HEPCon - the conference platform that transforms corporate and scientific conferences into seamless, interactive mobile experiences

HEPCon transforms scientific and corporate conferences into seamless, interactive mobile experiences. Built to integrate directly with most of the widely used event management software system — HEPCon saves organizers time while engaging participants.

With HEPCon, attendees can:

📅 Access real-time agendas with live updates

⭐ Bookmark talks, set reminders, and create a personal schedule

🔔 Receive push notifications for changes and announcements

💬 Join integrated discussions, Q&A, and chat

🎥 Participate in hybrid events with livestreams and recordings

For organizers, HEPCon:

👉 Eliminates manual CSV uploads by syncing directly with Indico

👉 Saves 10+ staff hours per week on agenda management

👉 Enhances sponsor visibility through digital branding

👉 Provides analytics and insights into attendee engagement

👉 Scales from small workshops to major hybrid conferences

Trusted by leading scientific events worldwide — including CHEP, ICHEP, and EPS-HEP — HEPCon ensures conferences run smoothly, whether on-site, virtual, or hybrid.

👉 Learn more: https://www.hepcon.app

1. HEPCON
THE CROSS PLATFORM MOBILE APP FOR HEP EVENTS

2. Instant Data Sync iOS & Android
Ease OrganizationWorks Offline
Overview
SeamlessReal-Time Updates
Access Full Functionality Anytime Streamline Task Management
All Major Plarforms

3. Native Look & feel. iOS

4. Native Look & feel. Android

5. KeyFunctionalitiesDesignedtoEnhanceYourExperience
There are the standard features like adding reminders, favoriting a
presentation, filtering them, organizing them in sessions, etc.
Additionally, users can seamlessly navigate between sessions, personalize
their schedules, and receive real-time updates to ensure they never miss
important moments.
Polls
Gather Instant Opinions
Chat Rooms
Engage in Real-Time Conversations
Rating
Provide Valuable Feedback
Inbox Messaging
Direct Communicationin Your Inbox
User Comments
Share Feedback and Insights
Announcements
Real-Time News and Alerts
Features

6. Your personalized hub for seamless event navigation
and real-time updates
Home
Explore, organize, and favorite key presentations for a
tailored event experience
Presentations
Navigate and customize sessions across multiple
presentations for a comprehensive experience
Sessions
Find essential conference details, guidelines, and venue
information at your fingertips
Info
Home Page

7. Information regarding title, speaker, authors, start time,
location, etc.
PresentationInfo
Presentation filtering based on keywords, categories,
favorites, etc.
Filtering
Creating personal agenda
Favoriting
Presentations

8. `
Overview of the presentation details,
including title, date, time, and type
Basic Information
Details of the session category, providing
context and access to related
presentations
Session
Profiles of speakers and authors involved
in the presentation, offering additional
talks they are participating in
Speakers& Authors
Options to share the presentation details
with others directly from the app
Sharing
Presentation Details

9. Mark presentations as favorites to easily
access them in your personalized agenda
Favoriting
Option to rate the presentation based on
experience, along with an easy way to
add it to your calendar
Rating& Calendar
Engage with the presentation through
comments, questions, request to speak
slots, and questionnaires
Interaction
Presentation Details
Access to the venue location with an
option to view the map, plus
downloadable presentation materials
Location& Materials

10. Information regarding title, speaker, authors, etc.
DynamicTimetableChanges
Specialized notifications for conveners and attendees
PushNotificationonChange
Convener mode

11. Information regarding title, speaker, authors, start time,
location, conveners, etc.
AggregatedPresentationsin Sessions
Based on start time
Filtering
Sessions

12. AbouttheConference
On the conference info page you can find important
information like certain POI, floor maps of the conference
center, code of conduct, difference organizing committees
and of course who are the organizing institutions
Supportinginstitutions
Sponsors
Organizationcommittees
Organization
Importantpoints ofinterest
POI
ConferenceInfo

13. Participants
List of the participants
Evaluations
Review of the rated and
favorited presentations
Discussions
Where all the comments
reside
Account
Account section that
provides login features
Secondary menu
Request an event
If you are interested in having
your event in the app
Switch Event
Loading different event

14. Create a chat room for a certain topic
PublicChatRooms
Form a discussion regarding a particular presentation
PresentationComments
Answer a question asked by the presenter
Questionnaires
Discussions

15. Setting whether to be shown to respect privacy
ListofParticipants
Non public, user to user communication
Privatemessaging
Participants

16. HEPCon collects information regarding only user account creation –
email, affiliation and public user name.
This is only needed for the purposes of obtaining an account so that the
user can handle sessions as a convener, post announcements or
messages.
HEPCon collects crash reports and analytics.
All collected data is anonymized.
Data is stored on a secure Google server in Europe.
Data Privacy

17. We extract and import the data for you
STEP 2
Your event is ready to be published
STEP 3
Provide us with a link to the event website
STEP 1
Our Process
What is needed to have your event in HEPCon
You provide us with the source of the information and we handle it
No efforts required from your side

18. Cost-Effective Solutions for Non-Profit Events
HEPCon offers budget-friendly pricing structures that are advantageous for academic and non-profit organizations.
This enables you to access high-quality features without straining limited resources.
Comprehensive Mobile Experience
Attendees can easily access schedules, session information, speaker profiles, and event maps. The app’s user-friendly
design enhances the attendee experience, making it easy to navigate through the conference and stay informed.
Integration with Existing Platforms
HEPCon integrates smoothly with established platforms like Indico and other popular conference management tools,
reducing the need for complex setups and ensuring continuity across event management workflows.
Enhanced Engagement Tools
Built-in features like live Q&A, polls, and instant messaging facilitate attendee engagement. HEPCon also supports
push notifications for real-time updates, ensuring participants never miss important information or announcements.
Customizable and Scalable
From custom branding to scalable features, HEPCon adapts to the unique needs of your event. Whether it's a smaller
seminar or a larger international conference, HEPCon scales accordingly, providing reliable service for any size.
Summary
Dedicated Support
HEPCon provides a dedicated support team, offering technical assistance and guidance throughout the event lifecycle,
from initial setup to post-event follow-up.

19. Conferences

20. THANK YOU
QUESTIONS