INVENTORY MANAGEMENT (Clin. Pres. 3)_020251.pdf

Inventory management

1. INVENTORY MANAGEMENT:
S.S.H.A. PHARMACY
DEPARTMENT AS A CASE STUDY.
Abiona Damilola
February, 2024

2. AFFECTS BOTH CLINICAL AND
FINANCIAL OUTCOME OF A
HEALTH INSTITUTION.

3. OUTLINE
•Introduction
•Objectives of inventory management
•Definition of terms used in inventory management
•Inventory classification
•Review of consumption pattern in S.S.H.A (May, 2023 – October,
2023)

4. INTRODUCTION
•Pharmaceutically, inventory refers to a stock of drugs and drug
items.
•Inventory management refers to the activity of forecasting
demands, ordering and managing stock at hand.
•The focus is when to order (time), how much to order (Quantity)
and from whom to order (supplier).
Stock
at
hand
Forecasting
Ordering
INVENTORY
CONTROL

5. OBJECTIVES
•Pharmaceutical products require adequate attention as they may
compose up to 40% of the healthcare budget. Thus there must be an
adequate management of the flow of medicines.
•Effective inventory management is crucial in pharmacy stores to
✓ensure optimal stock levels,
✓minimize loss and
✓ provide uninterrupted access to essential medications and healthcare
products.

6. DEFINITION OF TERMS
1. RATE OF CONSUMPTION
The average quantity of commodities dispensed to users during a particular time
period.
2. AVERAGE MONTHLY CONSUMPTION (AMC)
The measure of how much stock is used in an average month over a specific period.
3. STOCK ON HAND
Quantities of usable stock available at any level or at all levels of the system at a point
in time.

7. DEFINITION OF TERMS(CONTD.)
4. MINIMUM ORDER QUANTITY
The minimum quantity of a drug item to be stocked at every point in time.
Min. O. Q = A.M.C x 2
5. MAXIMUM ORDER QUANTITY
The maximum quantity of a drug item to be stocked at very point in time.
Max. O. Q = A.M.C x 4

8. INVENTORY CLASSIFICATION
A.The SDE Analysis (Scare, Difficult, Easy) : Based on Market availability.
B. The ABC Analysis (Always, Better, Control) : Based on value of revenue generated.
C. The VED Analysis (Vital, Essential and Desirable) : Based on how essential the drug item is.
D. The FSN Analysis (Based on consumption rate)
1. Fast moving drugs: Commonly prescribed medications/drug items.
2. Slow moving drugs: Not commonly prescribed medications/drug items.
3. Non- moving drugs: Discontinued medications/ drug items.
E. The MCD Analysis (Multi Criteria Decision): Considers more than one criterion.

9. A REVIEW OF CONSUMPTION PATTERN
IN S.S.H.A (MAY, 2023- OCTOBER, 2023)
INJECTIONS

10. INJECTIONS
Fast Moving Drug class Fastest moving drug item
WATER FOR INJECTION ----------
ANALGESICS Paracetamol
INTRAVENOUS FLUID Normal saline
OXYTOCICS Oxytocin
CEPHALOSPORINS ANTIBIOTICS Cefuroxime
OTHER ANTIBIOTICS Metronidazole
ANTIMALARIAL Artesunate 60mg

11. A REVIEW OF CONSUMPTION PATTERN
IN S.S.H.A (MAY, 2023- OCTOBER, 2023)
SYRUPS, SOLUTIONS AND SUSPENSIONS

12. SYRUPS, SOLUTONS AND SUSPENSIONS
Fast Moving Drug class Fastest moving drug item
ANTIBIOTICS Cefuroxime
ANALGESICS Ibuprofen
VITAMINS AND MULTIVITAMINS Ascorbic acid
ORS --------
ANTIMALARIALS Amodiaquine
ANTIHISTAMINES Chlorpheniramine
SUPPLEMENTS DHA Emulsion

13. A REVIEW OF CONSUMPTION PATTERN
IN S.S.H.A (MAY, 2023- OCTOBER, 2023)
TABLETS AND CAPSULES

14. TABLETS AND CAPSULES
Fast Moving Drug class Fastest moving drug item
ROUTINE DRUGS Ascorbic acid
ANTIBIOTICS Metronidazole
ANALGESICS Paracetamol
ANTIHYPERTENSIVES Methyldopa
ANTIMALARIALS Arthemeter/Lumenfantrine

15. A REVIEW OF CONSUMPTION PATTERN
IN S.S.H.A (MAY, 2023- OCTOBER, 2023)
GALENICALS AND DRESSINGS

16. GALENICALS AND DRESSINGS
Fast Moving Drug class Fastest moving item
GLOVES Examination gloves
NEEDLES AND SYRINGE 5mls needles and syringe
CANNULA Yellow cannula
VICRYL Vicryl 2
INFUSION GIVING SET -------
PLASTER Plaster 1

17. A REVIEW OF CONSUMPTION PATTERN
IN S.S.H.A (MAY, 2023- OCTOBER, 2023)
DELIVERY PACKS

18. RECOMMENDATIO N
•Therapeutic alternatives should be introduced into the healthcare system.