How to Write a Request Letter

Find Great advice on how to write good request letters with easy tips and quick samples. Effective guidelines with example on editing request letters for better response.

1. How to Write a Request Letter

Request letter is a formal letter written to make request for a particular purpose or reason. It could be
written to a judge, teacher, client, customer, business associate, employer, co worker, a friend and so
on. It is written with a clear purpose to make request for a particular matter. It presents your request in
organized and professional manner. Such letters provide an opportunity to express your request without
any interruption and give enough time to the recipient to scrutinize all the information.
We have presented best writing tips on how to write an effective request letter.
 Compose it on your official letterhead. If you do not have one, write it using a good quality
stationary to make it look formal and professional.
 Apply a block or semi-block format for writing an official request letter.
 Write your name, title, organization, address and contact details. Mention the same details of
the recipient in the next line.
 Enter the current date following the address of the recipient. Write the date in its full form, such
as 4th March 2010.
 Use proper salutations consistent with the information you have about the recipient. If he is a
known person, use the name with his respective title such as “Dear Mr. / Mrs. / Ms. / Dr…… “. If
you have no information about the name, write “Dear Sir or Madam.”
 Cover all the relevant information in short paragraphs. Try to keep it within three short and
snappy paragraphs.
 Make two copies of the corrected draft, one to send to the actual recipient and another to keep
for your record.
 Put your signature on the final letter and sent it to the recipient.