How to Manage Call for Tendor in Odoo 17

A procedure when multiple vendors are asked to submit proposals for a supply contract or project. It helps businesses to assess offers and select the best vendor based on factors like cost, quality, and other relevant factors.

In Odoo 17, the Call for Tenders feature has undergone significant improvements, making procurement process management more efficient and seamless. Accessing and managing this feature can still be done through the same interface as Blanket Orders, with the addition of creating an exclusive agreement type for Call for Tenders.

1. How to Manage Call for Tendor in Odoo 17 Enterprise

2. Introduction Enterpr ise A procedure when multiple vendors are asked to submit proposals for a supply contract or project. It helps businesses to assess offers and select the best vendor based on factors like cost, quality, and other relevant factors. In Odoo 17, the Call for Tenders feature has undergone significant improvements, making procurement process management more efficient and seamless. Accessing and managing this feature can still be done through the same interface as Blanket Orders, with the addition of creating an exclusive agreement type for Call for Tenders.

3. Enterprise There can only be one winner under this unique type of agreement. Only the best Request for Quotation (RFQ) will proceed to become a Purchase Order, based on the most advantageous terms and conditions provided by multiple vendors for the proposed contract. Create a Request for Quotation to start the tender process. Clearly state the needs, including the products, the amounts, and any other relevant details like the delivery dates. Next, include the vendor you wish to forward the RFQ.

4. Enterprise Use the Create Alternative button in the Alternatives page of the initial RFQ to forward the same RFQ to other vendors. Each and every RFQ is connected to the same tender procedure .

5. Enterprise Odoo also provides an option to link current RFQs related to ongoing tenders and to copy or not copy the items into the alternative bid.

6. Enterprise Bids from suppliers will be submitted, together with comprehensive details such as costs, timelines for delivery etc. Verify the details and finish the RFQs. For this kind of communication, you can also use Odoo's portal chatter, which centralises bid administration and streamlines the assessment process. To find the best deals on different products from different vendors, select the “Compare Product Lines” option. This will bring up a dashboard page where you may side-by-side compare multiple RFQs.

7. Enterprise After comparing things and being satisfied with the selected alternatives, you may either move forward with the purchase order or reselect the necessary alternatives. Now that we have the Pos, we can go forward. Use the "Confirm Order" button at the top of the form page to confirm the order.

8. Enterprise As shown below, when you click the "Confirm Order" button, a different warning box will appear with the options for you to accept or reject.

9. Enterprise Click the "Keep Alternatives" button because in this case, we will keep the alternatives. Using the "Create Bill" option, we can now bill the purchase order. Alternatively, we may use the "Send PO by Email" button to send an email with the order details.

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