GRADUATION IN EVENTS MANAGEMENTS : INSTITUTIONAL ASSESSMENT.pptx

training requirements in event management

1. INSTITUTIONAL ASSESSMENT EVENT NAME: GRADUATION TRAINER: MR. KEVIN S. MANZON TRAINEE: PRINCESS FAITH C. VICTORIO

2. COMPANY PROFILE COMPANY NAME: FAITHFUL DREAMS EVENT MANAGEMENT SERVICES CONTACT INFORMATION: 0926-355-3182 Established in 2015 by Princess Faith Victorio , Faithful Dreams Event Management Services began as a small-scale operation specializing in community events and corporate gatherings. The company gained recognition for its meticulous planning, creative innovation, and exceptional customer service. By 2020, Faithful Dreams expanded its services to include weddings, large-scale corporate events, and destination retreats. Today, with a dedicated team of event planners, the company continues to excel, focusing on personalized service and delivering memorable experiences that exceed client expectations. HISTORY

3. COMPANY PROFILE To deliver seamless and memorable events through creativity, professionalism, and personalized service. We strive to exceed client expectations by meticulously planning and executing each event with innovative solutions and attention to detail, fostering enduring relationships built on trust and integrity. Vision At Faithful Dreams Event Management Services, our vision is to exceed expectations with every event we handle. We strive to blend creativity, meticulous planning, and exceptional service to create unforgettable experiences and set new standards in the industry. Mission

4. COMPANY PROFILE EVENT SERVICES OFFERED 1. Wedding Planning 2. Corporate Events 3. Birthday Celebrations 4. Anniversary Parties 5. Holiday Gatherings 6 . Product Launches 7. Team Building Events 8. Graduation Ceremonies

5. LETTER TO CLIENT June 29, 2024 MARINETH RIVERA Client San Isidro, Nueva Ecija We are excited to propose our event management services for the upcoming Senior High School Graduation Day scheduled on July 26, 2024, from 1:00 PM to 5:00 PM at the Nueva Ecija Convention Center. With over 10 years of experience in the industry, we specialize in creating seamless and memorable events tailored to our clients' unique visions and requirements. Our comprehensive services include event planning and coordination, venue selection, stage and venue decoration, sound and lighting systems setup, vendor and supplier coordination, on-site event management, photography and videography services, guest registration and ushering, entertainment coordination, and post-event evaluation. We understand the significance of this milestone for the graduating seniors, their families, and your esteemed institution, and we are committed to ensuring a memorable and successful graduation day that reflects their achievements and aspirations. We are eager to discuss any specific requirements or preferences you may have to tailor our services further to meet your expectations. We look forward to the opportunity to collaborate with you and contribute to a memorable Senior High School Graduation Day. Regards, PRINCESS FAITH VICTORIO Event Director Faithful Dreams Event Management Services 0926-111-3344 f [email protected]

6. EVENT BRIEF CLIENT‘S PROFILE MARINETH RIVERA School Founding Director/ Client 0905-707-5500 COORDINATOR‘S PROFILE PRINCESS FAITH VICTORIO Event Director 0926-111-3344 [email protected] EVENT NAME General de Jesus College Senior High School Graduation Day EVENT OBJECTIVES To organize an unforgettable moments for the graduates. EVENT THEME Hollywood Glamour EVENT MOTIF Gold, Black, Silver DATE AND TIME July 26,2024/Friday/1:00PM-5:00PM TARGET AUDIENCE SHS Graduates, Parents, Teachers and Staff ESTIMATED NUMBER OF GUESTS 850 Guests PROPOSED EVENT VENUE Nueva Ecija Convention Center PROPOSED BUDGET ALLOCATION 300,000 SPECIAL REQUESTS NONE

7. EVENT PROGRAM FLOW TIME ACTIVITY PERSONS INVOLVED 1:00PM-1:30PM ARRIVAL AND SEATING OF GUESTS HOST, ALL PARTICIPANTS 1:30PM-2:00PM PROCESSIONAL HOST, ALL PARTICIPANTS 2:00PM-2:30PM SINGING OF NATIONAL ANTHEM, PRAYER HOST, ALL PARTICIPANTS, AND SOUND TECHNICIANS 2:30PM-2:50PM OPENING REMARKS HOST, SCHOOL DIRECTOR 2:50PM-3:00PM OPENING INTERMISSION SONG HOST, ONE OF THE GRADUATES

8. EVENT PROGRAM FLOW TIME ACTIVITY PERSONS INVOLVED 3:00PM-3:30PM CONFIRMATION OF GRADUATES AND AWARDING OF HONORS HOST , ALL PARTICIPANTS 3:30PM-3:40PM INTERMISSION NUMBER HOST, GRADUATES, AND SOUND TECHNICIAN 3:40PM-3:50PM INSPIRATIONAL MESSAGE HOST, VALEDICTORIAN 3:50PM-4:00PM GIVING GIFTS TO PARENTS HOST, GRADUATES, PARENTS 4:00PM-4:05PM OATH LOYALTY HOST, SALUTATORIAN

9. EVENT PROGRAM FLOW TIME ACTIVITY PERSONS INVOLVED 4:30PM-4:40PM SINGING OF THE SCHOOL HYMN AND MARCH HOST, GRADUATES 4:40PM-5:00PM CLOSING REMARKS HOST, SCHOOL PRINCIPAL - END OF PROGRAM -

10. DETAILED BUDGET PROPOSAL ITEMS SUPPLIERS   (ADDRESS AND CONTACT # ) INCLUSIONS AMOUNT CATERING ONLY Belle Catering Cabanatuan City, Nueva Ecija 0446001285 Finger foods and appetizers Buffet-style main courses Desserts (cupcakes, cookies, fruit salad) Beverages (water, sodas, lemonade, coffee, tea) Use of Tiffany Chairs for all guests Red Carpet Complete Table Set Up 50pax*P450 = P22,500 STYLING Joel Event Styling Services Cabanatuan City, Nueva Ecija 0935 129 4762 Overall Theme and Design Concept Stage Styling with backdrop and podium P40,000 Florist Floral Blossoms Flowershop by Penelope Cabanatuan City, Nueva Ecija 0916 266 1610 Delivery, Setup, and Installation Cleanup Services Entrance Bridge Decoration Floral Centerpieces P15,000

11. DETAILED BUDGET PROPOSAL ITEMS SUPPLIERS   (ADDRESS AND CONTACT # ) INCLUSIONS AMOUNT LIGHTS AND SOUND TopSound Lights and Sound System Gapan City, Nueva Ecija 0938 981 3519 Basic sound system for speeches and background music. Wireless Microphones Speakers for even distribution of sound Mixing console for audio adjustments. Background music playlist. Public Address (PA) system. Stage lighting. Decorative lighting for ambiance. Professional setup and operation of equipment P20,000 PHOTO/VIDEO PAJARILLO'S Photo and Video San Jose City, Nueva Ecija 0923 224 8209 Photography coverage of the entire event. Videography of speeches, performances, and ceremonies. Highlight reels or recap videos. Digital delivery of photos and videos. P50,000 INVITATION High quality printed i nvitations with event details P20,000

12. DETAILED BUDGET PROPOSAL SUB-TOTAL P172,500 COORDINATOR‘S FEE 10% P17,250 CONTIGENCY FUND FLEXIBLE P17,250 GRAND TOTAL P207,000

13. EVENT FLOOR PLAN

14. RISK MANAGEMENT RISK SOLUTIONS Parking and Transportation Challenges Provide clear directions and maps to parking areas. Encourage guests to carpool or use rideshare services to reduce congestion. Technical Failures Perform thorough testing of all technical components before the event. Have backup equipment available on-site. Health and Safety Concerns Ensure trained medical personnel or first aid responders are present. Clearly mark emergency exits and provide attendees with emergency procedures

15. RISK MANAGEMENT RISK SOLUTIONS Logistical Challenges Create a detailed timeline and checklist well in advance. Assign specific responsibilities to a dedicated event coordinator or team. Conduct rehearsals to identify and address potential logistical issues. Post-Event Cleanup and Maintenance Coordinate with the venue management or cleaning crew to ensure timely cleanup. Conduct a final walkthrough to assess any damages and address them promptly.