Getting organised in the longterm final version compressed images.pptx

abc

1. Getting organised in the long-term Have a look in the notes section for more information

2. Activity 1: Make a balanced mindmap ? Brainstorm goals and projects – Write down everything you: Need to do Should do Want to do! This system is from the Bullet Journal Method, by Ryder Carroll.

3. This resource will help you to: Figure out what you need to and want to do. Capture new tasks and keep track of progress. Set achievable goals and break them into smaller tasks. Use a schedule or calendar. Find solutions to some common difficulties

4. 1. Figure out what you need to and want to do How you spend your time makes you who you are… Reflect: How do you fill your time at the moment? Are there things you would like to change?

5. There are different ways of knowing what you need to do…. Brainstorm Mindmap To do list Use a medium that you like: post-it notes, a big piece of paper and different coloured pens, or software.

6. Activity 2: It is also useful to know yourself: so take some time to reflect… Do you multitask, fire fight, procrastinate, over-commit, underestimate or expect perfection? I am at my best…. I am at my worst…. When are you most productive? How long is your attention span? What motivates you? (are you a marathon runner or sprinter, do you love deadlines or do you ‘love the whooshing noise they make as they go by’ - Douglas Adams) What tasks do you enjoy? What tasks replenish or drain your energy?

7. What time do you have? Reflect… Awareness: How do you spend your time? Arrangement: How do you design and organize your goals, plans, schedules, and tasks? Adaptation: Monitor your use of time while performing activities, are there easy wins (something small you can change that is obvious and will make a big difference)?

8. 2. Capture new tasks and keep track of progress How do you currently capture what you need to and want to do?

9. A few examples of how to capture new tasks Will you go digital or analog? OneNote/Evernote Outlook/other online schedule Bullet journal/Everything journal Paper diary/LET schedules Master the system!

10. The importance of reflection Reflecting on how you are studying and getting things done will help you progress and meet your goals. Set up some time perhaps at the beginning and end of each day to go over what worked and what you will try to do differently in the future

11. The importance of reflection Activity 3: Have a think about today or yesterday and answer the following questions: What went well? What could I do differently? What will I do next time? What is the most important thing I need to do next?

12. 3. Set achievable goals and break them into smaller tasks.

13. Is it a goal or is it a task? Will it take more that a couple of hours to achieve the goal? Can the goal be broken into smaller components? If so, it is more likely a goal. It will need to broken down into smaller tasks.

14. Is it a goal or is it a task? Activity 4: Take a look at your mind map and see if there are any goals that need breaking down into smaller steps. Try to write them out in the sequence they need to be done. Identify the first step in the process.

15. How to climb a mountain (or write an essay) Top tip: Form a habit if there are things that need to be done regularly.

16. Building a study habit – Little and often Find a space Find a time Make it regular! 5 minutes is enough to start Reflect: what habits would you like to establish?

17. Prioritising Steven Covey – 7 habits of highly effective people

18. Prioritising Activity 5 Take a moment to figure out where your tasks on your mind map fall on this grid. Steven Covey – 7 habits of highly effective people

19. 4. Use a schedule or calendar

20. The first step is always a good plan – slide 1 Activity 6: Look at your tasks and projects list (or brainstorm) Annotate it with deadlines and prioritise actions Divide projects into actionable tasks Set goal post deadlines

21. The first step is always a good plan – slide 2 The rule of chronology Think: what’s the first step? Make weekly and daily plans Schedule breaks and unplanned tasks time Do a review at the beginning and at the end of each day

22. Top tip: Activity 7: Try out the LET semester planner!

23. Planning tomorrow Activity 8: Choose three things you want to achieve tomorrow. Plan them into your day

24. 5. Find solutions to some common difficulties.

25. To little time - too many tasks? – Slide 1 Learn to say ‘no’ Delegate and pool tasks Beware of time-bandits (what is stealing your time?) Rule of chronology (what happens next?) Is 80% good enough?

26. To little time - too many tasks? – Slide 2 Eliminate choice fatigue Look for ways to simplify your schedule, task-list and work environment Set up your email to be the most effective Eat the Frog (start with the most difficult) or start with what is easiest Set up good habits Link tasks Power hour

27. Trouble getting started? – Slide 1 The Pomodoro technique: decide on a small task to get done in 25 minutes. Set the timer for 25 minutes. Work consistently (without interruptions) until the timer beeps then take a break Set the timer again and keep going. Image generated by AI Copilot

28. Trouble getting started? – Slide 2 Set the bar really low Use a carrot (a reward) Make it a team effort Find what motivates you Exercise

29. Trouble getting started? – Slide 3 Get dressed for the task Build the habit Make it enjoyable Think ‘first step’ Nudge yourself (Thaler and Sunstein, 2008)

30. Procrastination Recognize procrastination Figure out what the barrier is Do something; even if it is only for 5 minutes Get someone to hold you accountable Minimize distractions Gamify the task Use momentum Do the right thing at the right time Reward yourself

31. Perfectionism Realistic thinking: “There can only be one Beatles. That doesn’t mean other people shouldn’t make music.” Perspective taking: “What would I tell my best friend?” Look at the big picture: “What is the worst that can happen?” Compromise: “What level of imperfection can I tolerate?” Wabi sabi : embrace transience and imperfection

32. Distractions Social media: there is a plethora of apps that will block your social media for you Email: Schedule emails into your day and have a system for how to deal with them Phone: keep phone-free hours Work environment: set it up to work for you, have set times for concentration Noise-cancelling: can help with this. Noise-cancelling headphones with music or background noise (e.g.: https://mynoise.net/) block out a lot of distractions and aid focus People: Set some ground rules. Explain why time to concentrate is so important to you.

33. LET can help you become more confident with: 33

34. Last updated: 23/09/24