Investigative Reports Investigation Report Samples.pptx

Investigative Reports

1. INVESTIGATIVE REPORTS CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

2. LEARNING GOAL The students will acquire good writing skills and improve capabilities of writing accurate, complete, concise, clear and PNP-standard investigative reports and documents, necessary in the investigation and filing of various criminal cases before the prosecutor’s office or the court, as the case may be. . . CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

3. BACKGROUND/MOTIVATION According to the study, police investigator when writing police or investigation reports or documents, it finds very difficult to express their thoughts and the facts of the case clearly, whereby his or her prepared reports or documents become incomprehensible or CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

4. BACKGROUND/MOTIVATION the meaning of their contents is vague, resulting in the unfortunate dismissal of some cases they handled. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

5. DEFINITION OF TERMS 1. Investigative Reporting  an objective statement of the investigator’s findings, it is an official record of information relevant to the investigation which the investigator submits to his/her superior. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

6. DEFINITION OF TERMS 2. Communication the use of language, spoken or written to exchange ideas or transfer information. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

7. DEFINITION OF TERMS 3. Report • a detailed account of an event, situation, usually based on observation or inquiry. 4. Reporting • it is knowingly passing along information to someone else. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

8. DEFINITION OF TERMS 5. Report Writing • a communication that lends itself to a useful tool for people in a free society to express their thoughts and ideas and to obtain what they need or want. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

9. DEFINITION OF TERMS 6. Fact • anything which either through careful observation or investigation, has been proven to exist as to have happened. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

10. DEFINITION OF TERMS 7. Note Taking • defined as a brief notation concerning specific events that are recorded while fresh in your mind and used to prepare a report. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

11. DEFINITION OF TERMS 8. Chronological Order • the arrangement of events and/or actions in order by the time of their occurrence. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

12. IMPORTANCE OF INVESTIGATIVE REPORTING Preparations needed in writing of an Investigation Report • They serve as records for police administrators in planning, directing, and organizing the unit’s duties; CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

13. IMPORTANCE OF INVESTIGATIVE REPORTING • Can be used as legal documents in the prosecution of criminals; • Can be used by other agencies; • Can be useful to local media which need access to public documents; CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

14. IMPORTANCE OF INVESTIGATIVE REPORTING • The author of a report should also consider that his/her (written) work is reflective of his/her personality; and • Reports can be a basis for research. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

15. PREPARATIONS NEEDED IN REPORT WRITING • Review and Organize notes; • Draw an outline in chronological sequence; • Review for completeness; and • Actual writing of the report CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

16. CRITERIA OF A GOOD INVESTIGATIVE REPORT • It must be grammatically correct; • Abbreviation must be used appropriately and correct; and • The report should avoid slang, colloquialism or unnecessary technical terms. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

17. REQUISITES OF A GOOD INVESTIGATION REPORT Accuracy Completeness Brevity Fairness Form and Style CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

18. REQUISITES OF A GOOD INVESTIGATION REPORT 1. Accuracy the report should be a true representation of the facts to the best of the investigators ability. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

19. REQUISITES OF A GOOD INVESTIGATION REPORT 2. Completeness the question of five W’s and one H should be answered. 3. Brevity irrelevant or unnecessary materials should be omitted. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

20. REQUISITES OF A GOOD INVESTIGATION REPORT 4. Fairness should take the facts as he finds them 5. Form and Style arrangement of the materials presented should be in a manner which will make the report easy to read. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

21. REQUISITES OF A GOOD INVESTIGATION REPORT 6. Clarity the language and format of a report are simple and to the point. 7. Specific use of specific words that bring the reader close to firsthand experience. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

22. REQUISITES OF A GOOD INVESTIGATION REPORT 8. Timeliness completion of a report promptly. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

23. TYPES OF REPORT WRITERS Those who write without thinking; Those who write and think at the same time; and Those who think first and write afterwards. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

24. CONTENTS OF INVESTIGATIVE REPORTS Heading Memorandum Address Block Subject of the report Authority Matters to be investigated CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

25. SUPERVISION OF REPORTS 1. Assure Good Reports the Chief must sincerely want good reports; Standards of good reporting must be set up so that all will know what is expected of them; and CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

26. SUPERVISION OF REPORTS Systems of spot-checking must be set up to make sure that corrections are being made and to assure uniformity. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

27. SUPERVISION OF REPORTS 2. Protect the reputation of the Department and its Officers Good reports help refute false charges against officers and the department they represent. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

28. SUPERVISION OF REPORTS Good reports reflect favorably on the officers preparing them and on the department, they represent; and CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

29. SUPERVISION OF REPORTS 3. Methods of Supervision Tickler System Assignment Record All reports should be read and signed by the supervisory official. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

30. BASIC TYPES OF INVESTIGATIVE REPORTS 1. Spot Report an immediate and initial investigative or incident report addressed to Higher Headquarters pertaining to the commission of a crime, occurrence of natural or man-made disaster; and CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

31. SPOT REPORT CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

32. BASIC TYPES OF INVESTIGATIVE REPORTS 2. Progress Report an accounting of the action or series of actions undertaken in relation to an ongoing investigation of a case. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

33. PROGRESS REPORT CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

34. BASIC TYPES OF INVESTIGATIVE REPORTS 3. After Operation Report It is a report that maybe rendered after any successful police operation that leads to the arrest of any member or some members of syndicated crime group. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

35. AFTER OPERATION REPORT CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

36. BASIC TYPES OF INVESTIGATIVE REPORTS 4. Final Report a thorough, in-depth and lengthy account regarding the investigation of an incident or case as mandated by the higher authorities to establish. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

37. BASIC TYPES OF INVESTIGATIVE REPORTS or determine the truth based on the facts and circumstances with the appropriate recommendation for the proper course/s of action/s to be made. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

38. FINAL REPORT CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

39. OTHER TYPES OF INVESTIGATIVE REPORTS 1. Flash Alarm an account relative to the commission of a crime or incident filed by a complaining witness or victim to the Police Station; CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

40. OTHER TYPES OF INVESTIGATIVE REPORTS citing the date, time, place, possible motive of the commission/occurrence, how it was perpetrated, and other details relative to incident. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

41. OTHER TYPES OF INVESTIGATIVE REPORTS 2. Referral Notes to inscribe incidents, cases and other important events that transpire during his/her tour of duty. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

42. OTHER TYPES OF INVESTIGATIVE REPORTS 3. Coordination Report A report which is used as means of formal coordination to be made by the investigating agency with the police unit or military unit having operational jurisdiction over the place. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

43. COORDINATION REPORT/FORM CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

44. OTHER TYPES OF INVESTIGATIVE REPORTS 4. Case Referral Report It serves as endorsement to the Prosecutor's Office of the case being brought by the investigating officer before their (Prosecutor) attention for appropriate action. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

45. CASE REFERRAL REPORT CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

46. REFERRAL TO THE PROSECUTOR CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

47. REFERRAL TO THE PROSECUTOR CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

48. REFERRAL TO THE PROSECUTOR CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

49. SUMMARY The students learned the importance of investigative reporting; the different types of basic investigative reports and performed practical exercises in making of different investigative reports. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.7 – Investigative Reports

50. CRIMINAL INVESTIGATION COURSE (CIC) Lesson 3.1 – Introduction to Criminal Investigation END OF PRESENTATION