GANTT CHART nursing Management for Msc nursing

Nursing Management

1. SEMINAR ON GANTT CHART SUBMITTED TO SUBMITTED TO Dr. A. Bhavani.M.Sc (N), Ph.D , Tutor in nursing Government college of nursing, Cuddalore. SUBMITTED BY S.P.Mahalakshmi, M.Sc (n) II Year, Government college of nursing, Cuddalore.

2. INTRODUCTION Nowadays Healthcare is being considered as an industry. T he optimization of resources and continuous quality improvement application of network analysis to hospital processes is must. A network is a graphic plan of all the activities to be completed in order to reach to the end objectives. T here are three major techniques for this analysis. G antt chart, milestone budgeting and Program E valuation and Review T echnique (PERT) and critical path method (CPM).

3. GANTT CHART A G antt chart is a horizontal bar chart developed as a production control tool in 1910 by Henry L Gantt, an American engineer and social scientist. A G antt chart provides a graphical illustration of a schedule that helps to plan, coordinate and track specific tasks in a project. Project usually involves more than one person or more than one step poses many questions and the answer is the time oriented diagram ( i.e ) the Gantt chart.

4. History Karol Adamiecki -1896 – H armonogram . 1910-1915 Henry Gantt devised his own version of the chart. The earliest G antt charts were drawn on paper. In the 1980s personal computers allowed widespread creation of complex and elaborate G antt chart. At the end of 1990 Gantt chart became a common feature of web-based applications by 2012 almost all Gantt charts were made by software which can easily adjust to schedule changes. 1999 Gantt charts were identified as one of the most widely used management tools for project scheduling and control.

5. DEFINITION PLANNING planning is the process of determining the objectives of administrative effort and devising the means calculated to achieve them. - Millet GANTT CHART Gantt chart is a type of bar chart that illustrates a project schedule - Jogindra V ati I t is defined as a graphical device that illustrates the tasks, machines, personnel and resources used to complete your task. It is always done on a calendar oriented grid.

6. COMPONENTS OF GANTT CHART

7. TYPES OF GANTT CHART LOAD CHART S chematic and graphic device to indicate the amount of authorized work yet to be performed by a machine, a group or any other producing unit in a factory. SCHEDULE CHART Schedule chart focuses on that activity sequence and timing for various components of a job it can also be used to monitor the actual progress of your job in relation to the plan.

8. CONTI… HORIZONTAL AXIS Represents time scale expressed as absolute time from the project start to its end. I t indicates time needed to do the project. VERTICAL AXIS Used to represent the present point in time vertical lines are indicated to denote progress and completion. It helps to understand progress and end of the project schedule.

9. Conti… BROKEN LINES indicates gap or slippage times during the project schedule. DIAMOND SYMBOL indicates rescheduled work. MILESTONES represented in the chart. RESOURCE allocation can be specified for each task. COLOR CODE used for certain specific task.

10. NEED OR PURPOSES

11. Conti… Avoid completion confusion G antt charts were created to keep users on track, providing a visual timeline for starting and finishing specific tasks. K eep everyone on the same page W here there is a visual framework for the work to be done, there are fewer chances of misunderstanding especially when it comes to highly complex tasks. U nderstand task relationships C harts can make clear how various tasks are inter-related and perhaps rely on the completion of another to meet specific objectives. charts makes it very easy to visualize related tasks.

12. Conti… EFFECTIVELY ALLOCATE RESOURCES The more closely the chart is followed the better chance there is of keeping project costs within budget. While also better assuring on-time completion. GET A HANDLE ON THE FUTURE It helps decision makers look further ahead to ensure each given project is working toward the achievement of the organization’s long term strategic objectives.

13. USES OF Gantt chart To show the current schedule status. To measure task duration in the project. T o represent cost, time and scope of the project. A useful tool for planning and scheduling projects. T o plan how long a project should take. L ays out the order in which the tasks need to be carried out.

14. CONTI… Modern Gantt chart software provides dependencies between tasks. To monitor your project’s progress. To visualize immediately what should have been achieved at any point in time. To assist in taking remedial action to bring the project back on course, if required.

15. Techniques for creating gantt chart FORWARD SCHEDULING H ere start from the beginning of the project and work your way down to the deadline. BACKWARD SCHEDULING H ere start from the deadline and then logically work your way up to the start.

16. Characteristics of Gantt chart The bar in each row identifies the corresponding task. T he horizontal position of the bar identifies start and end times of the task. B ar length represents the duration of the task. Task durations can be compared easily. G ood for allocating resources and re-scheduling. P recedence relationships can be represented using arrows.

17. Conti… Critical activities are usually highlighted. Slap times are represented using bars with dotted lines. The bar of each activity begins at the activity earliest start times. The bar of each activity inside the activity latest finish time.

18. Nursing actions for a project Gather data. Analyze data. Develop a plan. Implement the plan. Evaluation, feedback and modification. A pplication of this controlling process by nurse managers would be specific to the project or program. T he nurse manager’s goal is to complete each activity or phase on or before the projected date.

19. Construction of gantt chart

20. Step-1 identify essential tasks Gantt charts don’t give useful information unless they include all of the activities needed for the project to be completed . So to start , list all of these activities . use a work breakdown structure if you need to establish what the tasks are. Then for each tasks, note its earlier start date and its estimated duration.

21. Step 2 - identify task relationship The chart shows the relationship between the tasks in your project. S ome tasks will need to be completed before you can start the next one, and others can’t end until proceeding once have ended. For example, if you are creating a brochure you need to finish the design before you can send it to print. This dependent activities are called “sequential” or “linear” tasks other tasks will be “parallel”.

22. Step3 - input activities into software Draw your charts by hand or use specialist software, such as Gantto , Matchware or Microsoft project. Some of this tools are cloud - based, meaning that you and your team can access the document simultaneously from any location. T his helps a lot when you are discussing optimizing and reporting on a project.

23. step 4 – chart progress As project moves along it will evolve Update your chart to reflect changes as soon as they occur. T his will help you to keep your plans your team and your sponsors up to date. F or example if quality assurance of core modules revealed a problem then you may need to delay training, and halt development of the management information system until the issue is resolved.

24. Process of gantt chart

25. Conti… IDENTIFY THE PURPOSE It is helpful to first decide whether this is a project or a process, because diagramming a process might work better with a flow chart. DEFINE THE PROJECT TIMELINE Decide how to divide the increments of time for the duration of the project. Each one should have a start date and end date

26. Conti… BREAK THE PROJECT DOWN INTO MANAGEABLE PIECES D ivide the project into major components then tasks and sub tasks. Continue breaking them down until they are each straight forward tasks. CREATE PROGRESS BARS T o create a progress bar for each task. A progress bar is simply a horizontal bar that should be in line with the task name it represents and should begin beneath its start date and end beneath its end date.

27. Conti… DEFINE THE CRITICAL PATH It is a method of looking at all of the activities in the G antt chart considering the timing and dependent relationships of each and calculating the longest path from start to completion of the project. A DD MILESTONE MARKERS C hoose a symbol to represent milestones, that is major events that either have a large part in the process. P lace them on the chart beneath the date or time when they occur.

28. Types of gantt chart dependencies

29. Model gantt chart

30. Conti…

31. Staffing and rescheduling Once the project schedule has been constructed, take into account, Available staff hours Slack times & Project schedule. Resource smoothing is a technique used to reallocate resources and reschedule activities. In resource smoothing non - critical tasks are rescheduled within their time window.

32. Advantages Helps in planning and monitoring the work of project. T ime is explicitly expressed in the chart. A ll tasks are visible at a glance in relation to other. D eadlines are depicted in the chart. E xcellent tool to communicate wide population. A t a single glance work done can be analyzed quickly through the work breakdown structure. Used as a reporting tool for large projects. G ives cost, time & scope of the project.

33. limitations It cannot effortlessly display more than 30 activities. It is valuable only for short projects. Ch art can communicate only little information at a time. M agnitude behind the schedule is easily miscommunicated, since it does not represent full size of the project. It does not explain the reasoning behind the chosen duration of each activity. It do not consider project costs or resources. D ifficult to update manually.

34. conclusion Gantt chart provide a visual and organized way to plan, schedule and track tasks within a project. T hey enhance project management efficiency by clearly displaying timelines, dependencies and progress, fostering better communication among team members. I ntegrating Gantt charts can lead to improved project coordination and successful execution.

35. Theory application - Maslow’s hierarchy theory.

36. Journal application Journal name: International Journal of innovative technology and exploring engineering. T opic: G antt chart: An important tools of management. A uthor : KK Ramachandran KK kartik . A study on the important technique of time saving and money saving of the management. Gantt study is continued and he expressed scientific method of activity which can save time and money of an organization. Henry Fayol defined 14 principles of the management and Gantt declared activity chart. This chart is yet used in several industries as an ideal chart of activity plan.

37. Assignment Write an assignment on Preparation of Gantt chart for your research study.