INDUCTION PROGRAMME for Nature for Environmental and Agricultural Solutions LLC

Induction Program

1. INDUCTION PROGRAMME
Aug-09
Unlock Opportunity
Gitanjali AWARDSGitanjali AWARDS
By
SolutionZ

2. Content- Today's ProgramContent- Today's Program
Induction ?
Agenda of Induction Program.
Industry Overview
About Gitanjali Awards
Past -Present-Future
Industry Overview-Your future
Introduction (WH)new process & Appraisal system
Communication
Rewind & closing

3. InductionInduction
A formal entry into an organization or position or
office .
To know the organization
To know team Members
To know team goals
To know your own role
Management communication

4. Agenda Agenda
Introduction
To bridge the gap between the Management and the
employees.
Up gradation of production Unit
Our future and expectation

5. IntroductionIntroduction
Introduce your self.

6. Gitanjali AWARDS Gitanjali AWARDS
Established in 2002
Initially – Gift items.
Started Venture in to awards and mementoes in-
2004
Customized designs in - 2005
Our future and expectation

7. Gitanjali AWARDS – Success so far Gitanjali AWARDS – Success so far
Achieved 20% growth each year
Strong, reputable brand.
Client base of more than 550
Presence in all the industry segments IT ,
Manufacturing ,Govt. ,PSUs ,Corporate .
Expanding to metros very fast.
Brand presence through BIGBAZZAR & pal heights

8. Gitanjali AWARDS – Present Gitanjali AWARDS – Present
Sales revenue of 54 lacs last year
Employee strength of 20 presently
Two major display locations BIGBAZZAR & PAL
HEIGHTS
Office and manufacturing set up Bhubaneswar
Web site gitanjaliawads.com

9. Gitanjali AWARDS – Present Gitanjali AWARDS – Present
Sales
DirectorsDirectors
AssemblyScreen
CNC/LASER
Dream jetDesign
Organogram

10. Achievements 2007/2008
Maximum Sales revenue till date
Highest No’s of orders placed
Two major display locations BIGBAZZAR & PAL
HEIGHTS
Office and manufacturing set up Bhubaneswar
Strengthened Brand
Improved infrastructure
Established Client base
Presence in Mumbai ,Delhi ,Chennai

11. Gitanjali AWARDS – Future Gitanjali AWARDS – Future
Turn over of 1Cr by year End.
Employee strength from 20 to
35.
Capture Orissa market and
footholds in Hyderabad ,
Chennai ,Vishakhapatnam ,Ba
ngalore ,Calcutta ,Delhi ,Mum
bai
Brand positioning for
Gitanjali Awards.

12. Gitanjali AWARDS – Future Gitanjali AWARDS – Future
Sales
DirectorsDirectors
AssemblyScreen
CNC/LASER Dream jet
Sublimation
Design
Coordinatioon
Services

13. Expectations from ManagementExpectations from Management
How the organisation will grow ?
Common answers – more business ,more revenue ,more Employees .
What will happen if with the current position we get a business of 5crs in
a day ?
What will happen if we recruit 50 employees in a month?
We require managers from existing unit.
We require team work .
Organisation will grow Only when the employees grow.
Cricket team – Tendulkar captaining India,
Dhoni captaining India.-Team work, Shared
Responsibility,
What do we mean by growing employees ?
You need to get out of the comfort Zone ?
Ex. – Ganguly ,Dhoni
We have get to out of our shoes and take initiatives .
Opportunities are every where – we have to prove the managerial
skills.
Per employee turn over to be increased
Presently with only 30k per employee

14. Your Future- Positions availableYour Future- Positions available
Dpt. Heads
Sales
Sales team ?
Whole organisation.
You have to utilise all the possible ways of getting sales lead.
Production –CNC-LASER, Dream jet
sublimation ,Screen print , Assembly .
Service
Design
Mis. & Coordination
Accounts
Future Business leaders .
Perks

15. Industry overviewIndustry overview
Total market size of 5 crs in orissa
More than 150 crs in India
Nearest competitor – metros only
Scope for design – heads
Production/Operation heads
Accounts and Mis.
Unique industry so very few peoples are presently
with the industry.

16. Present Process in placePresent Process in place
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17. Detail of Existing Detail of Existing
Bigbazar/Pal heights
Telephone
Office
Internet
Sales
Call taken
ADMIN
Customer requirement
Communicated to Designer
Prelim designing
,pricing sent
Details taken
in a paper
Adjustments
and modifications
done
Communicated
to directors/Admin
Final proposal
sent to client
Approval
from
client
Approved
design
CNC/LASER
Assembly
Dream jet
No sheets
ASSEMBLY
pen
drive
No
Inventory CNC
Print
outs taken
If pre cuts
designs
Sent to
Assembly
Cutting as per
requirement
Tracing for
printing
Sent to Assembly
for flaming
Flaming done
To screen-print
for printing
Unfinished product
sent to assembly
Received from
CNC/LASER
All the unfinished
products assembled
Box specification
received from
Assessmbly
Engraving or
required job done
Received from CNC
Final product with
Assessmbly
Error CheckingError Checking Dellivery
Approval
from
client
SCREENPRINT
DESIGN
CNC/LASER
Dream jet

18. What do we require ?What do we require ?
What is Organized and what is un organized ?
Example our present sitting arrangement ?
What is a process ?
Ex. Traffic in city ,Depositing or withdrawing cash from
bank, Train ticketing.
Process is not for tracking ,its for betterment of
Client and employees and the organization
For Smooth flow of the whole organization
Do we have a proper process in place ?

19. Present processPresent process
Communication –
What is communication ?
Not --Listening to client & communicating the same to DESIGN
TEAM
Information is not passed to the next department through proper channel
and medium.
We don’t have any tracking mechanism for the client.
We don’t have any single point contact for the clients – for
enquiry ,sales ,tracking
We don’t have a check list for the inventory , we can not plan for future.
Specifications no where mentioned in a proper manner .
No smooth transition from sales to final product delivery.
Priorities defined -- verbally for clients.
Doesn’t show the work or effort you have put in the production.
Doesn’t have a auto run mechanism to run the organization .
Ultimately the product is delayed and quality is reduced

20. New Process – Focus pointNew Process – Focus point
Will function through Organized department NOT
INDIVIDUALS.
With the existing system we are individuals
Will make Departmental goals NOT INDIVIDUAL
GOALs
Smooth transition from Sales –Design - Production –
Delivery .
Error –Track - check and eliminate.
Improved Quality
Client servicing

21. M
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C
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A
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n
t
s
New Process – Departments FormationNew Process – Departments Formation
Sales
Designs
Production
Dream jet
CNC/Laser
Assembly
Screen Print
Servicing

22. New processNew process
Now Gitanjali awards will function through different departments.
Sales
MIS/Coordination
Designing
Assembly
CNC/Laser
Dream jet
Service
The whole information will rooted through Sales
Design team/Co-ordination/Sales will coordinate to close the sales- Up to PO
generation or up to advance collection
Specifications will be made for each department as per their requirement and will be
sent to all the departments immediately .
MIS will ensure the specification ,priority level and inventory tracking for each
department .
Design also has to ensure the product quality .
MIS will ensure the finished products reaches to ASSEMBLY .
Separate team designated for delivery --sales/ Co- Ordination has to ensure delivery
.
Sales has to ensure the collection

23. New Process – Departmental GoalsNew Process – Departmental Goals
Sales –Priorities
To ensure all that all the enquiries tracked
To ensure the communication between the client and the designing team to avoid any
miscommunication .
To ensure the final product delivery in time to the client.
Ensure the revenue is maximized.
Ensure the recovery from the client .
Design-Priorities
Ensure the communication is right and the right product is designed.
Ensure the financial settlement is right and is maximized.
Ensure the specifications are perfect and error free.
Specifications should be handed over to MIS ASAP.
Ensure the final product is fully finished.
Dream jet /CNC-Laser-
Basic objective is to hand over finished product with the at per quality .
Permanent designs has to be put in place so the time is reduced .
Ensure that the cost is always minimized.
Communicate all the inventories required to MIS .
Ensure error free designs are cut and placed for printing.
Assembly
Ensure Inventory – Coordination with MIS.
Ensure quality of the product
Ensure the packing quality is finest .

24. New Process – Departmental GoalsNew Process – Departmental Goals
Services
Ensure timely delivery .
Ensure the packing is right
Ensure the inventory level – Coordination with MIS .
MIS/Coordination
Ensure Coordination between all the departments
Ensure the communication between the client and design
Ensure the inventory level at a normal and profitable position
Ensure the product quality
Ensure the delivery
Ensure the recovery and closing
Ensure all the documents are filled up on daily basis.

25. Detail of New processDetail of New process
MIS
/ADMIN
DESIGN ASSEMBLY CNC/LASER SCREENPRINTSales
SEVICESClient
Enquiry
Rooted
to sales
Confirmation
for order
Communicates
with client
Communicated
to design
Comm.
Approval
taken
Comm.
Advance /PO
taken
Ensure
PO /Advance
Specifications
Prepared
Ensure
Specification
Ensure
Inventory
Inventory
tracking
Specification
sent
Specification
Received
Specification
Received
Specification
Received
Specification
Received
Cut with CNC
Cut with laser
Ensure
production
Target delivery
Received from
CNC for flaming
Printing done
Sent for
printing
Dream jet
Specifications
Received
Printing done
Sent to
Assemble
Sent to
Assemble
Un finished
products
Sent to
Assemble
Final Product
Ensure
Product
Ensure
Product
Ensure
Product
Error
Checked
Ensure
Delivery/
Collection
Ensure
Delivery Delivery

26. New Process New Process
We have got check points for each step in the production line .
Formats specially designed for each departments so that the quality is
maintained at each step.
Error is tracked through out the process so less chances for the error to
occur
We have eliminated storage and transportation.
Networking to be done
EPBAX system
Specification has been designed as each department requires
We have now MIS/Coordination dealing all the way through the
production line to ensure the quality and timely delivery .
Departmental goals are defined so we will work as a team not through
individuals.
To run the whole process in smooth way there will be a auto shift of
responsibility from one department to another department .
We have mentioned points to track down performance for all the
employees
Rewards will be given as per the points .
Weekly ,monthly ,review will be done as per the points .

27. New Process Formats New Process Formats

28. New Process Formats New Process Formats

29. New Process Formats – Dept. 1 New Process Formats – Dept. 1

30. New Process Formats – Dept. 2 New Process Formats – Dept. 2

31. New Process Formats – Dept. 3 New Process Formats – Dept. 3

32. New Process Formats – Dept. 4 New Process Formats – Dept. 4

33. New Process Formats – Dept. 5 New Process Formats – Dept. 5

34. Rewind & Q&ARewind & Q&A
Induction ?
Agenda of Induction Program.
Industry Overview
About Gitanjali Awards
Past -Present-Future
Industry Overview-Your future
Introduction (WH)new process & Appraisal system
Communication Skills
Rewind & closing