Freshman Class President and Vice President Guidebook .pptx

Freshman Class President and Vice President Guidebook

1. FRESHmAn CLASS PRESIDENT AND VICE PRESIDENT GUIDEBOOK FROM THE ATLAS ADMINISTRATION

2. CONGRAtulations ELEv8te Administration On behalf of the Atlas Administration we will like to welcome you into the hope administration with open arms and can’t wait to see your growth and achievements. This guide is to help you through your freshman year being on student government and if you have any questions do not be afraid to reach out. Sophomore Class President- Kaylie Hicks Sophomore Class Vice President- Johntae Wallace

3. FIRST THINGS FIRST: HOW TO DO A EVENT PROPOSAL TIPS - Your event coordinator does these -Due 21 Business days before your event -Organization name will be Student Government Association Freshman Class -Event name, time, location make sure its correct - Event description- will be what the event is about as a whole. - Event purpose means any table or chairs you need to be descriptive as possible. - When the proposal is done send it to the [email protected]

4. FIRST THINGS FIRST: HOW TO DO A FINANCIAL REQUEST -Vender Name: make sure to put where you are getting the item from. -Amount requested:make sure to subtract it from your budget. -contact person: for example amazon Customer service. -Name: is the name of the person who is doing it. - Attach a justification which means why do you need the money -Screenshot your cart or list of items from that site. -Pro tip highlight the price and quantity needed on the screenshot Turn it into office right next to the career development center

5. BUdgeting tip: have your Treasurer make a spreadsheet to track monthly expenses !!!

6. FIRST THINGS FIRST: How to do a space request https://www.aaiscloud.com/BowieStateU/events/EventReqForm.aspx?id=62b0da60-4f4d-11e6-ac27-a941971b0bbf#viewmode%3Dedit -Space request are done by your secretary -Events are done 14 days prior to your event - For 16 digit department code do paid by check and it is a internal bulldog event -Advisor:Thomasina Boardley Phone number is 202-415-6400 -Most of it is like event proposal so you can take what in on their and put it on the space request. -Then at the bottom make sure to add meeting and assign room at that bottom.

7. First Things FIRST: HOW TO DO A FOOD WAIVER For food items to be served make sure to list all items - Justification for the waiver means why do you need the items - Make sure to get a advisor signature ( Coach T or Ms. Khadeja) - Make sure to turn it in at least 2 weeks before your events

8. Class BYLAWS Bylaws: Is a document of rules your class board will abide by and to make sure that they follow the rules and guidelines of the student government association . You all will make these and set a deadline for your class board to fill it out

9. PEOPLE TO Be In CONTACT With

10. Picking a Board and interview tips - In the interview make sure to have a list of questions in your notes to have and any follow up questions ask them in the end. -pick people who is going to put in the work and is reliable - Do your interviews IN PERSON to get a feel of who the person is. -Make sure to go over resumes and any portfolio’s sent - When you finalize your decisions set the standard early with your expectations and plan for the year ahead of time.

11. BOARD MEMBER TIPS - DELEGATE TASK -Hold your Board Accountable with infractions -Be open to all their ideas to make your class better. -Make sure they know their duties in there assigned roles - BE A FAMILY OUTSIDE OF STUDENT GOVERNMENT -Make sure your class board connects with their higher up’s for training and feedback.

12. FRESHMAN YEAr GOALS AND FOCUS 1.Learn what your class likes and doesn’t like to keep them engaged. 2. Bring in new and fresh ideas to the hope executive board. 3. Connect your peers with upperclassmen for them to have mentorship and guidance 4. Find out what their concerns are and report it the executive board. 5. Keep your class board as close as possible and maintain not only a good work relationship but a bond that will last.

13. EVENT PLANNING TIPS -First Figure out a good title for the event -what is the purpose of the or goal for the event ? - Make sure to highlight the things you need for the event such as ( chairs,tables,food etc…) - Plan your events ahead of time like a month an advance to get the spaces you want -Pay attention to the black out dates (will be provided at the end of the presentation) :) -collab with other organizations or class boards.

14. Pro TIP:Do the event proposals with your event coordinator so you can help each other !!!

15. WORKING WITH your freshman class royals - Bounce Ideas off each other - Go to each others events - Hold each other accountable as well as yourselves. - Have respect for one another - If you all have disagreements talk it out as a team -Understand each other on a personal level

16. PRESIDENTS AND VICE PRESIDENTS SGA President- Tierra Parker SGA Vice President- Kayla Lowery Mister Bowie State- Chief Bentil Miss Bowie State- Nalani Byrd CAB president- Sean Walker CAB Vice president- Kevin McNeil Senior Class President- Khaleah Brinson Senior Class Vice President-Taylor Lewis Junior Class President- Jade Ward Junior Class Vice President- Chanel Curry Sophomore Class President- Kaylie Hicks Sophomore Class Vice President- Johntae Wallace

17. Hope Executive Board who to contact Chief Of Staff- Kiara Perry Secretary-Layla Trammell Treasurer - Alethea Bennett Senate member at large- Quincy Julian Director of Marketing- Brittany Knott (Approves your flyers) Director Of commuter Services- Nyla Gray Public Relations Specialist- Elijah Taylor Elections Chair- Kamal Epps International Student Liaison- Afrunica gentle Executive Historian -Chyia Hamilton Graphic Designer-Destiny Okanlawon Graphic Designer Zena Fraiser- Graphic Designer

18. Graphic Design rules to know Visuals ⁃ no personal logos ⁃ Make it engaging (not to wordy) ⁃ no bowie state seal !!! ⁃ Hope logo on all graphics ⁃ Establish a brand ⁃ Class logo on all flyers - Think Outside the Box Time ⁃ 2 weeks notice ⁃ Be mindful of revisions ⁃ Flyer approval expected every MONDAY ⁃ Flyers must be submitted with captions ⁃ All graphics sent to LJ -If your flyer is not sent in time it will not get priority No no’s ⁃ no profanity

19. How to work together as a president and Vice President - Have Effective Communication -Don’t be afraid to ask questions to each other - Hold each other accountable -Hangout outside of SGA -Update each other on any task going on with the board -If one of you all are slacking support one another to get things done. -If you all don’t agree on something find a common ground to get things done.

20. WELCOME TO THE FAMILY !!! FROM- The ATLAS ADMINISTRATION If you need anything please do not hesitate to reach out “BE THE CHANGE YOU WANT TO SEE”