GEM purchase guidelines and use GEM portal

How to use GEM Portal to buy for government

1. Government e-Marketplace ( GeM )- Buying Modes Dr. Anurag B Singh Certified Trainer- GeM Faridabad, India

2. Buying Modes The GeM platform shall provide three primary buying modes and the appropriate use of the buying mode shall be indicated by the platform as per the total value of the procurement . The three buying modes are Direct Purchase, Direct Purchase with L1 and e-bid/RA. The GeM platform shall reserve the right to set the thresholds of transaction value for the applicability of each of the buying modes based on the GFR and related guidance issued by Ministry of Finance, Government of India from time to time. All decisions related to use of the modes available on GeM shall be made solely and exclusively by the buyer with required approvals from the competent authorities.

3. Direct Purchase and Direct Purchase with L1 Direct Purchase mode shall be allowed for low value transactions and shall allow the buyer to directly procure from any available seller on GeM that meets the requisite quality, specification and delivery period as specified by the buyer . ( UPTO Rs . 25000) The Direct Purchase with L1 mode shall be allowed for mid value transactions and shall allow the buyer to directly procure from the L1 seller after comparing all available sellers on the platform that meet the requisite quality, specification and delivery period as specified by the buyer. The comparison must be made between goods/services of at least three different manufacturers/OEMs and three different sellers . (above Rs . 25000 to up to Rs . 5,00,000/-) The GeM platform shall provide buyers with a robust search and filter functionality to enable them to specify their exact requirements. It shall also provide the buyer with the functionality to exercise purchase preference in these modes by providing filters such as Make in India, MSE etc. as per extant Government of India policies and guidelines. The platform shall also recommend buyers to purchase from sellers meeting local content/MSE when the prices are comparable with the market L1 price. These modes shall allow buyers to make time efficient purchases and have strict delivery and payment timelines.

4. W h a t i s L 1 P u r c h a s e ? L1 procurement enables direct purchase for order values between INR 25,000 an d IN R 5,00,00 . Buyer needs to compare three different OEMs or Service Providers on GeM, who meet the requisite quality, quantity, specifications and delivery period demand. System will then recommend an L1 product matching these requirement. Buyer needs to select system recommended L1 to place a direct purchase order. 4

5. Lets take a look at the L1 Purchase Process for buying a product step by step.. 5

6. Buyer (Secondary User) makes purchases on GeM. He/she will need to login to their account to perform t h is t a s k . 6 Enter User Id, the Captcha text and click submit.

7. Enter your Password and click here to proceed. 7

8. Click on ‘Market’ and from the dropdown menu, click on ‘Products’ to check out the list of products available. 8

9. O r , t y pe i n t h e p r od u ct y o u w a nt t o s e a r ch. 9

10. Alternatively, you can search for the product by clicking on Category. 10

11. Click on the Product Category you want to select. 11

12. Select and apply the required filters from here. All the products relevant to your search will be displayed here. Buyer can make a purchase of value between 25,000 to 5 lakh through L1 Purchase Process. 12

13. C l ick h e re t o e n a ble L o c a l B u y ing I n t en t. 13

14. Click here to reserve procurement amongst local sellers only. 14

15. C l ick h e r e t o a d d y o u r l o c a ti o n a nd q u a n t ity. ` 15

16. Consignee can be selected as per required product location. 16

17. Fill in the delivery location and quantity to proceed with the order and click here to continue. 17

18. Click here to Include Out of Stock products. This filter selection will show buyers the products which are OOS in the market at the last. 18

19. Out of Stock product displayed. You cannot add this product to your Cart. Click on the product listing to Report. 19

20. Click here to Report. 20

21. Select your Reason, update relevant details and submit to report. 21

22. Buyer can select the ‘Make in India’ filter. 22

23. Click here for the MSE filter. 23

24. Click here to apply the ‘Startup’ filter. 24

25. Product can be chosen basis the location, enter the state or district to find the seller nearest to you. 25

26. Buyer can filter the sellers basis their ratings. 26

27. Buyer can also filter the sellers basis their lead time for d i spa t c h . M i n im u m a ll o w e d v a lue 3 d a y s. 27

28. Buyer can also filter the sellers basis their turnover. 28

29. Click here to choose product basis brand and model. 29

30. Buyer can choose the specifications as per his requirement. Note- Specifications marked with yellow are Golden Parameters which are considered for determining L1 for market and allowed value criterion for Bid. Specifications marked with grey are market search filters and do not have an impact on L1 Bid Criterion. 30

31. L1 Product will be shown, basis the filters applied by the buyer. 31

32. Products costing more than 25000 needs to be compared. 32

33. Buyer would need to add three different OEM products for comparison. 33

34. Click here to add a product for comparison. A minimum 3 OEM products need to be added to proceed. 34

35. After selecting the products, click here to ‘Compare’. 35

36. The products will be displayed based on costing lowest to h i ghe s t o n t h e c o m pa r is o n s h e e t. 36

37. B u y e r c a n c h e c k a nd c o m p a re t h e s p e c ific ati o n s o f p r o d u c t s a dd e d o n t h e s a m e p a g e . 37

38. After comparison, Buyer can add the selected L1 Product in the cart. 38

39. Click here to proceed with L1 Purchase. Before proceeding further, Buyer will be asked the intent of buying- Direct Purchase or Bid/RA. Note- If Buyer chooses any other product than system recommended L1, Bid/RA would be mandatory. 39

40. Click here to proceed. 40

41. Click on Confirm to continue. 41

42. Fill in your Financial Details and upload the Financial Approval. 42 Click here to proceed.

43. P l e a s e r e a d a l l t h e T er m s & C o nd i ti o n s c a r e f ul l y. 43 Cli c k here to Save and proceed.

44. Choose the relevant option to verify the contract. 44

45. Enter the OTP and click on ‘Verify’ to proceed. 45

46. The contract has been successfully generated. 46

47. You can download the financial details, sanction order and contract order from here. 47