Gmail introduction

Adult Education: Computer Coaching HBPL

1. An introduction to Email: Gmail Huntington Beach Public Library

2. What is Email? Email is short for electronic mail. You can send and receive messages instantly over the internet. NO MORE WAITING IN LINE AT THE POST OFFICE.

3. Tools for the job a computer with internet access or a phone or tablet. an email account with a service provider such as Gmail, Yahoo, Hotmail, and many more.

4. Lets get on with it! Setting up email address. The Different parts to an email address Example email address: [email protected] The user name is cat, each user name is unique @ sign after user name. An email providers name. Yours will be Gmail.com

5. Passwords The next step is picking a password. Pick something that will be easy to remember, but also hard for others to guess Pick a combination of letters and numbers Do not use sensitive information, E.G. ATM pin number

6. Setting up the account In the server at the top of your web browser type www.gmail.com It should look like the image on the bottom of this slide! On the bottom right side of the screen click the create an account.

7. The Next Slide will show you where you should be, and also have the information for you to register for your own Gmail account

8. Filling out the personal Information Type in your first and last name Create your own unique login(user name) Pick a password, Re-enter the password Pick a security question and answer. You do this incase you ever forget your password.

9. Filling out personal Information Cont. Type in location and birthday. Word verification. Type in the word you see pictured above the text box. (this is too eliminate virus software from hacking your account. Read and agree to terms of service if you wish to continue.

10. Sending a message Click Compose Mail (top left) Parts of an email. To : enter the exact email address of your recipient (E.G.) [email protected] For multiple recipients, separate each address with a comma CC : carbon copy BCC : BLIND carbon copy – is anonymous Subject : the topic of your email – very important Body : the message of your email Attachments : the paperclip symbol - files or photos

11. Sending your first EMAIL! When communicating over email, err on the side of formality unless it is a family member or close friend. (I hate when the people close to me are too formal)!! You can attach a file from a flash drive, E.G. Resume Click attach file, then click browse. Find the file you want attached and click on it. Then click ok. The file will now be part of your email

12. Sending your first EMAIL Cont. Click send to mail your letter when ready. The message will now be in your sent folder Remember make sure you want to send the email the way it is, once sent it is gone forever and you can’t take it back! Spell-check, proofread, etc It is now in the sent mail folder

13. Draft box and work loss Don’t worry if you lose your internet connections or if your cat accidently steps on your computer and turns it off. When creating an e-mail the computer will automatically save your work periodically. If for any reason you should be interrupted) you can retrieve your latest work what is called the DRAFT BOX.

14. New Emails Inbox: The inbox on the top left will alert you when you have received mail. It will tell you how many new messages you have. E.G. At the top of each message is a header with information about the sender, date, and routing of each message. From: [email protected] To: [email protected] CC: Subject : You are the worst Date:

15. Reply VS Reply all When you hit reply, it will automatically reply to the sender of the email. Reply all, the message will automatically be sent to the person who sent you the email AND everyone in the TO and CC fields in the header Pay Close attention to this, you don’t want to accidently send sensitive information

16. Forwarding your email When you click on FORWARD, you may share the email you’ve received by sending it to others. You may add your own message before sending.

17. Opening attachments To open an attachment, click on the paper click. If you don’t know the sender do not open! Could be a virus. You can save the attachment if you want to hold on to it. If you just want to view it once, click open

18. Deleting mail After reading an email you either keep it or delete it. If you delete it, it will be stored in the trash temporarily Gmail will keep your trashed emails for a few months. So if you accidently delete something, don’t panic! Look through your trash folder.

19. Viruses, Spam and Safety Viruses: Do not open attachments or click on web links from an unknown sender. A web line is a URL, E.G. www.espn.com Safety, never send out personal or financial information via email. There are a lot of scams out there, so be careful! Spam is junk mail or mass commercial emails. Gmail catches most of these. If they don’t click on the email, and more actions at the top of the inbox. Mark as spam.

20. Don’t forget to sign out!!! Sign out is at the top right of your G mail account. This protects your privacy!