Genebank Images Management at CIP - 2025

Images Management at CIP - 2025, specifications for images, copyrigth and software tools used.

1. Peru, Lima, La Molina July , 2021 – Updated 28 October 2025 CIP Genebank Images Management on Genesys -PGR & CIP Catalogues Edwin Rojas (CIP) IT Specialist Matija Obreza ( Crop Trust) IT Specialist

2. Agenda Curator considerations for germplasm images Include a color calibration chart Include a measure tape Include a barcode label Include a watermark and a standard background color Draft guidelines for germplasm images Data manager considerations for germplasm images CIP policy for images Update file image properties ( metadata ) with ExifTool : Authors and Copyright Upload image metadata on Genesys : Using a quick guide

3. The measure tape provides sense of scale The color calibration chart helps with color correction Watermarks assist with attribution: “CIP-Genebank” The curator does the sample identity verification and adds labels and 2D barcode in the image Curator considerations for germplasm images. Gray background color https://www.datacolor.com/spyder/products/spyder-checkr-24/ https://www.bardecode.com/en1/app/bardecodefiler/ Adobe Light Room Classis, 10USD monthly

4. La cinta métrica proporciona sentido de escala El calibrador de colores ayuda con las correccion de colores Sello de agua con atribuciones : “INIA-Genebank” Etiqueta con codigo de barras para la identificacion del germoplasma y el archivo de imagen Color de fondo en gris Calibrate Color Checker https://www.bardecode.com/en1/app/bardecodefiler/

5. Curator considerations for germplasm images. Draft guidelines for accessions. DRAFT Guidelines for germplasm images: guidelines-germplasm-images.pdf   DRAFT Guidelines for scientific images: guidelines-scientific-images.pdf Summary: Scales should use SI units. The primary object or data should occupy ideally between 70-90% of the whole image; at least 50%. Objects should be photographed against a neutral background. For ”two color” scenarios use black or grey shades on white background; for colored objects a neutral grey background is best. The originals of scientific images should be printable at least to A4 or letter size. This means, digital cameras should have at least 4 MP Pictures should be taken in portrait format. Pictures should be taken in indirect light (in the shadow) in good weather conditions (no extreme heat, rain, wind, . . . ) ………for more read the draft guidelines. In normal mode, open the file.

6. Data manager considerations for germplasm images. CIP policy for images. At CIP are used specific copyright statements for imagens, websites and software’s. For images and other documentation, the statement describes how are established the copyrights (how the copyright is conveyed to the viewer) and specifies if the image/document is classified as "open access". The copyright statement use for images is: 2025 International Potato Center (CIP). Licensed under a Creative Commons Attribution- ShareAlike 4.0 International Public License.

7. Data manager considerations for germplasm images. CIP policy for images.

8. Data manager considerations for germplasm images. CIP policy for images.

9. Data manager considerations for germplasm images. Update file image properties (metadata) with ExifTool . In the File Explorer right click over the file and select Properties  Details ©2019 International Potato Center (CIP). Licensed under a Creative Commons Attribution- NonCommercial 4.0 International Public License.

10. Download and install the free tool in your PC from: https://exiftool.org/ Software tool to update metadata image files in batch mode: ExifTool . Sample commands to run by directory in the command line (CMD) of your Windows 11: exiftool - overwrite_original -By-line=“CIP Genebank" -Artist=“CIP Genebank" -Copyright=" Copyright 2025 © International Potato Center. CC BY-SA 4.0 " "*.jpg“ exiftool - overwrite_original -Authors=“CIP Genebank" -Copyright=" Copyright 2025 © International Potato Center. CC BY-SA 4.0 " "*.jpg" Data manager considerations for germplasm images. Update file image properties (metadata) with ExifTool .

11. How looks in Genesys-PGR for https://www.genesys-pgr.org/10.18730/11 Added automatically by Genesys-PGR Data manager considerations for germplasm images. Upload image metadata on Genesys .

12. CIP 201001 Tuber How looks in Genesys-PGR for https://www.genesys-pgr.org/10.18730/11 Data manager considerations for germplasm images. Upload image metadata on Genesys .

13. A quick guide document to update metadata images on Genesys . In normal mode: Right click this image and select Document Object  Open Data manager considerations for germplasm images. Upload image metadata on Genesys .

14. The International Potato Center (known by its Spanish acronym CIP) is a research-for-development organization with a focus on potato, sweetpotato , and Andean roots and tubers. CIP is dedicated to delivering sustainable science-based solutions to the pressing world issues of hunger, poverty, gender equity, climate change and the preservation of our Earth’s fragile biodiversity and natural resources. www.cipotato.org CIP is a member of CGIAR CGIAR is a global agriculture research partnership for a food secure future. Its science is carried out by the 15 research centers who are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org