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1. INVITATIONS
AND
REPLIES

2. INTRODUCTION-
Invitations are extended to relatives, friends,
acquaintances and clients on a number of social occasions
like marriages, births, engagements, deaths or other public
functions.
While formal invitations are sent for the
above-mentioned occasions, many people also send a
handwritten informal invitation beforehand to make
these occasions more personal, cordial and intimate as is
appropriate to their relationship.

3. FORMAL INVITATIONS-
CARD FORMAT

4. FORMAT-
In case of formal invitations, each of the following is written in a
separate line with fonts of varying sizes and styles.
-Names of the hosts
-Names of the invitee is optional in case of a formal card
-Formal phrase of invitation, for example:
o Request the pleasure of your benign presence/company.
o Seek your auspicious presence.
o Solicit your gracious presence on the auspicious occasion
-The date, time and venue of the event.
-The occasion/ reason of the invitation.
-RSVP

5. CHARACTERISTICS -


1.Meant for a lot of invitees.
2.Written in the third person.
3.The subject matter is written in the centre setting.
4.Details like address, dress code or any other
instructions are written at the bottom to the left or
the right as per choice or convenience.
5.In case a VIP is invited as the chief guest, his name
must appear prominently.

6. CHARACTERISTICS -

6. Name of the invitee is not to be included.
7. Simple Present Tense is to be used.
8. The date of writing is not to be given.
9. There is no signature of the host.
10.The abbreviation RSVP (French: repondez s’il
vous plait ) i.e. ‘please reply’ is written below on
the left with address and ph. no. of the host(s)
11. Put the invitation into a box.
12. Do not exceed 50 words.

7. SAMPLE-1

8. Mrs. and Mr. Madan Sharma
Solicit your gracious presence on the auspicious occasion
of the marriage of their granddaughter
SONALI
(Daughter of Mrs. Savita and Mr. Rahul Sharma)
With
SHRIDHAR
(Son of Mrs. Suman and Mr. Kapil Sharma)
on
17 December 2023
at 7.30 p.m.
at
Red Carpet, Party Lawn, Preet Vihar, Delhi-110031

R.S.V.P. With best compliment
B-36, Rajdhani Enclave, Vinod Sharma & All Relatives
Vikas Marg, Delhi
Ph.: 9868xxxxxx

9. SAMPLE-2

Your school is organizing
the Annual Day next
month in one of the
prestigious auditoriums of
your city. Draft an
invitation in not more than
50 words giving all the
essential details. Do not
forget to include necessary
instructions against mobile
phone and cameras.

10. The Management, Staff and Students
of
Government Model Sr. Sec. School, Chandigarh
cordially invite you in their
ANNUAL FUNCTION
"TARANG"
at 6:00 p.m. on 4 August 2023
in
The National Auditorium.

Sh. Pramod Kumar
Secretary Higher Education, Ministry of HRD, Govt. Of India
has kindly consented to be the chief guest.
RSVP
Ph….

Instructions:
- The card admits two people only
- Please be seated by 5:30 p.m.
- The use of mobile phones and cameras is prohibited
- Program overleaf

11. FORMAL INVITATIONS-
LETTER FORMAT

12. If it is meant for an individual (chief guest), then we
write a formal letter of invitation to preside over /
inaugurate / judge events, etc.
-Includes the name of the invitee
-It is written on run-on lines. The sentence is not
broken into different words/phrases.
-Format same as that of a formal letter
Other details are similar to the mass-scale
invitations

13. SAMPLE-1
You are Neha / Nakul, the President
of the English Literary Society of
Government Model Sr. Sec. School,
Sector 19, Chandigarh. You have to
organise an Inter Zonal Declamation
Competition on the topic
"Communication Skills are Very
Important in Modern World" at the
+2 level. You wish to invite Dr.
Shailesh Gupta, an eminent
educationist to preside over the
function to be held on 16 October,
2023 at 9:30 a.m. Write an invitation.

14. Government Model Sr. Sec. School
Sector-19
Chandigarh

October 1, 2023

Dr. Shailesh Gupta
212, Ajnara Hills
Chandigarh.

Sub: Invitation to Preside over Inter Zonal Declamation Competition

Sir,
The English Literary and Cultural Society of Government Model Senior Secondary School is organising an English
Declamation Competition on the topic 'Communication Skills are very Important in Modern World' on October 16,
2023 at 9:30 a.m. in the school auditorium. Kindly consent to preside over the above said programme and judge the
event. Your esteemed presence will boost the morale of students. Waiting in anticipation.

Yours sincerely,
Neha
NEHA
(President- Literary Society)

15. SAMPLE-2

16. Kamala Nehru School
Cantonment
Meerut

July 10, 2023

Mr. K.J. Singh
DCP, Police Line
Meerut

Subject- Invitation for Annual Day Function

Sir,
It gives us immense pleasure to inform you that the school is celebrating its Annual Day function on July 26,
2023 at 5.30 p.m. in the school auditorium. We shall consider it a great honor if you could grace the occasion
with your benign presence and preside over the function as the Chief Guest and also give away the prizes.
Kindly consent to preside over the above said programme.

Yours sincerely
Sign
NAME
(Principal)

17. INFORMAL INVITATION

18. Points to Remember-

1.Informal invitations are written in the first person
(I/We).
2.The sender's address is written as usual but the
receiver's address is not mentioned.
3.The date of writing the invitation is given.
4.The salutation is 'Dear + name'.
5.The complimentary close is 'Yours lovingly'.

19. Points to Remember-
6. Various tenses of the verb are used according to the
situation unlike the formal invitation.
7. The informal invitations do not ask for a reply
unlike the formal invitations. However, it is polite to
reply to the invitation.
8. The vocabulary is less formal. It is written in
warm and personalised tone.
9. They are very persuasive in nature.

20. SAMPLE-1

Your parents have
completed 50 years of
happy married life.
Send an informal
invitation to your uncle,
residing in Cochin, to
join you in the Golden
Jubilee celebration of
their marriage at your
house.

21. E-20, Raja Garden
Madurai

10 December 2023

Dear Uncle
With God’s grace, I am fortunate to see the most momentous day of my
life. My parents will be completing 50 years of their happy and prosperous
married life. We have planned to celebrate their Golden-Jubilee on 25
th
of
December, 2023 at our residence. It will be a simple ceremony. Only
family members and close friends are invited. Do join us on this auspicious
day to increase the joy multifold.
Yours lovingly
Yogesh

22. SAMPLE-2

You are Anuj / Anuja
Goel. Write a letter of
Invitation to invite all
your friends for the party
you are giving to
celebrate your selection
in B-Tech in DTU.

23. C-42
Yojna Vihar
Delhi

10 September, 2023

Dear Rahul
As you know, I have got an admission in B-Tech in DTU. I am throwing a
small party for family and friends to celebrate my success and wish to
invite you for the same as no celebration can be complete without you- my
best friend! Reach my residence at 7.30 p.m. on 16 September, 2023 to
rejoice in my moment of joy.
Yours lovingly,
Anuj / Anuja

24. FORMAL AND INFORMAL
REPLIES

25. Replying to invitations is essential. It is an essential courtesy to
the host who has extended an invitation and also helps the host
know how many guests will arrive so that he/ she may make
arrangements accordingly.

Like the invitations, replies to invitations are also of two types:
1. Formal Replies- Acceptance and Regret
2. Informal Replies- Acceptance and Regret

26. FORMAL REPLIES

27. Points to Remember-

1.Acknowledge the invitation
2.Express thanks in third person
3.When accepting, confirm date and time
4.If declining, don’t give detailed reason, convey your
best wishes
5.Don’t sign at the end

28. SAMPLE-1
Mr. and Mrs. Naidu are pleased
to receive the invitation for dinner
on the occasion of the
50
th
Wedding Anniversary of
Mr. and Mrs. Mehra,
at Hotel LEELA PALACE
at 8 p.m. on Tuesday,12
th
September, 2023
and confirm their participation in the function.

29. Formal Acceptance: Sample-

Mr. and Mrs. Naidu are pleased
to receive the invitation for dinner
on the occasion of the
50
th
Wedding Anniversary of
Mr. and Mrs. Mehra,
at Hotel LEELA PALACE
at 8 p.m. on Tuesday,12
th
September, 2023
and confirm their participation in the function.

30. Formal Regret: Sample-
Mr. and Mrs. Naidu
thank
Mr. and Mrs. Mehra
for the invitation for dinner
on the occasion of their
50th Wedding Anniversary
on 12 September, 2023 at Hotel Leela Palace
but regret their inability to be present
on the occasion due to a prior engagement.

31. REPLIES TO FORMAL LETTERS
OF INVITATION

32. Formal Acceptance: Sample-
73, Sector-11-A
Chandigarh

October 15, 2023

President- Literary Club
Government Model Sr. Sec. School
Sector-19
Chandigarh

Subject: Acceptance of Invitation

Dear Neha
Many thanks for inviting me to preside over the Inter Zonal Declamation Competition to be held on 27 October, 2023
at 9.30 p.m. I shall be highly delighted to attend the function and enjoy listening to the views of students. It will be
kind of you, if you could provide me the official transport.
With warm regards
Yours sincerely
Shailesh Gupta
SHAILESH GUPTA

33. Formal Refusal: Sample-
73, Sector-11-A
Chandigarh

October 15, 2023

President- Literary Club
Government Model Sr. Sec. School
Sector-19
Chandigarh

Subject: Regret Letter

Dear Neha
Many thanks for inviting me to preside over the Inter Zonal Declamation Competition to be held on 27 October,
2023 at 9.30 p.m. but I am sorry to say that I shall not be able to attend the same due to a prior engagement.

With warm regards
Yours sincerely
Shailesh
SHAILESH GUPTA

34. SAMPLE-2
You are Akshya/ Aakriti.
You have been invited to
participate in a seminar on
‘Fundamental Rights of
Children,’ organized by the
Lions Club of your district.
Respond to the invitation by
writing a letter to the
secretary of the club.

35. 10 Mount Road
Chennai

10
th
September 2023

The Secretary
Lions Club
Mount Road
Chennai

Subject: Inability to Accept the Invitation

Sir
Thanks for inviting me to participate in a seminar on ‘Fundamental Rights of Children’ on 17
th
September 2023 at
Lions Club. I feel honoured and obliged. However, I shall not be able to accept your invitation. Some unavoidable
previous engagements keep me tied down to my place on that day. Thanking you once again for your kind invitation.

Yours sincerely
Akshya
AKSHYA

36. INFORMAL REPLIES

37. Points to Remember-

1. It is like an ordinary letter.
2. Do not use any formal expressions.
3. Write in I Person.
4. Add some personal touch.
5. Sign at the end.

38. Informal Refusal: Sample-
7-C, Yojna Vihar
Delhi

10 September, 2023

Dear Anuj
My heartiest congratulations to you on being selected in IIT JEE. Many thanks for
inviting me to attend your post selection party to be held on September 25,2023 at your
residence, but I am sorry to say that I shall not be able to attend the same as I shall be
out of station next week. I shall miss this joyous occasion. I wish you all the best for the
future.
God Bless You!

Yours lovingly
Rahul

39. Informal Acceptance: Sample-

7-C, Yojna Vihar,
Delhi

10 September, 2023

Dear Anuj
Many thanks for inviting me to attend your post selection party which will be
held on September 25,2023 at your home. I shall be highly delighted to attend
the same and be right beside you to share your happiness and rejoice at your
success.

Yours lovingly
Rahul