage (or ratio, or rate) is known as the
Contributing rateor CR.
# The contributing rate is determined by subtracting
the variable rate from 1.
CR = 1 -VR
= 1 -.435
= .565
Variable Rate & Contribution Rate
If 43.5% of dollar sales is needed to cover VC, then
the remainder 56.5% is available for other purpose:
1. Meeting Fixed Costs
2. Providing Profit
Thus, $0.565 of each dollar of sales is available to
contribute to covering fixed costs and providing profit.
This percentage (or ratio, or rate) is known as the
Contributing rateor CR.
# The contributing rate is determined by subtracting
the variable rate from 1.
CR = 1 -VR
= 1 -.435
= .565
Variable Rate & Contribution Rate
Breakeven Point
54
No business can be termed profitable until all of the fixed
cost have been met.
•if sales cannot cover both variable cost & fixed cost it is
operating at a loss
•if sales can cover both variable cost & fixed cost exactly
but insufficient to provide any profit.
(I.e, profit = 0) the business is said to be operating at the
breakeven point (BE)
Changing the Breakeven Point
Two ways to change Breakeven point is by
1. Increase menu price
2. Reduce Variable cost
54
No business can be termed profitable until all of the fixed
cost have been met.
•if sales cannot cover both variable cost & fixed cost it is
operating at a loss
•if sales can cover both variable cost & fixed cost exactly
but insufficient to provide any profit.
(I.e, profit = 0) the business is said to be operating at the
breakeven point (BE)
Changing the Breakeven Point
Two ways to change Breakeven point is by
1. Increase menu price
2. Reduce Variable cost
Calculate CVP
55
Gather all the information that have been calculated
Sales = 325,000.00
VC =141,375.00
FC =146,250.00
Profit=37,375.00
VR =.435
CR =.565
Sales = or
This formula can be used to determine the level of dollar sales
required to earn any profit that one might choose to put into the
equation.
Fixed Cost + Profit
Contribution Rate
S=
FC + P
CR
146,250 + 37,375
.565
Sales = 325,000
Sales =
55
Gather all the information that have been calculated
Sales = 325,000.00
VC =141,375.00
FC =146,250.00
Profit=37,375.00
VR =.435
CR =.565
Sales = or
This formula can be used to determine the level of dollar sales
required to earn any profit that one might choose to put into the
equation.
Fixed Cost + Profit
Contribution Rate
S=
FC + P
CR
146,250 + 37,375
.565
Sales = 325,000
Sales =
Calculate Breakeven Point
56
By using the same formula, we can actually can determine the Breakeven
point, a which profit would be equal to zero dollar
Sales =
$146,250 + 0
.565
S =
FC + P
CR
Sales = $258,849.55
rounded as = $258,850.00
At this level
VC is 43.5% of sales = 112,599.75 or 112,600.00
(S)$258,850 = (VC)$112,600 + (FC)$146,250 +(P)$0.00
56
By using the same formula, we can actually can determine the Breakeven
point, a which profit would be equal to zero dollar
Sales =
$146,250 + 0
.565
S =
FC + P
CR
Sales = $258,849.55
rounded as = $258,850.00
At this level
VC is 43.5% of sales = 112,599.75 or 112,600.00
(S)$258,850 = (VC)$112,600 + (FC)$146,250 +(P)$0.00
Breakeven Analysis
57
The Graduate Restaurant achieved sales level of $325,000, which
was $66,150 beyond BE. At this level, beyond BE, there are no
more fixed cost to be cover for each dollar of sales but have
variable cost. Variable Cost can be determined by multiplying S
(Sales) by VR (Variable Rate) = .435
VC = S X VR
(VC) $28,775 = (S) $66,150 X (VR) .435
If $28,775 in VC is subtracted from sales of $66,150 the result
$37,375 is equal to profit (P). It consist of $0.565 of each dollar
sales beyond BE.
(P) $37,375= (S) $66,160 x (CR) .565
57
The Graduate Restaurant achieved sales level of $325,000, which
was $66,150 beyond BE. At this level, beyond BE, there are no
more fixed cost to be cover for each dollar of sales but have
variable cost. Variable Cost can be determined by multiplying S
(Sales) by VR (Variable Rate) = .435
VC = S X VR
(VC) $28,775 = (S) $66,150 X (VR) .435
If $28,775 in VC is subtracted from sales of $66,150 the result
$37,375 is equal to profit (P). It consist of $0.565 of each dollar
sales beyond BE.
(P) $37,375= (S) $66,160 x (CR) .565
Contribution Margin
58
Each dollar of sales, may also be divided in two portions.
1. That which must be used to cover variable cost associated with
the item sold.
2. That which remains to cover fixed costs and to provide profit.
The dollar amount remaining after VC have been subtracted from
the sales dollar is defined as the Contribution Margin (CM).
Contribution Margin must go to cover all fixed and variable cost
until breakeven is reached, after breakeven is reached,
contribution margin becomes profit.
Sales -Variable Cost = Contribution Margin
58
Each dollar of sales, may also be divided in two portions.
1. That which must be used to cover variable cost associated with
the item sold.
2. That which remains to cover fixed costs and to provide profit.
The dollar amount remaining after VC have been subtracted from
the sales dollar is defined as the Contribution Margin (CM).
Contribution Margin must go to cover all fixed and variable cost
until breakeven is reached, after breakeven is reached,
contribution margin becomes profit.
Sales -Variable Cost = Contribution Margin
Cost/Volume/Profit Analysis
59
Certain assumptions that need to be understand in C.V.P analysis are:
1. Cost is a particular establishment can be classified as fixed and
variable with reasonable accuracy.
2. Variable cost are directly variable
3. Fixed cost are relatively stable and will remain so within the relevant
range of business operations
4. Sales prices will remain constant for the period covered by the
analysis
5. The sales mix in the restaurant will also remain relatively constant for
the period.
59
Certain assumptions that need to be understand in C.V.P analysis are:
1. Cost is a particular establishment can be classified as fixed and
variable with reasonable accuracy.
2. Variable cost are directly variable
3. Fixed cost are relatively stable and will remain so within the relevant
range of business operations
4. Sales prices will remain constant for the period covered by the
analysis
5. The sales mix in the restaurant will also remain relatively constant for
the period.
CVP Analysis
60
The questions that we want to answer through CVP analysis are
likely to be:
•What profit will be established earn at a given sales level?
•What level of sale will be required to earn in given profit?
•How many sales (or cover) will be required in order to reach the
breakeven point?
The question that con be sort into the different categories:
1. Those requiring answer stated in term of money
2. Those requiring answer stated in term of number of sales.
60
The questions that we want to answer through CVP analysis are
likely to be:
•What profit will be established earn at a given sales level?
•What level of sale will be required to earn in given profit?
•How many sales (or cover) will be required in order to reach the
breakeven point?
The question that con be sort into the different categories:
1. Those requiring answer stated in term of money
2. Those requiring answer stated in term of number of sales.
Dollar Formulas & Calculation
61
Formula # 1
Formula to determining the dollar sales level required to
earn any planned or targeted profit, given a dollar total of
fixed cost and an expected variable rate (VR)
This formula can also be use to determine BE by P = 0
Formula # 2CR = FC + P/S
Formula # 3P = (S X CR) –FC
Formula # 4FC = (S X CR) –P
S =
FC + P
1 -VR (or CR)
61
Formula # 1
Formula to determining the dollar sales level required to
earn any planned or targeted profit, given a dollar total of
fixed cost and an expected variable rate (VR)
This formula can also be use to determine BE by P = 0
Formula # 2CR = FC + P/S
Formula # 3P = (S X CR) –FC
Formula # 4FC = (S X CR) –P
S =
FC + P
1 -VR (or CR)
the total of the contribution margins for all sales is used to cover
fixed costs and provide a profit. If one knows the average
contribution margin per sale and the dollar figure for fixed costs, it
is then possible to calculate the number of sales, or customers,
needed to cover fixed costs and the desired profit.
For example, if the financial records of a small restaurant
indicated
sales of $48,000 and variable costs of $18,000 in a period when
3,000 customers were served, then:
48,000 sales ÷3,000 customers =$ 16.00 average sales
18,000 variable costs ÷3,000 customers =$ 6.00 average variable
costs
NUMBER OF CUSTOMER TO BREAK EVEN
fixed costs and provide a profit. If one knows the average
contribution margin per sale and the dollar figure for fixed costs, it
is then possible to calculate the number of sales, or customers,
needed to cover fixed costs and the desired profit.
For example, if the financial records of a small restaurant
indicated
sales of $48,000 and variable costs of $18,000 in a period when
3,000 customers were served, then:
48,000 sales ÷3,000 customers =$ 16.00 average sales
18,000 variable costs ÷3,000 customers =$ 6.00 average variable
costs
NUMBER OF CUSTOMER TO BREAK EVEN
determine average contribution margin
Average S $16.00 -Average VC 6.00
= Average CM $10.00
BEP in Customers = FC ÷Average CM
to determine the number of customers required to achieve
a given profit, one simply adds profit to fixed cost and
divides by average contribution margin.
Number of Customers = FC + Profit ÷Average CM
Assume that fixed cost for the period was $30,000
Number of Customers = $30,000 ÷$10
3,000 customers
Average S $16.00 -Average VC 6.00
= Average CM $10.00
BEP in Customers = FC ÷Average CM
to determine the number of customers required to achieve
a given profit, one simply adds profit to fixed cost and
divides by average contribution margin.
Number of Customers = FC + Profit ÷Average CM
Assume that fixed cost for the period was $30,000
Number of Customers = $30,000 ÷$10
3,000 customers
1. Given the following information, determine total dollar
sales:
a. Cost of sales, $46,500; cost of labor, $33,247; cost of
overhead, $75,883; profit, $3,129.
b. Cost of sales, $51,259; cost of labor, $77,351; cost of overhead,
$42,248; loss, $41,167.
2. Given the following information, find contribution
margin:
a. Average sales price per unit, $13.22; average variable cost per
unit, $5.78
b. Average sales price per unit, $14.50; average variable rate, .36
c. Average sales price per unit, $16.20; average contribution rate,
.55
sales:
a. Cost of sales, $46,500; cost of labor, $33,247; cost of
overhead, $75,883; profit, $3,129.
b. Cost of sales, $51,259; cost of labor, $77,351; cost of overhead,
$42,248; loss, $41,167.
2. Given the following information, find contribution
margin:
a. Average sales price per unit, $13.22; average variable cost per
unit, $5.78
b. Average sales price per unit, $14.50; average variable rate, .36
c. Average sales price per unit, $16.20; average contribution rate,
.55
3. Given the following information, find variable rate:
a. Sales price per unit, $19.25; variable cost per unit, $6.70
b. Total sales, $164,328; total variable cost, $72,304.32
c. Sales price per unit, $18.80; contribution margin, $10.72
d. Sales price per unit, $16.37; total fixed costs, $142,408; total unit
sales, 19,364; total profit, $22,952.80
4. Given the following information, find contribution rate:
a. Sales price per unit, $18.50; contribution margin, $10.08
b. Sales price per unit, $17.50; variable cost per unit, $6.95
c. Total sales, $64,726; total variable cost, $40,130.12
a. Sales price per unit, $19.25; variable cost per unit, $6.70
b. Total sales, $164,328; total variable cost, $72,304.32
c. Sales price per unit, $18.80; contribution margin, $10.72
d. Sales price per unit, $16.37; total fixed costs, $142,408; total unit
sales, 19,364; total profit, $22,952.80
4. Given the following information, find contribution rate:
a. Sales price per unit, $18.50; contribution margin, $10.08
b. Sales price per unit, $17.50; variable cost per unit, $6.95
c. Total sales, $64,726; total variable cost, $40,130.12
5. Given the following information, find break -even point
in Number of Customers:
a. Fixed costs, $113,231.64; contribution margin, $2.28
b. Sales price per unit, $17.22; fixed costs, $215,035.68;
variable cost per unit, $6.98.
6. Given the following information, find number of
customers:
a. Fixed costs, $58,922; profit, $9,838; contribution margin per
unit, $3.82
b. Variable cost per unit, $5.30; profit equal to 18 percent of
$211,000; sales price per unit, $16.30; fixed costs, $86,609
in Number of Customers:
a. Fixed costs, $113,231.64; contribution margin, $2.28
b. Sales price per unit, $17.22; fixed costs, $215,035.68;
variable cost per unit, $6.98.
6. Given the following information, find number of
customers:
a. Fixed costs, $58,922; profit, $9,838; contribution margin per
unit, $3.82
b. Variable cost per unit, $5.30; profit equal to 18 percent of
$211,000; sales price per unit, $16.30; fixed costs, $86,609
Food Costs RM188,625
Variable Labor Costs RM61,200
Occupancy Costs RM55,500
Interest RM20,025
Depreciation RM33,750
Beverage Costs RM 42,750
Fixed Labor Costs RM85,575
Other Controllable Expenses RM 76,500
a)What is the establishment’s profit or loss if sales are RM595500?
b)Calculate the variable rate?
c)Calculate the contribution rate?
d)Calculate the breakeven point in dollar sales
e)What level of dollar sales is required in order to earn a profit of RM75000
f)If the establishment operated at a loss of RM33375 last year, what was its level of dollar sales?
Variable Labor Costs RM61,200
Occupancy Costs RM55,500
Interest RM20,025
Depreciation RM33,750
Beverage Costs RM 42,750
Fixed Labor Costs RM85,575
Other Controllable Expenses RM 76,500
a)What is the establishment’s profit or loss if sales are RM595500?
b)Calculate the variable rate?
c)Calculate the contribution rate?
d)Calculate the breakeven point in dollar sales
e)What level of dollar sales is required in order to earn a profit of RM75000
f)If the establishment operated at a loss of RM33375 last year, what was its level of dollar sales?
CHAPTER 4
FOOD PURCHASING AND RECEIVING CONTROL
DHM
FOOD AND BEVERAGE COST CONTROL
FOOD PURCHASING AND RECEIVING CONTROL
DHM
FOOD AND BEVERAGE COST CONTROL
Food Purchasing Control
69
ResponsibilityforPurchasing
Theresponsibilityofpurchasingcanbedelegatetoany
oneinthefoodserviceoperationdependingon
organizationalstructureandmanagementpolicies.
ControlProcessandPurchasing
Fourstepsinthecontrolprocessapplyhere:
1.Requiringthatstandardsandstandardprocedures
beestablished
2.Thatemployeesbetrainedtofollowthosestandards
andstandardprocedures
3.Thatemployeeout-putbemonitoredandcompared
toestablishedstandards
4.Remedialactionbetakenasneeded
69
ResponsibilityforPurchasing
Theresponsibilityofpurchasingcanbedelegatetoany
oneinthefoodserviceoperationdependingon
organizationalstructureandmanagementpolicies.
ControlProcessandPurchasing
Fourstepsinthecontrolprocessapplyhere:
1.Requiringthatstandardsandstandardprocedures
beestablished
2.Thatemployeesbetrainedtofollowthosestandards
andstandardprocedures
3.Thatemployeeout-putbemonitoredandcompared
toestablishedstandards
4.Remedialactionbetakenasneeded
Food Purchasing Control
70
Perishable and Non-perishable
Perishableare those items, typically fresh foods, that
have a comparatively short useful life after they have
been received. Should be purchased for immediate use
only as they deteriorate quickly.
Non-perishableare those food items that have a
longer shelf life. Often referred to as groceries or
staple. They may be stored in the containers in which
they are received, stored on shelf at room temperature
for weeks or months. They do not deteriorate quickly.
70
Perishable and Non-perishable
Perishableare those items, typically fresh foods, that
have a comparatively short useful life after they have
been received. Should be purchased for immediate use
only as they deteriorate quickly.
Non-perishableare those food items that have a
longer shelf life. Often referred to as groceries or
staple. They may be stored in the containers in which
they are received, stored on shelf at room temperature
for weeks or months. They do not deteriorate quickly.
Developing Standards & Standard
Procedures
71
Establishingcontroloverpurchasingensureacontinuing
supplyofsufficientquantitiesofthenecessaryfoods,
witheachofqualityappropriatetoitsintendeduseand
purchaseatthemostfavorableprice.
Standard must be develop for:
1.The quality of food purchased
2.The quantity of food purchased
3.The price at which food is purchased
Procedures
71
Establishingcontroloverpurchasingensureacontinuing
supplyofsufficientquantitiesofthenecessaryfoods,
witheachofqualityappropriatetoitsintendeduseand
purchaseatthemostfavorableprice.
Standard must be develop for:
1.The quality of food purchased
2.The quantity of food purchased
3.The price at which food is purchased
Establishing Quality Standards
72
•Itisimportantfirsttodeterminewhichperishable&
non-perishablefoodisrequiredinordertoproduce
productsofconsistentquality.
•Thusitisimportanttodrawupthelistofallfood
itemstobepurchased,includingthosespecificand
distinctivecharacteristicthatbestdescribethedesired
qualityofeachinwrittendescriptionalsoknownas
standardpurchasespecifications.
•Itisusuallybaseonfederalgradingorcommon
marketgrading.
72
•Itisimportantfirsttodeterminewhichperishable&
non-perishablefoodisrequiredinordertoproduce
productsofconsistentquality.
•Thusitisimportanttodrawupthelistofallfood
itemstobepurchased,includingthosespecificand
distinctivecharacteristicthatbestdescribethedesired
qualityofeachinwrittendescriptionalsoknownas
standardpurchasespecifications.
•Itisusuallybaseonfederalgradingorcommon
marketgrading.
Establishing Quality Standards
73
Through Standard Purchasing Specification :
1.To determine exact requirement in advance for any
products
2.To purchased according to specification to prepare
several different items on the menu.
3.They eliminate misunderstanding
4.To have standard competitive bidding
5.They eliminate for detail verbal description
6.To facilitate checking food as it is received.
73
Through Standard Purchasing Specification :
1.To determine exact requirement in advance for any
products
2.To purchased according to specification to prepare
several different items on the menu.
3.They eliminate misunderstanding
4.To have standard competitive bidding
5.They eliminate for detail verbal description
6.To facilitate checking food as it is received.
Establishing Quantity Standard
74
•Quantity standard for purchasing are subjected to
continual review and revision, often on a daily basis.
•Perishable Item .The correct amount must be
purchased to avoid wastage.
•A basic requirement of the purchasing routine is to
take daily inventory of perishable.
•The routine requires that determinations be made of
anticipate total needs for each item, base on future
menus and often on experience as well.
74
•Quantity standard for purchasing are subjected to
continual review and revision, often on a daily basis.
•Perishable Item .The correct amount must be
purchased to avoid wastage.
•A basic requirement of the purchasing routine is to
take daily inventory of perishable.
•The routine requires that determinations be made of
anticipate total needs for each item, base on future
menus and often on experience as well.
Establishing Quantity Standard
75
Non-perishableitems does not present the problem of
rapid deterioration, the do represent considerable amount
of money invested in material in storage. The goal here is
to avoid excessive quantities on hand. Through proper
planning.
The ways to maintain inventories of non perishables at
appropriate levels, most are variations on two basic
methods:
1. Periodic order method
2. Perpetual inventory method
75
Non-perishableitems does not present the problem of
rapid deterioration, the do represent considerable amount
of money invested in material in storage. The goal here is
to avoid excessive quantities on hand. Through proper
planning.
The ways to maintain inventories of non perishables at
appropriate levels, most are variations on two basic
methods:
1. Periodic order method
2. Perpetual inventory method
Periodic order method
A method for ordering food or beverages based on fixed
order dates and variable order quantities. The calculation
of the amount of each item to order is comparatively
simple:
Amount required for the upcoming period
-Amount presently on hand
+ Amount wanted on hand at the end of the period to
last until the next delivery
=Amount to order
A method for ordering food or beverages based on fixed
order dates and variable order quantities. The calculation
of the amount of each item to order is comparatively
simple:
Amount required for the upcoming period
-Amount presently on hand
+ Amount wanted on hand at the end of the period to
last until the next delivery
=Amount to order
Periodic order method
ordersfornonperishablesareplacedeverytwoweeks,oneofthe
itemsorderediscrushedtomatoes,purchasedincans,packed6
canstoacase.Theitemisusedattherateof7cansperweek,
anddeliverynormallytakesfivedaysfromthedateanorderis
placed.Ifthestewardinthisestablishmentfound9cansonthe
shelf,anticipatedauseof14cansduringtheupcomingperiod
ofapproximatelytwoweeks,andwanted10cansonhandatthe
endofthatperiod,thecalculationwouldbe:
14cansrequired
-9cansonhand
+10canstobeleftattheendoftheperiod
(desiredendinginventory)
=15canstobeorderedonthisdate
ordersfornonperishablesareplacedeverytwoweeks,oneofthe
itemsorderediscrushedtomatoes,purchasedincans,packed6
canstoacase.Theitemisusedattherateof7cansperweek,
anddeliverynormallytakesfivedaysfromthedateanorderis
placed.Ifthestewardinthisestablishmentfound9cansonthe
shelf,anticipatedauseof14cansduringtheupcomingperiod
ofapproximatelytwoweeks,andwanted10cansonhandatthe
endofthatperiod,thecalculationwouldbe:
14cansrequired
-9cansonhand
+10canstobeleftattheendoftheperiod
(desiredendinginventory)
=15canstobeorderedonthisdate
Bothdeliverytimeanddailyusagefortheperiodmustbeusedto
determinetheDEI.Furthermore,itisadvisabletoincludesome
additionalquantitytoserveasasafetyfactor,justincasethe
normaldeliveryisdelayedorbusinessvolumeishigherthan
expectedinthecomingperiod.Fortheexamplegiven,the
calculationsforDEIwouldbeasfollows:
DailyusageXNumberofdaysindeliveryperiod=Normalusage
Normalusage+Safetyfactor(50%)=DEI
14cansperweek÷7days=2cansperday
2cansperdayX5daysindeliveryperiod=10cansnormalusage
10cansnormalusage+50%safetyfactor=15cansDEI
ThisisknownastheReorderPointinthePerpetualOrderMethod
determinetheDEI.Furthermore,itisadvisabletoincludesome
additionalquantitytoserveasasafetyfactor,justincasethe
normaldeliveryisdelayedorbusinessvolumeishigherthan
expectedinthecomingperiod.Fortheexamplegiven,the
calculationsforDEIwouldbeasfollows:
DailyusageXNumberofdaysindeliveryperiod=Normalusage
Normalusage+Safetyfactor(50%)=DEI
14cansperweek÷7days=2cansperday
2cansperdayX5daysindeliveryperiod=10cansnormalusage
10cansnormalusage+50%safetyfactor=15cansDEI
ThisisknownastheReorderPointinthePerpetualOrderMethod
Establishing Quantity Standard
79
Perpetual Inventory Method
1. To ensure that quantity purchase are sufficient not excessive
2. To provide effective control on stored item for the future.
The reorder pointis quite simply the number of units to which
the supply on hand should decrease before additional orders are
placed.
The Par Stockmeans simply the maximum quantity of a given
item that should be on hand. This helps to
1. Storage space
2. Limits on total value of inventory
3. Desired frequency of ordering
4. Usage
5. Purveyors’ minimum order requirements
79
Perpetual Inventory Method
1. To ensure that quantity purchase are sufficient not excessive
2. To provide effective control on stored item for the future.
The reorder pointis quite simply the number of units to which
the supply on hand should decrease before additional orders are
placed.
The Par Stockmeans simply the maximum quantity of a given
item that should be on hand. This helps to
1. Storage space
2. Limits on total value of inventory
3. Desired frequency of ordering
4. Usage
5. Purveyors’ minimum order requirements
Establishing Quantity Standard
Reorderpointiscalculatedinthefollowingmanner.Ifnormalusage
is14cansperweekandittakesfivedaysfromdateofordertoget
delivery,thenthebasicnumberofcansneededis10.However,
becausedeliverymaybedelayed,becauseusagemayincreasefor
unforeseenreasons,orbecausebothofthosepossibilitiesmay
occuratonce,itisadvisabletoincreasethatamountsomewhat.
Theamountoftheincreaseisamatterformanagement todecide.
Forourpurposes,wewilluse50percentforallcalculations.Ifthat
weresointhiscase,thereorderpointwouldbesetat15cans.
Undertheperiodicmethod,theDEIwouldsimilarlybecalculatedas
15cans.
Par stock 20
-Reorder point 15
=Subtotal 5
+Normal usage until delivery 10
=Reorder quantity 15
80
Reorderpointiscalculatedinthefollowingmanner.Ifnormalusage
is14cansperweekandittakesfivedaysfromdateofordertoget
delivery,thenthebasicnumberofcansneededis10.However,
becausedeliverymaybedelayed,becauseusagemayincreasefor
unforeseenreasons,orbecausebothofthosepossibilitiesmay
occuratonce,itisadvisabletoincreasethatamountsomewhat.
Theamountoftheincreaseisamatterformanagement todecide.
Forourpurposes,wewilluse50percentforallcalculations.Ifthat
weresointhiscase,thereorderpointwouldbesetat15cans.
Undertheperiodicmethod,theDEIwouldsimilarlybecalculatedas
15cans.
Par stock 20
-Reorder point 15
=Subtotal 5
+Normal usage until delivery 10
=Reorder quantity 15
80
Establishing standard for Price
81
The availability of sources of supply varies considerably from one location to another.
It depends on ownership policy, availability of supplies and general market condition,
supplies can be choose from:
•Wholesalers
•Local producers
•Manufactures
•Packers
•Local farms
•Retailers
•Cooperative association
Perishable because prices for perishable often fluctuate daily it is necessary to find the
price from different supplier through telephones.
Non-Perishable normally with fewer suppliers with lowest price and consistent quality,
small quantity & delivery wise.
81
The availability of sources of supply varies considerably from one location to another.
It depends on ownership policy, availability of supplies and general market condition,
supplies can be choose from:
•Wholesalers
•Local producers
•Manufactures
•Packers
•Local farms
•Retailers
•Cooperative association
Perishable because prices for perishable often fluctuate daily it is necessary to find the
price from different supplier through telephones.
Non-Perishable normally with fewer suppliers with lowest price and consistent quality,
small quantity & delivery wise.
Centralized Purchasing
82
This is usually used in chain operations and occasionally established by small groups
of independent operator with similar needs/
Advantage.
•Purchased at lowest price because of volume
•Desired quality as agent has greater choice
•Obtain exact specification
•Larger inventory ensuring reliable supply
•Dishonest greatly reduced.
Disadvantage
•Little freedom for its particular needs
•No advantage on local specials at reduce price
•Limiting changes of menu.
82
This is usually used in chain operations and occasionally established by small groups
of independent operator with similar needs/
Advantage.
•Purchased at lowest price because of volume
•Desired quality as agent has greater choice
•Obtain exact specification
•Larger inventory ensuring reliable supply
•Dishonest greatly reduced.
Disadvantage
•Little freedom for its particular needs
•No advantage on local specials at reduce price
•Limiting changes of menu.
Food Receiving Control
83
INTRODUCTION
The primary objective of receiving control is to verify that quantities, qualities
and price of food delivered conform to orders placed.
The person that usually responsible for this job is given the job title as
“receiving clerk’.
Establishing standard for receiving
Established standards to govern the receiving process are:
•The quantity delivered should be the same as the quantity listed on order forms
and also should be identical as the quantity listed on the invoice or delivery bill.
•The quality of item delivered should conform to the establishment’s standard
purchase specification for that item
•The prices on the invoice should be the same as those stated on the order form
83
INTRODUCTION
The primary objective of receiving control is to verify that quantities, qualities
and price of food delivered conform to orders placed.
The person that usually responsible for this job is given the job title as
“receiving clerk’.
Establishing standard for receiving
Established standards to govern the receiving process are:
•The quantity delivered should be the same as the quantity listed on order forms
and also should be identical as the quantity listed on the invoice or delivery bill.
•The quality of item delivered should conform to the establishment’s standard
purchase specification for that item
•The prices on the invoice should be the same as those stated on the order form
Establishing standard for receiving
84
THE INVOICE
A bill from a vendor for good or services, often presented as the goods are
delivered or the services performed.
QuantityUnit Description Unit PriceAmount
30 biji Durian 8.50 255.00
10 kg Striploin 12.35 123.50
INVOICE. Gunasemula Company. 230 Kampung Saya
To: The Sugar & Spice Café
Jalan Haji Taha. Date: June 12th
Received By:___________________ Date: ___________
84
THE INVOICE
A bill from a vendor for good or services, often presented as the goods are
delivered or the services performed.
QuantityUnit Description Unit PriceAmount
30 biji Durian 8.50 255.00
10 kg Striploin 12.35 123.50
INVOICE. Gunasemula Company. 230 Kampung Saya
To: The Sugar & Spice Café
Jalan Haji Taha. Date: June 12th
Received By:___________________ Date: ___________
Establishing Standard Procedures for receiving
85
Example of Standard procedure for receiving
1.Verify that the quantity, quality and price for each item delivered
conforms exactly to the order place
2.Acknowledge that quantity, quality and price have been verified
by stamping the invoice with the rubber invoice stamp provided
for that purpose
3.List all invoices for foods delivered on a given day on the
Receiving Clerk’s Daily Report for that day, and complete the
report as required, or enter appropriate information directly into
a computer terminal
4.Forward complete paperwork to proper personnel
5.Move food to appropriate storage areas.
85
Example of Standard procedure for receiving
1.Verify that the quantity, quality and price for each item delivered
conforms exactly to the order place
2.Acknowledge that quantity, quality and price have been verified
by stamping the invoice with the rubber invoice stamp provided
for that purpose
3.List all invoices for foods delivered on a given day on the
Receiving Clerk’s Daily Report for that day, and complete the
report as required, or enter appropriate information directly into
a computer terminal
4.Forward complete paperwork to proper personnel
5.Move food to appropriate storage areas.
Establishing Standard Procedures for receiving
86
INVOICE STAMP
rubberstampusedbyareceivertooverprintasmallformonan
invoiceforthepurposeofrecordingthedataonwhichgoods
werereceived,aswellasthesignatureoftheseveral
individualsverifyingtheaccuracyofdataontheinvoice.
1.Verification of the date on which food was received
2.The signature of the clerk receiving the food who vouches for
the accuracy of quantity, quality and price.
3.The steward’s signature, indicating that the steward knows the
food has been delivered
4.The food controller’s verification of the arithmetical accuracy of
the bill.
5.Signatory approval of the bill for payment by an authorized
individual before a check is drawn.
86
INVOICE STAMP
rubberstampusedbyareceivertooverprintasmallformonan
invoiceforthepurposeofrecordingthedataonwhichgoods
werereceived,aswellasthesignatureoftheseveral
individualsverifyingtheaccuracyofdataontheinvoice.
1.Verification of the date on which food was received
2.The signature of the clerk receiving the food who vouches for
the accuracy of quantity, quality and price.
3.The steward’s signature, indicating that the steward knows the
food has been delivered
4.The food controller’s verification of the arithmetical accuracy of
the bill.
5.Signatory approval of the bill for payment by an authorized
individual before a check is drawn.
Sample of a Invoice Stamp
87
INVOICE STAMP Date:
Received by:
(Receiving Clerk)
Steward:
Price and Extensions Verified:
(F & B Cost Controller)
OK for Payment:
(Account Department)
87
INVOICE STAMP Date:
Received by:
(Receiving Clerk)
Steward:
Price and Extensions Verified:
(F & B Cost Controller)
OK for Payment:
(Account Department)
Listing Invoices on Receiving Clerk’s Daily Report
88
Receiving Clerk’s daily Report is an important accounting
documents.
Food is divided into at least two categories:
•Item Purchase for immediate use –direct (extremely
perishable nature that are purchased more or less daily basis for
immediate use)–and will become the cost immediately.
•Item Purchase to be kept in inventory –store (Meat, cans,
bottles and boxed) –and will become the cost when the item is
issued for production.
The Receiving Clerk’s Daily Report is prepared by receiving clerk,
who merely copies data from each invoice to appropriate columns
on the reported and then enters the total for each invoice into
one of the three columns under the general heading “Purchase
Journal Distribution” –Food Direct, Food Stores or
Sundries.
88
Receiving Clerk’s daily Report is an important accounting
documents.
Food is divided into at least two categories:
•Item Purchase for immediate use –direct (extremely
perishable nature that are purchased more or less daily basis for
immediate use)–and will become the cost immediately.
•Item Purchase to be kept in inventory –store (Meat, cans,
bottles and boxed) –and will become the cost when the item is
issued for production.
The Receiving Clerk’s Daily Report is prepared by receiving clerk,
who merely copies data from each invoice to appropriate columns
on the reported and then enters the total for each invoice into
one of the three columns under the general heading “Purchase
Journal Distribution” –Food Direct, Food Stores or
Sundries.
Receiving Clerk’s Daily Report
Receiving Clerk’s Daily Report No. 1
Date: June 11, xxxx
QTY UnitDescription √
Unit
Price Amount
Total
Amount
Purchase Journal Distribution
Direct
Food
Food
Stores
Sundries
Market Price Meats
30
lbsStrip Steak
√ 7.95 238.50
10
lbsBreast of veal
√ 4.65 46.50
285.00 285.00
Jong’s Farm
10
kgCrocodile Meat
√ 2.50 25.0025.00 25.00
Kau Pun Farm
1
KgDaun Kucai
√ 5.00 5.00
2
BdlPucuk Paku
√ 2.00 4.00
9.00 9.00
319.00319.00 9.00 310.00
89
Receiving Clerk’s Daily Report No. 1
Date: June 11, xxxx
QTY UnitDescription √
Unit
Price Amount
Total
Amount
Purchase Journal Distribution
Direct
Food
Food
Stores
Sundries
Market Price Meats
30
lbsStrip Steak
√ 7.95 238.50
10
lbsBreast of veal
√ 4.65 46.50
285.00 285.00
Jong’s Farm
10
kgCrocodile Meat
√ 2.50 25.0025.00 25.00
Kau Pun Farm
1
KgDaun Kucai
√ 5.00 5.00
2
BdlPucuk Paku
√ 2.00 4.00
9.00 9.00
319.00319.00 9.00 310.00
89
TUTORIALS
1. List 10 items considered perishable and 10 considered nonperishable in the
foodservice industry.
2. Nestor ’ s Restaurant uses the periodic order method, placing orders
every two weeks. Determine the quantity of canned peaches to order
today, given the following:
a. Normal usage is one case of 24 cans per week.
b. Quantity on hand is 10 cans.
c. Desired ending inventory is 16 cans.
3. Harvey ’ s Restaurant uses the periodic order method, ordering once a
month. Determine the proper quantity of tomato juice to order today,
given the following:
a. Normal usage is one case of 12 cans per week.
b. Quantity on hand is 6 cans.
c. Desired ending inventory is 18 cans.
d. The coming month is expected to be very busy, requiring 50 percent
more tomato juice than normal.
1. List 10 items considered perishable and 10 considered nonperishable in the
foodservice industry.
2. Nestor ’ s Restaurant uses the periodic order method, placing orders
every two weeks. Determine the quantity of canned peaches to order
today, given the following:
a. Normal usage is one case of 24 cans per week.
b. Quantity on hand is 10 cans.
c. Desired ending inventory is 16 cans.
3. Harvey ’ s Restaurant uses the periodic order method, ordering once a
month. Determine the proper quantity of tomato juice to order today,
given the following:
a. Normal usage is one case of 12 cans per week.
b. Quantity on hand is 6 cans.
c. Desired ending inventory is 18 cans.
d. The coming month is expected to be very busy, requiring 50 percent
more tomato juice than normal.
TUTORIALS
4. The Midtown Restaurant uses the perpetual order method. One of the
items to be ordered is canned pears. Determine reorder point and reorder
quantity, given the following:
a. Normal usage is 21 cans per week.
b. It takes four days to get delivery of the item.
c. Par stock is set at 42 cans.
d. Cans come packed 12 to a case.
5. The Last Chance Restaurant uses the perpetual order method. One of
the items in the inventory is canned green beans. Determine reorder
point and reorder quantity, given the following:
a. Normal usage is two cans per day.
b. It takes five days to get delivery of the item.
c. Par stock is 29 cans.
d. Cans come packed six to a case.
4. The Midtown Restaurant uses the perpetual order method. One of the
items to be ordered is canned pears. Determine reorder point and reorder
quantity, given the following:
a. Normal usage is 21 cans per week.
b. It takes four days to get delivery of the item.
c. Par stock is set at 42 cans.
d. Cans come packed 12 to a case.
5. The Last Chance Restaurant uses the perpetual order method. One of
the items in the inventory is canned green beans. Determine reorder
point and reorder quantity, given the following:
a. Normal usage is two cans per day.
b. It takes five days to get delivery of the item.
c. Par stock is 29 cans.
d. Cans come packed six to a case.
CHAPTER 5
FOOD STORING & ISSUING CONTROL
DHM
FOOD AND BEVERAGE COST CONTROL
FOOD STORING & ISSUING CONTROL
DHM
FOOD AND BEVERAGE COST CONTROL
Food Storing & Issuing Control
93
STORING CONTROL:
ESTABLISHING STANDARDS AND STANDARD
PROCEDURES FOR STORING
In general, the standard established for storing food should
address five principal concerns:
1.Condition of facilities and equipment
2.Arrangement of Food
3.Security of Storage areas
4.Location of Storage Facilities
5.Dating and pricing of stored food
93
STORING CONTROL:
ESTABLISHING STANDARDS AND STANDARD
PROCEDURES FOR STORING
In general, the standard established for storing food should
address five principal concerns:
1.Condition of facilities and equipment
2.Arrangement of Food
3.Security of Storage areas
4.Location of Storage Facilities
5.Dating and pricing of stored food
Factor 1. Condition of facilities and equipment
94
Thefactorthatinvolvesinmaintainingproperinternal
conditionsinclude:
Temperature(Keyfactorsinstoringfoodespeciallyfor
perishableitem)
Foodlifecanbemaximizedwhenfoodisstoredatthe
correcttemperatureandattheproperlevelof
humidity.
Fresh meats: 34 –36 °F (1-2 °C)
Fresh produce: 34 –36 °F (1-2 °C)
Fresh dairy products: 34 –36 °F (1-2 °C)
Fresh fish: 30 –34 °F (-1 to 1°C)
Frozen foods: 10 –0 °F (-23 to -18°C)
94
Thefactorthatinvolvesinmaintainingproperinternal
conditionsinclude:
Temperature(Keyfactorsinstoringfoodespeciallyfor
perishableitem)
Foodlifecanbemaximizedwhenfoodisstoredatthe
correcttemperatureandattheproperlevelof
humidity.
Fresh meats: 34 –36 °F (1-2 °C)
Fresh produce: 34 –36 °F (1-2 °C)
Fresh dairy products: 34 –36 °F (1-2 °C)
Fresh fish: 30 –34 °F (-1 to 1°C)
Frozen foods: 10 –0 °F (-23 to -18°C)
Storage Container (Appropriate container especially for staple
food, fresh food and cooked or processed food)
Shelving (Shelving should be slatted to permit maximum air
circulation for perishable material and solid steel shelving for
non-perishable, and raised a few inches above the floor level)
Cleanliness (Absolute cleanliness)
Factor 1. Condition of facilities and
equipment
food, fresh food and cooked or processed food)
Shelving (Shelving should be slatted to permit maximum air
circulation for perishable material and solid steel shelving for
non-perishable, and raised a few inches above the floor level)
Cleanliness (Absolute cleanliness)
Factor 1. Condition of facilities and
equipment
Factor 2: Arrangement of Foods
96
Factors involved in maintaining appropriate internal
arrangement of food include:
1.KeepingtheMost-Useditemreadilyavailable.(Keptmost
useditemclosesttotheentrancetendtoreducethetime
requiredtomoveneededfoodsfromstorageto
productionandthustendstoreducelaborcosts.)
2.Fixing definite location
(Each particular item should always be found in the same
location, and attention should be given to ensuring that
new deliveries of the item are stored in the same
location.)
3. Rotation of Stock (FIFO system)
(storingnewdeliveriesofanitembehindthequantities
alreadyonhand,thusensuringthatolderitemswillbe
usedfirst.Thisreducesthepossibilitiesforspoilage.)
96
Factors involved in maintaining appropriate internal
arrangement of food include:
1.KeepingtheMost-Useditemreadilyavailable.(Keptmost
useditemclosesttotheentrancetendtoreducethetime
requiredtomoveneededfoodsfromstorageto
productionandthustendstoreducelaborcosts.)
2.Fixing definite location
(Each particular item should always be found in the same
location, and attention should be given to ensuring that
new deliveries of the item are stored in the same
location.)
3. Rotation of Stock (FIFO system)
(storingnewdeliveriesofanitembehindthequantities
alreadyonhand,thusensuringthatolderitemswillbe
usedfirst.Thisreducesthepossibilitiesforspoilage.)
Factor 3: Location of Storage Facilities
97
the storage facilities for both perishable and
nonperishable foods should be located between receiving
areas and preparation areas, preferably close to both. A
properly located storage facility will have four effects:
1. Speeding the storing and issuing of food
2. Maximizing security
3. Reducing labor requirements
4. Minimizing infestation of rodents and other unwanted
creatures
97
the storage facilities for both perishable and
nonperishable foods should be located between receiving
areas and preparation areas, preferably close to both. A
properly located storage facility will have four effects:
1. Speeding the storing and issuing of food
2. Maximizing security
3. Reducing labor requirements
4. Minimizing infestation of rodents and other unwanted
creatures
Factor 4: Security
98
Foodshouldneverbestoredinamannerthatpermits
pilferage.Thatisanotherreasonformovingfoodsfrom
thereceivingareatostorageasquicklyaspossible.
Employeesshouldnotbepermittedtoremoveitemsat
will.Typically,astoreroomiskeptopenatspecifiedtimes
forspecifiedperiodswellknowntothestaffandis
otherwiseclosedtoenablethestoreroomclerktoattend
tootherduties.
Whenthestoreroomisclosed,itshouldbelocked,and
thesinglekeyshouldbeinthestoreroomclerk’s
possession.Insuchcases,oneadditionalemergency
backupkeyisusuallykeptbythemanagerorinthe
officesafe.
98
Foodshouldneverbestoredinamannerthatpermits
pilferage.Thatisanotherreasonformovingfoodsfrom
thereceivingareatostorageasquicklyaspossible.
Employeesshouldnotbepermittedtoremoveitemsat
will.Typically,astoreroomiskeptopenatspecifiedtimes
forspecifiedperiodswellknowntothestaffandis
otherwiseclosedtoenablethestoreroomclerktoattend
tootherduties.
Whenthestoreroomisclosed,itshouldbelocked,and
thesinglekeyshouldbeinthestoreroomclerk’s
possession.Insuchcases,oneadditionalemergency
backupkeyisusuallykeptbythemanagerorinthe
officesafe.
Factor 5: Dating and Pricing
99
Itisdesirabletodateitemsastheyareputawayon
shelves,sothatthestoreroomclerkcanbecertainof
theageofallitemsandmakeprovisionsfortheiruse
beforetheycanspoil.
allitemsshouldbepricedasgoodsareputaway,with
thecostofeachpackageclearlymarkedonthe
package.Followingthisprocedurewillgreatlysimplify
issuing,becausethestoreroomclerkwillbeableto
pricerequisitionswithlittledifficulty.
99
Itisdesirabletodateitemsastheyareputawayon
shelves,sothatthestoreroomclerkcanbecertainof
theageofallitemsandmakeprovisionsfortheiruse
beforetheycanspoil.
allitemsshouldbepricedasgoodsareputaway,with
thecostofeachpackageclearlymarkedonthe
package.Followingthisprocedurewillgreatlysimplify
issuing,becausethestoreroomclerkwillbeableto
pricerequisitionswithlittledifficulty.
Food Storing & Issuing Control
100
ISSUING CONTROL:
ESTABLISHING STANDARDS AND STANDARD
PROCEDURES FOR ISSUING
There are two elements in the issuing process:
(1) The physical movement of foods from storage facilities
to food preparation areas
PhysicalMovement ofFoodfromstoragefacilitiesisthe
movementoffoodfromthestoragefacilitiestothepreparation
area.Practicesfordoingthisvariesfromoneestablishmentto
otherestablishmentduetothemanagement policiesand
proceduresandpriority
100
ISSUING CONTROL:
ESTABLISHING STANDARDS AND STANDARD
PROCEDURES FOR ISSUING
There are two elements in the issuing process:
(1) The physical movement of foods from storage facilities
to food preparation areas
PhysicalMovement ofFoodfromstoragefacilitiesisthe
movementoffoodfromthestoragefacilitiestothepreparation
area.Practicesfordoingthisvariesfromoneestablishmentto
otherestablishmentduetothemanagement policiesand
proceduresandpriority
Issuing Control: Establishing Standard and
Standard Procedure for Issuing
101
(2) The record keeping associated with determining the cost of
the food issued.
DIRECT
Directarechargetofoodcostastheyarereceiveddirectlyon
assumptionthattheseperishableitemhavebeenpurchasedfor
immediateuse.Figuresin“FOODDIRECT”columninReceiving
Clerk’sDailyReportwillbecalculateddirectlyintotheparticular
dayfoodcost.
Standard Procedure for Issuing
101
(2) The record keeping associated with determining the cost of
the food issued.
DIRECT
Directarechargetofoodcostastheyarereceiveddirectlyon
assumptionthattheseperishableitemhavebeenpurchasedfor
immediateuse.Figuresin“FOODDIRECT”columninReceiving
Clerk’sDailyReportwillbecalculateddirectlyintotheparticular
dayfoodcost.
Issuing Control: Establishing Standard and
Standard Procedure for Issuing
102
(2) The record keeping associated with determining the cost of
the food issued.
STORES
Thefoodcategoryknownasstoreswaspreviouslydescribedas
consistingofstaples.Whenpurchased,thesefoodsare
consideredpartofinventoryuntilissuedforuseandarenot
includedincostfiguresuntiltheyareissued.Therefore,it
followsthatrecordsofissuesmustbekeptinordertodetermine
thecostofstores.Forcontrolpurposes,asystemmustbe
establishedtoensurethatnostoresareissuedunlesskitchen
personnelsubmitlistsoftheitemsandquantitiesneeded.
Standard Procedure for Issuing
102
(2) The record keeping associated with determining the cost of
the food issued.
STORES
Thefoodcategoryknownasstoreswaspreviouslydescribedas
consistingofstaples.Whenpurchased,thesefoodsare
consideredpartofinventoryuntilissuedforuseandarenot
includedincostfiguresuntiltheyareissued.Therefore,it
followsthatrecordsofissuesmustbekeptinordertodetermine
thecostofstores.Forcontrolpurposes,asystemmustbe
establishedtoensurethatnostoresareissuedunlesskitchen
personnelsubmitlistsoftheitemsandquantitiesneeded.
Issuing Control: Establishing Standard and
Standard Procedure for Issuing
103
(2) The record keeping associated with determining the cost of
the food issued.
TheRequisitionisaformfilledinbyamemberofthekitchenstaff.It
liststheitemsandquantitiesofstoresthatthekitchenstaffneeds
forthecurrentday’sproduction.Each
requisitionshouldbereviewedbythechef,whoshouldchecktosee
thatallrequireditemsarelistedandthatthequantitylistedforeach
isaccurate.Ifthelistofitemsandquantitiesiscorrect,thechef
signsandthusapprovestherequisition.
Standard Procedure for Issuing
103
(2) The record keeping associated with determining the cost of
the food issued.
TheRequisitionisaformfilledinbyamemberofthekitchenstaff.It
liststheitemsandquantitiesofstoresthatthekitchenstaffneeds
forthecurrentday’sproduction.Each
requisitionshouldbereviewedbythechef,whoshouldchecktosee
thatallrequireditemsarelistedandthatthequantitylistedforeach
isaccurate.Ifthelistofitemsandquantitiesiscorrect,thechef
signsandthusapprovestherequisition.
Requisition Form Date: 9
th
Mar 2XXX
Department: Main Kitchen
QuantityDescription Unit Cost Total Cost
6 #10 Cans Green Peas $2.79 $16.74
50 Lbs. Sugar 0.39 19.50
40 Lbs. Ground Beef 2.59 103.60
6 Loin Pork (108 lbs. per tag) 3.39 258.12
TOTAL $397.96
Charge to: FOOD Department
___________
Requested by
The Requisition Form
th
Mar 2XXX
Department: Main Kitchen
QuantityDescription Unit Cost Total Cost
6 #10 Cans Green Peas $2.79 $16.74
50 Lbs. Sugar 0.39 19.50
40 Lbs. Ground Beef 2.59 103.60
6 Loin Pork (108 lbs. per tag) 3.39 258.12
TOTAL $397.96
Charge to: FOOD Department
___________
Requested by
The Requisition Form
Food & Beverage Transfer
105
F&B Transfer means the transfer of item intended for a section to
another section that requires it.
Intra-unit Transfer
are food and beverage transfers between departments of a food
and beverage operation. They include transfers of food and liquor
between the kitchen and bar, and between kitchen and kitchen in
those larger operations that have multiple feeding facilities.
Between Bar and Kitchen
Many kitchens use beverage items such as wine, cordials, brandy, and
even ale to produce sauces, parfaits, certain baked items, and rarebits.
Occasionally, these beverages are purchased by the food department for
use in the kitchen, kept in a storeroom until needed, and then issued on
requisitions directly to the kitchen
105
F&B Transfer means the transfer of item intended for a section to
another section that requires it.
Intra-unit Transfer
are food and beverage transfers between departments of a food
and beverage operation. They include transfers of food and liquor
between the kitchen and bar, and between kitchen and kitchen in
those larger operations that have multiple feeding facilities.
Between Bar and Kitchen
Many kitchens use beverage items such as wine, cordials, brandy, and
even ale to produce sauces, parfaits, certain baked items, and rarebits.
Occasionally, these beverages are purchased by the food department for
use in the kitchen, kept in a storeroom until needed, and then issued on
requisitions directly to the kitchen
Food & Beverage Transfer
106
Inter-unit Transfer are transfers of food and beverage between
units in a chain. The two examples that follow illustrate inter unit
transfers and the effect of such transfers on food costs. In some
instances, small chains produce some items (e.g., baked goods) in
only one unit and then distribute those items to other units in the
chain. If the ingredients for the baked goods come from that
particular unit ’ s regular supplies, then some record must be
made of the cost of the ingredients used.
106
Inter-unit Transfer are transfers of food and beverage between
units in a chain. The two examples that follow illustrate inter unit
transfers and the effect of such transfers on food costs. In some
instances, small chains produce some items (e.g., baked goods) in
only one unit and then distribute those items to other units in the
chain. If the ingredients for the baked goods come from that
particular unit ’ s regular supplies, then some record must be
made of the cost of the ingredients used.
CHAPTER 7
FOOD PRODUCTION CONTROL
I. PORTIONS
DHM
FOOD AND BEVERAGE COST CONTROL
FOOD PRODUCTION CONTROL
I. PORTIONS
DHM
FOOD AND BEVERAGE COST CONTROL
Food Production Control I. Portions
The standards and standard procedures for production control are
designed to ensure that all portions of any given item conform to
management ’ s plans for that item and that, as far as possible, each
portion of any given item is identical to all other portions of the
same item.
Portion for any given menu should be identical in 4 respect.
1.Ingredients
2.Proportions of ingredients
3.Production methods
4.Quantity
To achieved the 4 respected areas we need to have
1.Standard Portion Size
2.Standard Recipe
3.Standard Portion Cost
The standards and standard procedures for production control are
designed to ensure that all portions of any given item conform to
management ’ s plans for that item and that, as far as possible, each
portion of any given item is identical to all other portions of the
same item.
Portion for any given menu should be identical in 4 respect.
1.Ingredients
2.Proportions of ingredients
3.Production methods
4.Quantity
To achieved the 4 respected areas we need to have
1.Standard Portion Size
2.Standard Recipe
3.Standard Portion Cost
Standard Portion Size
109
Oneofthemostimportantstandardsthatanyfoodserviceoperation
mustestablishisthestandardportionsize,definedasthequantityof
anyitemthatistobeservedeachtimethatitemisordered.Ineffect,
thestandardportionsizeforanyitemisthefixedquantityofagiven
menuitemthatmanagement intendstogiveeachcustomerinreturn
forthefixedsellingpriceidentifiedinthemenu.Itispossibleand
desirableformanagement toestablishthesefixedquantitiesinvery
clearterms.Everyitemonamenucanbequantifiedinoneofthree
ways:byweight,byvolume,orbycount.
Everyitemonamenucanbequantifiedinoneofthethreeway:
ByWeight
Canbeexpressesinounceorgramsusedtomeasureportionsizesfor
anumberofmenuitems.
ByVolume
Isusedasthemeasureforportionofmanymenuitemsusuallythatof
liquidinnature,Milk,soup,juicesofcoffees
ByCount
Usedtoidentifyportionsize,suchassausage,eggsandshrimps
109
Oneofthemostimportantstandardsthatanyfoodserviceoperation
mustestablishisthestandardportionsize,definedasthequantityof
anyitemthatistobeservedeachtimethatitemisordered.Ineffect,
thestandardportionsizeforanyitemisthefixedquantityofagiven
menuitemthatmanagement intendstogiveeachcustomerinreturn
forthefixedsellingpriceidentifiedinthemenu.Itispossibleand
desirableformanagement toestablishthesefixedquantitiesinvery
clearterms.Everyitemonamenucanbequantifiedinoneofthree
ways:byweight,byvolume,orbycount.
Everyitemonamenucanbequantifiedinoneofthethreeway:
ByWeight
Canbeexpressesinounceorgramsusedtomeasureportionsizesfor
anumberofmenuitems.
ByVolume
Isusedasthemeasureforportionofmanymenuitemsusuallythatof
liquidinnature,Milk,soup,juicesofcoffees
ByCount
Usedtoidentifyportionsize,suchassausage,eggsandshrimps
Standard Portion Size
110
Manydevicesareavailabletohelpfoodserviceoperatorsstandardize
portionsizes.Amongthemorecommonaretheaforementionedscoops
andslottedspoons,aswellasladles,portionscales,andmeasuringcups.
Eventhenumberscaleordialonaslicingmachine,designedtoregulate
thethicknessofslices,canaidinstandardizingportionsize:Amanager
maystipulateaparticularnumberofslicesofanitemonasandwichand
thendirectthattheitembeslicedwiththedialataparticularsetting
AdvantagesforpracticingStandardPortionSize
Ithelpsreducecustomerdiscontentasthecustomercannotcomparehis
orherportionunfavorablywiththatofothercustomerandfeel
dissatisfiedorcheated.
Ithelptoeliminateanimosityofmiscommunicationbetweenthekitchen
staffandtheserverovertheportionsizethatleadtodelayintheserving
offood.
Ithelptoeliminateexcessivecostsofoverportionedmenu.
Priceonthemenuisusuallyfixed,thusitwillalsoreflecttheportionsize
ofthemenu.Iftheportionsizeisconstantlychangethenitwill
dissatisfiedthecustomerandserver.
110
Manydevicesareavailabletohelpfoodserviceoperatorsstandardize
portionsizes.Amongthemorecommonaretheaforementionedscoops
andslottedspoons,aswellasladles,portionscales,andmeasuringcups.
Eventhenumberscaleordialonaslicingmachine,designedtoregulate
thethicknessofslices,canaidinstandardizingportionsize:Amanager
maystipulateaparticularnumberofslicesofanitemonasandwichand
thendirectthattheitembeslicedwiththedialataparticularsetting
AdvantagesforpracticingStandardPortionSize
Ithelpsreducecustomerdiscontentasthecustomercannotcomparehis
orherportionunfavorablywiththatofothercustomerandfeel
dissatisfiedorcheated.
Ithelptoeliminateanimosityofmiscommunicationbetweenthekitchen
staffandtheserverovertheportionsizethatleadtodelayintheserving
offood.
Ithelptoeliminateexcessivecostsofoverportionedmenu.
Priceonthemenuisusuallyfixed,thusitwillalsoreflecttheportionsize
ofthemenu.Iftheportionsizeisconstantlychangethenitwill
dissatisfiedthecustomerandserver.
Standard Recipe
111
Anotherimportantproductionstandardistherecipe.Arecipeisalistof
theingredientsandthequantitiesofthoseingredientsneededto
produceaparticularitem,alongwithaprocedureormethodtofollow.
Astandardrecipeistherecipethathasbeendesignatedthecorrectone
touseinagivenestablishment.
Standardrecipeshelptoensurethatthequalityofanyitemwillbethe
sameeachtimetheitemisproduced.Theyalsohelptoestablish
consistencyoftaste,appearance,andcustomeracceptance.
thesameingredientsareusedinthecorrectproportionsandthesame
procedureisfollowed,theresultsshouldbenearlyidenticaleachtime
thestandardrecipeisused,evenifdifferentpeoplearedoingthework.
Inaddition,returningcustomerswillbemorelikelytoreceiveitemsof
identicalquality.
Standardrecipesarealsoveryimportanttofoodcontrol.Without
standardrecipes,costscannotbecontrolledeffectively.Ifamenuitem
isproducedbydifferentmethods,withdifferentingredients,andin
differentproportionseachtimeitismade,costswillbedifferenteach
timeanygivenquantityisproduced
111
Anotherimportantproductionstandardistherecipe.Arecipeisalistof
theingredientsandthequantitiesofthoseingredientsneededto
produceaparticularitem,alongwithaprocedureormethodtofollow.
Astandardrecipeistherecipethathasbeendesignatedthecorrectone
touseinagivenestablishment.
Standardrecipeshelptoensurethatthequalityofanyitemwillbethe
sameeachtimetheitemisproduced.Theyalsohelptoestablish
consistencyoftaste,appearance,andcustomeracceptance.
thesameingredientsareusedinthecorrectproportionsandthesame
procedureisfollowed,theresultsshouldbenearlyidenticaleachtime
thestandardrecipeisused,evenifdifferentpeoplearedoingthework.
Inaddition,returningcustomerswillbemorelikelytoreceiveitemsof
identicalquality.
Standardrecipesarealsoveryimportanttofoodcontrol.Without
standardrecipes,costscannotbecontrolledeffectively.Ifamenuitem
isproducedbydifferentmethods,withdifferentingredients,andin
differentproportionseachtimeitismade,costswillbedifferenteach
timeanygivenquantityisproduced
Standard Portion Cost
113
Astandardportioncostcanbecalculatedforeveryitemonevery
menu,providedthattheingredients,proportions,productionmethods,
andportionsizeshavebeenstandardizedaspreviouslydiscussed.In
general,calculatingstandardportioncostmerelyrequiresthatone
determinethecostofeachingredientusedtoproduceaquantityofa
givenmenuitem,addthecostsoftheindividualingredientstoarriveat
atotal,andthendividethetotalbythenumberofportionsproduced.
Standardportioncostisdefinedasthedollaramountthatastandard
portionshouldcost,giventhestandardsandstandardproceduresforits
production.Thestandardportioncostforagivenmenuitemcanbe
viewedasabudgetfortheproductionofoneportionofthatitem.There
areseveralreasonsfordeterminingstandardportioncosts.Themost
obviousisthatoneshouldhaveareasonablyclearideaofthecostofa
menuitembeforeestablishingamenusalespriceforthatitem
113
Astandardportioncostcanbecalculatedforeveryitemonevery
menu,providedthattheingredients,proportions,productionmethods,
andportionsizeshavebeenstandardizedaspreviouslydiscussed.In
general,calculatingstandardportioncostmerelyrequiresthatone
determinethecostofeachingredientusedtoproduceaquantityofa
givenmenuitem,addthecostsoftheindividualingredientstoarriveat
atotal,andthendividethetotalbythenumberofportionsproduced.
Standardportioncostisdefinedasthedollaramountthatastandard
portionshouldcost,giventhestandardsandstandardproceduresforits
production.Thestandardportioncostforagivenmenuitemcanbe
viewedasabudgetfortheproductionofoneportionofthatitem.There
areseveralreasonsfordeterminingstandardportioncosts.Themost
obviousisthatoneshouldhaveareasonablyclearideaofthecostofa
menuitembeforeestablishingamenusalespriceforthatitem
CALCULATING STANDARD PORTION COSTS
There are several methods for calculating standard portion costs:
1. Formula
For many (perhaps even for a majority) of the menu items prepared in
foodservice establishments, determining standard portion cost can be very
simple. For a large number of items, one may determine portion cost by means
of this formula:
Standard portion cost = Purchase price per unit
Number of portions per unit
For example, consider an establishment serving eggs on the breakfast
menu, with two eggs as the standard portion. One can determine the standard
cost of the portion of the eggs by dividing the cost of a 30 -dozen case of eggs
—say, $ 41.40 —by the number of two -egg portions it contains (180) to find
the standard portion cost of $ 0.23.
Standard portion cost = 41.40 purchase price per case
180 std. portion per case
= $0.23
There are several methods for calculating standard portion costs:
1. Formula
For many (perhaps even for a majority) of the menu items prepared in
foodservice establishments, determining standard portion cost can be very
simple. For a large number of items, one may determine portion cost by means
of this formula:
Standard portion cost = Purchase price per unit
Number of portions per unit
For example, consider an establishment serving eggs on the breakfast
menu, with two eggs as the standard portion. One can determine the standard
cost of the portion of the eggs by dividing the cost of a 30 -dozen case of eggs
—say, $ 41.40 —by the number of two -egg portions it contains (180) to find
the standard portion cost of $ 0.23.
Standard portion cost = 41.40 purchase price per case
180 std. portion per case
= $0.23
CALCULATING STANDARD PORTION COSTS
There are several methods for calculating standard portion costs:
2. Recipe detail and cost card
For menu items produced from standard recipes, it is possible to
determine the standard cost of one portion by using a form known
as a recipe detail and cost card .
There are several methods for calculating standard portion costs:
2. Recipe detail and cost card
For menu items produced from standard recipes, it is possible to
determine the standard cost of one portion by using a form known
as a recipe detail and cost card .
CALCULATING STANDARD PORTION COSTS
There are several methods for calculating standard portion costs:
3. Butcher test
Whenmeat,fish,andpoultryarepurchasedaswholesalecuts,the
purchaserpaysthesamepriceforeverypoundoftheitem
purchased,eventhough,afterbutchering,theresultingpartsmay
haveentirelydifferentvalues.If,forexample,aparticularcutof
beefisapproximatelyhalffatandhalfusablemeat,thetwoparts
clearlyhavedifferentusesanddifferentvalues,eventhoughthey
werepurchasedatthesamepriceperpoundbecausebothwere
partofone
wholesalecut.Amongotherpurposes,thebutchertestisdesigned
toestablisharationalvaluefortheprimarypartofthewholesale
piece.
There are several methods for calculating standard portion costs:
3. Butcher test
Whenmeat,fish,andpoultryarepurchasedaswholesalecuts,the
purchaserpaysthesamepriceforeverypoundoftheitem
purchased,eventhough,afterbutchering,theresultingpartsmay
haveentirelydifferentvalues.If,forexample,aparticularcutof
beefisapproximatelyhalffatandhalfusablemeat,thetwoparts
clearlyhavedifferentusesanddifferentvalues,eventhoughthey
werepurchasedatthesamepriceperpoundbecausebothwere
partofone
wholesalecut.Amongotherpurposes,thebutchertestisdesigned
toestablisharationalvaluefortheprimarypartofthewholesale
piece.
CALCULATING STANDARD PORTION COSTS
There are several methods for calculating standard portion costs:
4. Cooking loss test
Theprimarypurposeforthecookinglosstestisthesameasthat
forthebutchertest:determiningstandardportioncost.Thecooking
losstestisusedforthoseitemsthatcannotbeportioneduntilafter
cookingiscomplete.Withtheseitems,onemusttakeintoaccount
theweightlossthatoccursduringcooking.Therefore,onecannot
determinethequantityremainingtobeportioneduntilcookingis
completedandportionableweightcanbedetermined.Cookingloss
varieswithcookingtimeandtemperature,anditmustbetakeninto
accountindeterminingstandardportioncosts.
There are several methods for calculating standard portion costs:
4. Cooking loss test
Theprimarypurposeforthecookinglosstestisthesameasthat
forthebutchertest:determiningstandardportioncost.Thecooking
losstestisusedforthoseitemsthatcannotbeportioneduntilafter
cookingiscomplete.Withtheseitems,onemusttakeintoaccount
theweightlossthatoccursduringcooking.Therefore,onecannot
determinethequantityremainingtobeportioneduntilcookingis
completedandportionableweightcanbedetermined.Cookingloss
varieswithcookingtimeandtemperature,anditmustbetakeninto
accountindeterminingstandardportioncosts.
Using the Yield Percentage
119
Or yield factor is defined as the percent of a whole purchase unit of
meat, poultry or fish that is available for portioning after any required
in-house processing has been completed.
Quantity = Number of portions X portion size (as a decimal) /Yield
percentage
Number of portions =
Portion size =
Yield percentage =
Quantity x Yield percentage
Portion size
Quantity x Yield percentage
Number of portions
Number of portions x Portion size
Quantity
119
Or yield factor is defined as the percent of a whole purchase unit of
meat, poultry or fish that is available for portioning after any required
in-house processing has been completed.
Quantity = Number of portions X portion size (as a decimal) /Yield
percentage
Number of portions =
Portion size =
Yield percentage =
Quantity x Yield percentage
Portion size
Quantity x Yield percentage
Number of portions
Number of portions x Portion size
Quantity
CHAPTER 7
FOOD PRODUCTION CONTROL
II. QUANTITIES
DHM
FOOD AND BEVERAGE COST CONTROL
FOOD PRODUCTION CONTROL
II. QUANTITIES
DHM
FOOD AND BEVERAGE COST CONTROL
PROBLEMS
Assumethatcontrolhasbeenestablishedoverindividualportionsandwill
shiftourfocustothenumberofportionsproducedforeachitemonamenu
foragivendayormeal.Afterall,ifthecostofaportionofsomeitemis
controlledat,say,$4.50perserving,andtheestablishmentproduces100
portionsbutsellsonly40,therewillbe60portionsunsold.Thesemayor
maynotbesalableonanotherday.Eveniftheyaresalable,theseportions
arelikelytobeoflowerqualitythanwhentheywerefirstproduced.Itis
alsopossiblethattheycannotbesoldintheiroriginalform,butmustbe
convertedintosomeotheritemthatwillbesoldatalowersalesprice.
Sometimes,ifnoneofthesepossibilitiesarefeasible,itmaybenecessaryto
throwthefoodaway.Inanycase,thereisexcessivecost—eitherthecost
ofthefoodorthecostofadditionallaborthatwouldnothavebeenrequired
iftheestablishmenthadproduced40portionsratherthan100.Such
excessivecostscanbereducedoreliminatedbyapplyingthefour-step
controlprocesstotheproblemofquantityproduction.
Assumethatcontrolhasbeenestablishedoverindividualportionsandwill
shiftourfocustothenumberofportionsproducedforeachitemonamenu
foragivendayormeal.Afterall,ifthecostofaportionofsomeitemis
controlledat,say,$4.50perserving,andtheestablishmentproduces100
portionsbutsellsonly40,therewillbe60portionsunsold.Thesemayor
maynotbesalableonanotherday.Eveniftheyaresalable,theseportions
arelikelytobeoflowerqualitythanwhentheywerefirstproduced.Itis
alsopossiblethattheycannotbesoldintheiroriginalform,butmustbe
convertedintosomeotheritemthatwillbesoldatalowersalesprice.
Sometimes,ifnoneofthesepossibilitiesarefeasible,itmaybenecessaryto
throwthefoodaway.Inanycase,thereisexcessivecost—eitherthecost
ofthefoodorthecostofadditionallaborthatwouldnothavebeenrequired
iftheestablishmenthadproduced40portionsratherthan100.Such
excessivecostscanbereducedoreliminatedbyapplyingthefour-step
controlprocesstotheproblemofquantityproduction.
122
Food Production Control II: Quantities
This topic will look into the planning of how many is enough when producing. The
quantity of each production will also need to be control as to help in reducing
excessive cost though wastage if overproduction or customer dissatisfaction if it is
underproduction.
Factor need to be considered are:
1.Maintaining sales history
2.Forecasting portion sales
3.Determining production quantities
Food Production Control II: Quantities
This topic will look into the planning of how many is enough when producing. The
quantity of each production will also need to be control as to help in reducing
excessive cost though wastage if overproduction or customer dissatisfaction if it is
underproduction.
Factor need to be considered are:
1.Maintaining sales history
2.Forecasting portion sales
3.Determining production quantities
Maintaining Sales History
Asaleshistoryisawrittenrecordofthenumberofportionsof
eachmenuitemsoldeverytimethatitemappearsonthemenu.It
isasummaryofportionsales.
thebestdecisionsonthenatureofthesaleshistoryarebasedon
theneedforinformationthatcanbeusedtoimproveoperations.
Unlesstheinformationisusefulinleadingtobettercontrolover
costs,itsmaintenancecannotbejustified.
thebasicinformationisincorporatedintothesaleshistory,itis
necessarytounderstandthetwomethodsusedforrecording
customers’selections:manualandelectronic.
Asaleshistoryisawrittenrecordofthenumberofportionsof
eachmenuitemsoldeverytimethatitemappearsonthemenu.It
isasummaryofportionsales.
thebestdecisionsonthenatureofthesaleshistoryarebasedon
theneedforinformationthatcanbeusedtoimproveoperations.
Unlesstheinformationisusefulinleadingtobettercontrolover
costs,itsmaintenancecannotbejustified.
thebasicinformationisincorporatedintothesaleshistory,itis
necessarytounderstandthetwomethodsusedforrecording
customers’selections:manualandelectronic.
Portion sales records
Regardless of whether the portion sales records are stored
manually or electronically, they are likely to be arranged in one of
three ways:
1. By operating period, such as one week or month, so that all
sales records for an entire operating period can be viewed together
on one page, card or screen.
2. By day of the week , so that all sales records for a given day
(e.g. Tuesday) for a period of several weeks can be compared.
3. By entrée item, so that the degree of popularity of a given
item can be seen over time.
Regardless of whether the portion sales records are stored
manually or electronically, they are likely to be arranged in one of
three ways:
1. By operating period, such as one week or month, so that all
sales records for an entire operating period can be viewed together
on one page, card or screen.
2. By day of the week , so that all sales records for a given day
(e.g. Tuesday) for a period of several weeks can be compared.
3. By entrée item, so that the degree of popularity of a given
item can be seen over time.
Popularity Index
Popularity index is defined as the ratio of portion sales for a given menu item to
total portion sales for all menu items
The popularity index is calculated by dividing portion sales for a given item by the
total portion sales for all menu items and then multiplying by 100 in order to convert
to a percentage. The index may be calculated for any time period, even for a single
meal. When calculated for a single meal, the index is usually referred to as the sales
mix,
Popularity index = portion salesX 100
Total portion sales for all menu items
188 X100
1937
0.09706 and 0.09706 100 9.706%
Popularity index is defined as the ratio of portion sales for a given menu item to
total portion sales for all menu items
The popularity index is calculated by dividing portion sales for a given item by the
total portion sales for all menu items and then multiplying by 100 in order to convert
to a percentage. The index may be calculated for any time period, even for a single
meal. When calculated for a single meal, the index is usually referred to as the sales
mix,
Popularity index = portion salesX 100
Total portion sales for all menu items
188 X100
1937
0.09706 and 0.09706 100 9.706%
Other Information in Sales Histories
Sales histories often include provisions for recording additional
relevant information —internal and external conditions that may
shed light on sales data. One of the most common of these
conditions is the weather. Most foodservice operators find that
weather conditions have a noticeable impact on sales volume.
Special events can decidedly influence sales and are often included
in sales histories. The occurrence of a national holiday on a
particular day or the presence of a particular convention group in a
hotel can affect sales considerably.
So can such varied conditions as faulty kitchen equipment, street
construction in front of the restaurant, or a major sale at a nearby
Sales histories often include provisions for recording additional
relevant information —internal and external conditions that may
shed light on sales data. One of the most common of these
conditions is the weather. Most foodservice operators find that
weather conditions have a noticeable impact on sales volume.
Special events can decidedly influence sales and are often included
in sales histories. The occurrence of a national holiday on a
particular day or the presence of a particular convention group in a
hotel can affect sales considerably.
So can such varied conditions as faulty kitchen equipment, street
construction in front of the restaurant, or a major sale at a nearby
Forecasting Portion Sales
127
Forecasting is a process by means of which managers use
data and intuition to predict what is likely to occur in the
future.
It is a principal element in cost control as accurate
prediction will make purchasing and production more
accurate.
Steps in forecasting are:
1.Gather sales volume for particular time (Sales History)
2.External factors affecting the sales
3.Predict anticipated volume
4.Anticipate the sales for each menu item (Popularity Index)
5.Acquire management’s consent.
127
Forecasting is a process by means of which managers use
data and intuition to predict what is likely to occur in the
future.
It is a principal element in cost control as accurate
prediction will make purchasing and production more
accurate.
Steps in forecasting are:
1.Gather sales volume for particular time (Sales History)
2.External factors affecting the sales
3.Predict anticipated volume
4.Anticipate the sales for each menu item (Popularity Index)
5.Acquire management’s consent.
Determining Production Quantities
128
A production sheet is a form on which one lists the names and
quantities of all menu item that are to be prepared for a given date.
It varies from one establishment to another.
Usually submitted to the Chef as many days earlier as possible.
Late adjustment can be made immediately before the forecasted date
or the night before. Usually minor adjustment.
128
A production sheet is a form on which one lists the names and
quantities of all menu item that are to be prepared for a given date.
It varies from one establishment to another.
Usually submitted to the Chef as many days earlier as possible.
Late adjustment can be made immediately before the forecasted date
or the night before. Usually minor adjustment.
Production Sheet
PRODUCTION SHEET
DAY : TuesdayDATE : 7 Feb 20xx MEAL : Dinner
VOLUME FORECAST: 305
Menu
item
ForecastAdjusted
forecast
Portion
size
Production
Method
Portions
on Hand
Needed
Production
Total
Available
Left
over
L 75 80 6 oz.Recipe#62 - 80 80 0
M 60 65 8 oz.Recipe#4 5 60 65 5
N 20 20 4 oz.Recipe#19 - 20 20 0
O 150 165 12 oz. Grill 20 145 165 6
Total 305 330
129
PRODUCTION SHEET
DAY : TuesdayDATE : 7 Feb 20xx MEAL : Dinner
VOLUME FORECAST: 305
Menu
item
ForecastAdjusted
forecast
Portion
size
Production
Method
Portions
on Hand
Needed
Production
Total
Available
Left
over
L 75 80 6 oz.Recipe#62 - 80 80 0
M 60 65 8 oz.Recipe#4 5 60 65 5
N 20 20 4 oz.Recipe#19 - 20 20 0
O 150 165 12 oz. Grill 20 145 165 6
Total 305 330
129
Sale Forecast Vs Actual Sales
DAY : Wednesday DATE : 8 Feb 20XX MEAL : Dinner
Item Sales Forecast Actual Sales Difference
L 80 85 + 5
M 65 60 -5
N 20 20 -0-
O 165 159 -6
Total 330 324 -6
130
The purpose of monitoring quantity production:
1.To determine whether the sales forecast has been reasonably accurate in predicting both the
total number of customers and their individual preferences for particular menu item
2.To judge how closely the chef has followed the production standards established on the
production sheet.
DAY : Wednesday DATE : 8 Feb 20XX MEAL : Dinner
Item Sales Forecast Actual Sales Difference
L 80 85 + 5
M 65 60 -5
N 20 20 -0-
O 165 159 -6
Total 330 324 -6
130
The purpose of monitoring quantity production:
1.To determine whether the sales forecast has been reasonably accurate in predicting both the
total number of customers and their individual preferences for particular menu item
2.To judge how closely the chef has followed the production standards established on the
production sheet.
Void Sheet
VOID SHEET
DAY : Tuesday DATE : 7 Feb 20XX
Check # Waiter # Item Reason for ReturnAuthorizationSales value
11031 6 O Too well done SJC 7.95
11034 6 M Dropped on floor SJC 6.95
11206 4 O Too well done SJC 7.95
11227 3 O Too well done SJC 7.95
131
Void Sheet is to record all the sale that are not being done because of the reasons stated. The
return on each of the item must be authorized by the supervisor or the manager in charge.
VOID SHEET
DAY : Tuesday DATE : 7 Feb 20XX
Check # Waiter # Item Reason for ReturnAuthorizationSales value
11031 6 O Too well done SJC 7.95
11034 6 M Dropped on floor SJC 6.95
11206 4 O Too well done SJC 7.95
11227 3 O Too well done SJC 7.95
131
Void Sheet is to record all the sale that are not being done because of the reasons stated. The
return on each of the item must be authorized by the supervisor or the manager in charge.
Portion Inventory and Reconciliation
This approach effectively requires that one follow a series of logical steps. First, each menu
item should be listed on the form before kitchen production begins. Next, an inventory is
taken of any portions left over from previous meals that may be used again. Reusing leftovers
in this way is common in some establishments, but unacceptable in others.
If leftovers are to be used, the number of portions on hand is deducted from the quantity
scheduled for production, and only the difference is prepared. That number is written in the “
Portions Prepared ” column.
132
This approach effectively requires that one follow a series of logical steps. First, each menu
item should be listed on the form before kitchen production begins. Next, an inventory is
taken of any portions left over from previous meals that may be used again. Reusing leftovers
in this way is common in some establishments, but unacceptable in others.
If leftovers are to be used, the number of portions on hand is deducted from the quantity
scheduled for production, and only the difference is prepared. That number is written in the “
Portions Prepared ” column.
132
Portion Inventory and Reconciliation
PORTION PRODUCTION DAY: WednesdayDATE:8 Feb 20XX
ItemOpening
Inventory
Portion
Prepared
Additional
Preparation
Total AvailableClosing
Inventory
Portions consumed
AB - 180 180 15 165
BH 5 60 65 5 60
CJ - 110 10 120 14 106
DZ 20 145 165 8 157
SALES RECONCILIATION
ItemPortion SoldPortion VoidTotal Consumed
(From Above)
DifferenceComment
AB 165 - 165 165
BH 58 2 60 60
CJ 103 1 104 106 2 2 missing check
DZ 156 1 157 157
PREPARED BY:_____________________ REVIEWED BY _______________
Food Controller Manager
133
PORTION PRODUCTION DAY: WednesdayDATE:8 Feb 20XX
ItemOpening
Inventory
Portion
Prepared
Additional
Preparation
Total AvailableClosing
Inventory
Portions consumed
AB - 180 180 15 165
BH 5 60 65 5 60
CJ - 110 10 120 14 106
DZ 20 145 165 8 157
SALES RECONCILIATION
ItemPortion SoldPortion VoidTotal Consumed
(From Above)
DifferenceComment
AB 165 - 165 165
BH 58 2 60 60
CJ 103 1 104 106 2 2 missing check
DZ 156 1 157 157
PREPARED BY:_____________________ REVIEWED BY _______________
Food Controller Manager
133
CHAPTER 8
MONITORING FOODSERVICE OPERATIONS I: MONTHLY
INVENTORY AND MONTHLY FOOD COST
DHM
FOOD AND BEVERAGE COST CONTROL
MONITORING FOODSERVICE OPERATIONS I: MONTHLY
INVENTORY AND MONTHLY FOOD COST
DHM
FOOD AND BEVERAGE COST CONTROL
Introduction
135
The monthly accounting procedures provides information that
can be useful for assessing the various control procedures
established for the operation.
To make these determinations, it is necessary to take a number
of steps aimed at measuring performance.
The first step is the physical inventory
135
The monthly accounting procedures provides information that
can be useful for assessing the various control procedures
established for the operation.
To make these determinations, it is necessary to take a number
of steps aimed at measuring performance.
The first step is the physical inventory
Valuing the Physical Inventory
136
There are at least five possible ways of assigning values to
units of products in a physical inventory.
1.Actual Purchase Price Method
2.First-In First-Out Method (Latest Prices)
3.Weighted Average Purchase Price Method
4.Latest Purchase Price Method (Most Recent Price)
5.Last-In, First-Out Method (Earliest Prices)
136
There are at least five possible ways of assigning values to
units of products in a physical inventory.
1.Actual Purchase Price Method
2.First-In First-Out Method (Latest Prices)
3.Weighted Average Purchase Price Method
4.Latest Purchase Price Method (Most Recent Price)
5.Last-In, First-Out Method (Earliest Prices)
Monthly Food Cost Determination
Opening Inventory
+ Purchases
= Total Available
-Closing Inventory
= Cost of Food
Oncethecostoffoodisknown,foodcost percentcanbe
determinedusingtheformulaidentifiedintheearlier
chapter.
137
Opening Inventory
+ Purchases
= Total Available
-Closing Inventory
= Cost of Food
Oncethecostoffoodisknown,foodcost percentcanbe
determinedusingtheformulaidentifiedintheearlier
chapter.
137
Adjustment of Cost of Food Issued
138
Transfer
Intra-Unit (Cooking Liquor/Food to Bar-Direct)
Inter-Unit
Grease Sales (Sales of Item Out to other buyers especially
item such as fats or oil. Usually will be debited as Other
Income –Salvage and Waste Sales)
Steward Sales (Sales to employees may be done if permitted)
Gratis To Bars (Light food to customer as gives away such as
hors d’ oeuvres)
Promotion Expenses (Entertainment Purposes)
138
Transfer
Intra-Unit (Cooking Liquor/Food to Bar-Direct)
Inter-Unit
Grease Sales (Sales of Item Out to other buyers especially
item such as fats or oil. Usually will be debited as Other
Income –Salvage and Waste Sales)
Steward Sales (Sales to employees may be done if permitted)
Gratis To Bars (Light food to customer as gives away such as
hors d’ oeuvres)
Promotion Expenses (Entertainment Purposes)
Determining Cost of Food Consumed
139
Opening Inventory
+ Purchases
=Total Available for Sale
-Closing Inventory
=Cost of Food Issued
+ Cooking Liquor
+ Transfers from Other Units
-Food to Bar (Directs)
-Transfer to Other Units
-Grease Sales
-Steward Sales
-Gratis to Bars
-Promotion Expenses
= Cost of Food Consumed
Cost of Food Issued
Cost of Food Consumed
139
Opening Inventory
+ Purchases
=Total Available for Sale
-Closing Inventory
=Cost of Food Issued
+ Cooking Liquor
+ Transfers from Other Units
-Food to Bar (Directs)
-Transfer to Other Units
-Grease Sales
-Steward Sales
-Gratis to Bars
-Promotion Expenses
= Cost of Food Consumed
Cost of Food Issued
Cost of Food Consumed
Additional Information to get proper Food Cost
140
To get the proper Food Cost we also need to deduct the cost of
employees’ meals from the cost of food consumed
Cost of meals can be calculated in four ways
1.Cost of separate issues
2.Prescribed amount per meal per employee
3.Prescribed amount per period
4.Sales value multiplied by cost percent
140
To get the proper Food Cost we also need to deduct the cost of
employees’ meals from the cost of food consumed
Cost of meals can be calculated in four ways
1.Cost of separate issues
2.Prescribed amount per meal per employee
3.Prescribed amount per period
4.Sales value multiplied by cost percent
Determining Cost of Food Sold
141
Opening Inventory
+ Purchases
=Total Available for Sale
-Closing Inventory
=Cost of Food Issued
+ Cooking Liquor
+ Transfers from Other Units
-Food to Bar (Directs)
-Transfer to Other Units
-Grease Sales
-Steward Sales
-Gratis to Bars
-Promotion Expenses
= Cost of Food Consumed
-Cost of Employees’ Meal
= Cost of FOOD SOLD
Management Report
1.Frequency
2.Timelines
141
Opening Inventory
+ Purchases
=Total Available for Sale
-Closing Inventory
=Cost of Food Issued
+ Cooking Liquor
+ Transfers from Other Units
-Food to Bar (Directs)
-Transfer to Other Units
-Grease Sales
-Steward Sales
-Gratis to Bars
-Promotion Expenses
= Cost of Food Consumed
-Cost of Employees’ Meal
= Cost of FOOD SOLD
Management Report
1.Frequency
2.Timelines
Inventory Turnover
142
Excessive Stock can brought about
1.Excessive Food Cost due to the spoilage of food stored too long
2.Excessive amount of cash tied up in inventory
3.Excessive labor cost to receive and store foods
4.Excessive space required for storage
5.Unwarranted opportunity for theft
Total Inventory = Opening Inventory + Closing Inventory
Average Inventory =
Inventory Turnover =
Total Inventory
2
Food Cost
Average Inventory
142
Excessive Stock can brought about
1.Excessive Food Cost due to the spoilage of food stored too long
2.Excessive amount of cash tied up in inventory
3.Excessive labor cost to receive and store foods
4.Excessive space required for storage
5.Unwarranted opportunity for theft
Total Inventory = Opening Inventory + Closing Inventory
Average Inventory =
Inventory Turnover =
Total Inventory
2
Food Cost
Average Inventory
CHAPTER 8
MONITORING FOODSERVICE OPERATIONS II: DAILY INVENTORY
AND DAILY
FOOD COST
DHM
FOOD AND BEVERAGE COST CONTROL
MONITORING FOODSERVICE OPERATIONS II: DAILY INVENTORY
AND DAILY
FOOD COST
DHM
FOOD AND BEVERAGE COST CONTROL
Daily Food Cost
144
The major problem of monthly food cost alone in the length of
time between reports.
It cannot reveal any problems promptly and corrective action
also cannot be taken promptly
To avoid this delay and to make more timely figures available
on day-to-day operation basis, daily food cost calculation is
required.
This will help the management to identified any situation
promptly and can act with the situation immediately without
needing to wait until the end of the month. This may be too
late already.
144
The major problem of monthly food cost alone in the length of
time between reports.
It cannot reveal any problems promptly and corrective action
also cannot be taken promptly
To avoid this delay and to make more timely figures available
on day-to-day operation basis, daily food cost calculation is
required.
This will help the management to identified any situation
promptly and can act with the situation immediately without
needing to wait until the end of the month. This may be too
late already.
Determining Daily Food Cost
145
Cost of direct (from the receiving clerk’s daily report)
+ Cost of store (from requisition and meat tags, depending on the procedures
followed)
+ Adjustment that increase daily cost (transfers from bar to kitchen; transfers
from other units)
-Adjustments that decrease daily cost (transfer from the kitchen to the bar; food
to bar (directs); gratis to bar; Steward sales; grease sales; promotion expenses)
= Cost of food consumed
-Cost of employees meals
= Daily cost of food sold
Food Cost
Food sales
= Food Cost %
Food cost to date
Food sales to date
= Food cost % to date
145
Cost of direct (from the receiving clerk’s daily report)
+ Cost of store (from requisition and meat tags, depending on the procedures
followed)
+ Adjustment that increase daily cost (transfers from bar to kitchen; transfers
from other units)
-Adjustments that decrease daily cost (transfer from the kitchen to the bar; food
to bar (directs); gratis to bar; Steward sales; grease sales; promotion expenses)
= Cost of food consumed
-Cost of employees meals
= Daily cost of food sold
Food Cost
Food sales
= Food Cost %
Food cost to date
Food sales to date
= Food cost % to date
Daily Cumulative Cost Record
146
DateDirectsMeatStore
Adjustment Total Cost Total Sales Food Cost % Food Inventory
Balance
Beverage to FoodFood to BeverageTodayTo DateTodayTo DateTodayTo DatePurchasesIssue
146
DateDirectsMeatStore
Adjustment Total Cost Total Sales Food Cost % Food Inventory
Balance
Beverage to FoodFood to BeverageTodayTo DateTodayTo DateTodayTo DatePurchasesIssue
Daily Report
147
The main purpose of daily report are
1.Shows food costs, food sales and food cost % for any one
specific day and for all the days to date in the period
2.Compares these figures to those for a similar period
147
The main purpose of daily report are
1.Shows food costs, food sales and food cost % for any one
specific day and for all the days to date in the period
2.Compares these figures to those for a similar period
Report to Management
DescriptionTodaySame Day
Last Week
To Date
This WeekLast Week
Food Sales
Food Cost
Food Cost %
Cost Breakdown
Direct
Store
Meat
Groceries
$3,600
$745
20.7%
$80
$665
$525
$140
$2,000
$300
15.0%
$90
$210
$105
$105
$15,750
$4,990
31.7%
$2,170
$2,800
$2,115
$685
$12,600
$4,200
33.3%
$1,665
$2,495
$1,765
$820
148
DescriptionTodaySame Day
Last Week
To Date
This WeekLast Week
Food Sales
Food Cost
Food Cost %
Cost Breakdown
Direct
Store
Meat
Groceries
$3,600
$745
20.7%
$80
$665
$525
$140
$2,000
$300
15.0%
$90
$210
$105
$105
$15,750
$4,990
31.7%
$2,170
$2,800
$2,115
$685
$12,600
$4,200
33.3%
$1,665
$2,495
$1,765
$820
148
Daily Food Cost Report
Day: SaturdayDate: OCT 20 20xx REF:waq12
Description Today This Week To Date Same Week, Last Month
Food Sales
Food Cost
Food Cost %
3,600
745
20.7%
15,750
4,990
31.7%
12,600
4,200
33.3%
Item Vegetable FruitsDairyBakery Total Direct
This Week
Last Week
850
675
575
450
505
325
240
215
2,170
1,665
13.8%
13.2%
Item Beef PoultryProvisi
ons
OtherTotal Meat Total Store
This Week
Last Week
1,100
925
960
465
230
245
95
80
2,115
1,675
13.4%
13.3%
687
820
4.3%
6.5%
Item Cooking liquor Food to bar (Directs)
This Week
Last Week
165
95
145
45
149
Day: SaturdayDate: OCT 20 20xx REF:waq12
Description Today This Week To Date Same Week, Last Month
Food Sales
Food Cost
Food Cost %
3,600
745
20.7%
15,750
4,990
31.7%
12,600
4,200
33.3%
Item Vegetable FruitsDairyBakery Total Direct
This Week
Last Week
850
675
575
450
505
325
240
215
2,170
1,665
13.8%
13.2%
Item Beef PoultryProvisi
ons
OtherTotal Meat Total Store
This Week
Last Week
1,100
925
960
465
230
245
95
80
2,115
1,675
13.4%
13.3%
687
820
4.3%
6.5%
Item Cooking liquor Food to bar (Directs)
This Week
Last Week
165
95
145
45
149
CHAPTER 9
MENU ENGINEERING
DHM
FOOD AND BEVERAGE COST CONTROL
MENU ENGINEERING
DHM
FOOD AND BEVERAGE COST CONTROL
MENU ENGINEERING
AND ANALYSIS
A very useful technique for analyzing menu sales and
providing helpful information for evaluating every item on
the menu relative to its present contribution to bottom -
line dollars
It provides a means for monitoring the effectiveness of
efforts to maximize gross revenue in a menu.
AND ANALYSIS
A very useful technique for analyzing menu sales and
providing helpful information for evaluating every item on
the menu relative to its present contribution to bottom -
line dollars
It provides a means for monitoring the effectiveness of
efforts to maximize gross revenue in a menu.
Controlling Food Sales
Sales control merely means revenue control, a collection of
activities designed to ensure that each order placed by a
customer result in appropriate revenue for the enterprise. It is
the most important element in any enterprise but it is also one
part of the sales control.
There are three principles goals of sales control:
1.Optimizing number sales(to increase the number of sales
volume)
2.Maximizing profit Pricing
3.Controlling revenue.(Proper control of the revenue received)
153
Sales control merely means revenue control, a collection of
activities designed to ensure that each order placed by a
customer result in appropriate revenue for the enterprise. It is
the most important element in any enterprise but it is also one
part of the sales control.
There are three principles goals of sales control:
1.Optimizing number sales(to increase the number of sales
volume)
2.Maximizing profit Pricing
3.Controlling revenue.(Proper control of the revenue received)
153
CHAPTER 9
CONTROLLING FOOD SALES
DHM
FOOD AND BEVERAGE COST CONTROL
CONTROLLING FOOD SALES
DHM
FOOD AND BEVERAGE COST CONTROL
Controlling Food Sales
Sales control merely means revenue control, a collection of
activities designed to ensure that each order placed by a
customer result in appropriate revenue for the enterprise. It is
the most important element in any enterprise but it is also one
part of the sales control.
There are three principles goals of sales control:
1.Optimizing number sales(to increase the number of sales
volume)
2.Maximizing profit Pricing
3.Controlling revenue.(Proper control of the revenue received)
155
Sales control merely means revenue control, a collection of
activities designed to ensure that each order placed by a
customer result in appropriate revenue for the enterprise. It is
the most important element in any enterprise but it is also one
part of the sales control.
There are three principles goals of sales control:
1.Optimizing number sales(to increase the number of sales
volume)
2.Maximizing profit Pricing
3.Controlling revenue.(Proper control of the revenue received)
155
Optimizing Number of Sales
156
Themostproductiveeffortsaremadebythosewhounderstand
thedeterminantsofcustomerselectionofrestaurants.The
followingeightfactorsarethemostimportantformostpeople:
1.Location
2. Menu item differentiation
3. Price acceptability
4. Lighting and decor
5. Portion sizes
6. Product quality
7. Service standards
8. Menu diversity
156
Themostproductiveeffortsaremadebythosewhounderstand
thedeterminantsofcustomerselectionofrestaurants.The
followingeightfactorsarethemostimportantformostpeople:
1.Location
2. Menu item differentiation
3. Price acceptability
4. Lighting and decor
5. Portion sizes
6. Product quality
7. Service standards
8. Menu diversity
Maximizing Profit
157
There are two principal means for maximizing profits:
1.Pricing products properly
•Cost
•Price Sensitivity
•Pricing Policies
1.Matching Competitors’ price
2.Calculating desired contribution margins to portion cost
percentage
3.Adding desired contribution margins to portion cost
Factors to consider
157
There are two principal means for maximizing profits:
1.Pricing products properly
•Cost
•Price Sensitivity
•Pricing Policies
1.Matching Competitors’ price
2.Calculating desired contribution margins to portion cost
percentage
3.Adding desired contribution margins to portion cost
Factors to consider
Maximizing Profit
158
2. Selling those products effectively.
The menu
Layout and design
Variety
Item arrangement and location
Descriptive language
Kitchen personnel and equipment
Sales Techniques
Up-selling
Menu knowledge
Costumer service
158
2. Selling those products effectively.
The menu
Layout and design
Variety
Item arrangement and location
Descriptive language
Kitchen personnel and equipment
Sales Techniques
Up-selling
Menu knowledge
Costumer service
Controlling Revenue
159
Establishing standards and standard procedures for revenue control
Documenting Food Sales
1.Help servers remember the specifics of guests’ orders
2.Give itemized bills to guest
3.Maintain written records of portion sales to add to a sales history
4.Proven the accuracy of cashier works
5.Verify the accuracy of prices changed
6.Provide the record required for tax purposes
Using Numbered Checks
(Padded / unpadded)
Checking and Verifying Food Sales
Recording Revenue
159
Establishing standards and standard procedures for revenue control
Documenting Food Sales
1.Help servers remember the specifics of guests’ orders
2.Give itemized bills to guest
3.Maintain written records of portion sales to add to a sales history
4.Proven the accuracy of cashier works
5.Verify the accuracy of prices changed
6.Provide the record required for tax purposes
Using Numbered Checks
(Padded / unpadded)
Checking and Verifying Food Sales
Recording Revenue
Menu Analysis
160
Result definition
Staris a menu item that produce both high contribution margin and high
volume. These are the item that foodservice operators prefers to sell
when they can
Dogis a menu item that produces a comparatively low contribution
margin and accounts for relatively low volume. These are probably the
least desirable item to have on the menu.
Plowhorseis a menu item that produces a low contribution margin but
accounts for relatively high volume. These items have broad appeal to
customer, but contribution comparatively little profit per unit sold.
Puzzleis a menu item that produces a high contribution margin but
accounts for comparatively low sales volume.
160
Result definition
Staris a menu item that produce both high contribution margin and high
volume. These are the item that foodservice operators prefers to sell
when they can
Dogis a menu item that produces a comparatively low contribution
margin and accounts for relatively low volume. These are probably the
least desirable item to have on the menu.
Plowhorseis a menu item that produces a low contribution margin but
accounts for relatively high volume. These items have broad appeal to
customer, but contribution comparatively little profit per unit sold.
Puzzleis a menu item that produces a high contribution margin but
accounts for comparatively low sales volume.
Menu Engineering & Analysis
A B C D E F G H L P R S
Menu
item
name
No. sold
(MM)
Menu
mix%
Item
food cost
Item
sales
price
Item CM
(E-D)
Menu
Cost
(D*B)
Menu
R’venu
(E*B)
Menu CM
(F*B)
CM
CAT
MM
CAT
Menu
item
Classifi
Broil
Steak
Shrimp
Scrod
Lobster
Veal
Roast
Chops
Salisbur
N I J M
COL
TOTAL
100%
K = I/J O = M/N Q = (1/no.of item) x 70%
161
A B C D E F G H L P R S
Menu
item
name
No. sold
(MM)
Menu
mix%
Item
food cost
Item
sales
price
Item CM
(E-D)
Menu
Cost
(D*B)
Menu
R’venu
(E*B)
Menu CM
(F*B)
CM
CAT
MM
CAT
Menu
item
Classifi
Broil
Steak
Shrimp
Scrod
Lobster
Veal
Roast
Chops
Salisbur
N I J M
COL
TOTAL
100%
K = I/J O = M/N Q = (1/no.of item) x 70%
161
CHAPTER 10
BEVERAGE PRODUCTION CONTROL
DHM
FOOD AND BEVERAGE COST CONTROL
BEVERAGE PRODUCTION CONTROL
DHM
FOOD AND BEVERAGE COST CONTROL
Beverage Production Control
•To ensure that all drinks are prepared accordingly to
management’s specifications
•To guard against excessive costs that can develop in the
production process
163
•To ensure that all drinks are prepared accordingly to
management’s specifications
•To guard against excessive costs that can develop in the
production process
163
Establishing Standards and Standard procedures for
production
164
Standard must be established for the:
Quantity of the ingredients used
Proportion of the ingredients used
Drink sizes
To have some reasonable assurance that a drink will meet
expectations each time it is ordered.
If drinks are served accordingly to the formula and in
standard portion, then the cost for each portion to sales
should be the same.
production
164
Standard must be established for the:
Quantity of the ingredients used
Proportion of the ingredients used
Drink sizes
To have some reasonable assurance that a drink will meet
expectations each time it is ordered.
If drinks are served accordingly to the formula and in
standard portion, then the cost for each portion to sales
should be the same.
Establishing Quantity Standard and Standard Procedures
165
1. Devices for Measuring Standard Quantities
Four measuring devices are commonly used by bartenders:
Shot Glasses (Plain and lined)
Jiggers (Double ended stainless steel Measuring device that
resembles the shot glass)
The pourer (Fitted on top of a bottle)
The automated Dispenser (predetermined measures of liquor)
Free pour from own judgment or eyesight
165
1. Devices for Measuring Standard Quantities
Four measuring devices are commonly used by bartenders:
Shot Glasses (Plain and lined)
Jiggers (Double ended stainless steel Measuring device that
resembles the shot glass)
The pourer (Fitted on top of a bottle)
The automated Dispenser (predetermined measures of liquor)
Free pour from own judgment or eyesight
Establishing Quantity Standard and Standard Procedures
166
2. Glassware
166
2. Glassware
Establishing Quality Standards and Standard Procedures
167
Standard Recipes
Establishing Standard Portion Cost
Straight Drinks (formula)
Mixed Drinks and Cocktails (Detail Recipe)
167
Standard Recipes
Establishing Standard Portion Cost
Straight Drinks (formula)
Mixed Drinks and Cocktails (Detail Recipe)
Controlling Revenue
168
Possible control of problems
Working with the cash drawer open
Under-ringing sales
Overcharging customer
Undercharging customer
Over pouring
Under pouring
Diluting bottle contents
Bringing one’s own bottle into the bar
Charging for drinks not served
Drinking on the job
168
Possible control of problems
Working with the cash drawer open
Under-ringing sales
Overcharging customer
Undercharging customer
Over pouring
Under pouring
Diluting bottle contents
Bringing one’s own bottle into the bar
Charging for drinks not served
Drinking on the job
Beverage Sales Monitoring
169
The Cost Approach
Cost Percentage Methods
Monthly Calculation
Daily Cost Calculation
Cost Calculation by Category
Standard Cost Method (Actual –Standard Cost)
The Liquid Measure Approach
Ounce-Control Method (Quantity stock taking daily)
The Sales Value Approach
Actual Sales Record (Recipe Detail Comparison)
Average Sales Value Method (Per-bottle value)
Standard Deviation Method (Statistical EDP)
Inventory Turnover
169
The Cost Approach
Cost Percentage Methods
Monthly Calculation
Daily Cost Calculation
Cost Calculation by Category
Standard Cost Method (Actual –Standard Cost)
The Liquid Measure Approach
Ounce-Control Method (Quantity stock taking daily)
The Sales Value Approach
Actual Sales Record (Recipe Detail Comparison)
Average Sales Value Method (Per-bottle value)
Standard Deviation Method (Statistical EDP)
Inventory Turnover
Monitoring Production Performance and Taking Corrective Action
170
A manager can personally observe bar operations on a regular basis
A designated employee, such as a head bartender, can observe others
working at the bar and report unacceptable performance and problems
to management
Individual unknown to the bartenders can be hired to patronize the bar,
observe the employees, not problems and report to management
Closed-circuit television systems can be installed to permit observation
of bartenders and bar operations from some remote location.
170
A manager can personally observe bar operations on a regular basis
A designated employee, such as a head bartender, can observe others
working at the bar and report unacceptable performance and problems
to management
Individual unknown to the bartenders can be hired to patronize the bar,
observe the employees, not problems and report to management
Closed-circuit television systems can be installed to permit observation
of bartenders and bar operations from some remote location.
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