Inward outward documentation

analysis

1. A
PROJECT ANALYSIS
ON
APMC (AGRICULTURE PRODUCT MARKETING
COMMITY)
SUBMITTED BY:
Kalathiya Vinod V
SUBMITED TO:
Infinity
B.H.GARDI COLLEGE OF ENG AND TECH (RAJKOT)
[Department of MCA ] P a g e | 1

2. 1. Introduction
The main advantage of the APMC system is that the farmer and merchant can easily do
all process but it is not down in computer system so admin can easily get all information
about all transaction with different report.
a. Purpose
Our main purpose for this project is making system and procedure is online. Here we
can go and analyses the data of different field and get maximum profit for future
investment.
b. Overview
This system provides an easy solution to APMC that can store all procedure as well as all
report can generate different sectored wise
Here there are two sections overall description and specific requirements;
-Overall description will describe major role of the system components and
interconnections.
-Specific requirements will describe roles & functions of the actors.
c. Overall Description
First of all any farmer will come into APMC with their product for
selling, a farmer need to take entry gate pass at the time of entering
into APMC.
After there is one APMC employee at platform and he will note
detailed inside the Register Master such as Product Name, Farmer
Name, Village, Vehicle No, and Number Sample …. Etc
[Department of MCA ] P a g e | 2

3. After farmer goes inside APMC platform where there is one writer
that belongs to any of the broker and that broker is belongs any of the
APMC merchant and he will verify farmer product such as which
product, how many quantity…Etc
After auction process is begging and numbers of merchant perform
bidding process and the highest price of the product is selected from
the farmer side and finally farmer will sell their product to that
merchant.
A merchant who will finally perches product of farmer make one bill
(Kabala) with Product Name (detail of all product), Farmer Name,
Merchant Name, Weight of product, Price, date, village, broker name,
…. Etc.
There are three copy of the bill (kabala), one copy is with APMC, one
copy with Merchant, and one copy with Farmer.
After finishing payment process a merchant able to bring it outside
from APMC with stamp of APMC if merchant forget to take stamp of
APMC than they will charge as per APMC decided.
[Department of MCA ] P a g e | 3

4. At the end of each month a merchant need to submit all bill (kabala)
to APMC and APMC take charge from merchant as their policy
decided. For example 50 paisa per Rs.100.
d. Scope
This Project is only useful for APMC because here only APMC employee can
enter data into data base , farmer and merchant have a no any right or authority to
insert data into APMC system
e. Environmental Characteristics
· Hardware
Several hardware platforms support APMC system..
Hardware
-Processor : Intel Pentium 4 or above
-RAM : 256 MB or above
-Hard Disk : 160 GB or above
· Peripherals
•scanner
•printer
[Department of MCA ] P a g e | 4

5. · People
· Bidder - The person who places a bid, and wants to buy an item .
· Item - One listing in the auction (can be several actual items, but will be
represented by one listing).
· Seller - The person who listed the item to be sold.
· Winning bid - The price a buyer pays to win an item.
· Administration
· User
Paperless:
APMC auction is paperless. Paperless auctioning is environmentally friendly, but many
people feel more comfortable having a paper trail when they pay their bills .
2. Goals of Implementation
Today’s all document and reports is save into manual file it is very tuff thing
and APMC have a day by day transaction is very high so we are create one system in
that system all process entry and transaction will be save into APMC system database
so it’s very easy for any APMC to save and stored all database into system and also
necessary if any decision will be taken in future and also useful for getting all reports
3. Functional Requirements:
[Department of MCA ] P a g e | 5

6. Administrator: He is the super user responsible for managing clients of the
system, taking system backup, generating reports, maintaining organization
details.
Manage Clients: The Administrator can enter new user whether he is farmer
or merchant.
Maintain Corporate Details: The Administrator maintains entire details of
the Corporate that includes details of the Corporate Admin and its sub user’s
details etc.
Take System Backup: The Administrator Backup the database in order to
prevent loss of data on system crashes. He can backup entire database or a
particular section..
Generate Reports: : Responsible for generating different reports which is
about all transaction as well as all APMC related reposts
a. full system description
ENTRY GATE PASS
Description
-This form is fill up by APMC employee when any of the farmers
comes into the APMC for selling their product.
-First of all APMC gatekeeper which having a system and enter data
into that form that must be necessary
-Here farmer name , product name , village, and general commission
agent name is must be required
-Then after farmer have a permission to go into APMC platform
[Department of MCA ] P a g e | 6

7. ENTRY GATE PASS Register
Description
-After getting entry gate pass when farmer reach inside APMC
platform where there is one APMC employee who will note down
above information into register.
-Those all information is just for data purpose which is having APMC
for a data only
-
VERIFICATION
Description
-This form is necessary for APMC as well as Merchant because here
actual verification is done by through any writer of the merchant.
-Here all the product quantity counts at the time of unloading.
-And this process is very use full for getting a full conformation which
product and how much product is entered.
-It’s just for verification requirement.
[Department of MCA ] P a g e | 7

8. AUCTION REGISTER
Description
-Auction process is the very necessary for done all APMC procedure
-In that process auction time is fix and also check all product one by
one and bid on that product one by one
-During bidding process APMC , farmer and corporation people are
there and bid on particular product it could be grain , vegetables,
spices, and other product .
-Bid procedure is also fulfill with APMC rules and regulations.
-During auction process the highest biding price of any product is
fixed by APMC and farmer both and performs the above process.
-Based on that any merchant prepare bill.
-
Delivery Contract
Description
-Base on auction process one delivery contract will be generating.
-That is also known as a bill.
-Here farmer name , corporation name , merchant name and broker
name id specify in this bill , also type of grain , total weight and price
per 20 K.G is also there and after all total bill amount is also specify
in this bill
-This book would be given by AMPC to any merchant their rules and
regulation is decided by APMC.
[Department of MCA ] P a g e | 8

9. -Than after there are three copies will be generated of the form in
which one copy with framer, one copy with commission agent and
one copy with purchasing party.
-Based on that final bill is generate.
BILLING PROCESS / NAME OF CORPORATION
Description
-In that billing process farmer name , corporation name , merchant
name and broker name id specify in this bill , also type of grain , total
weight and price per 20 K.G is also there and after all total bill
amount is also specify in this bill that is already in delivery contract .
-Based on that detail there are three copies generate.
o1. One copy having a Farmer
o2.second copy having a commission agent
o3.third copy having a n APMC
-That is a very necessary for merchant as well as APMC , because the
end of month that all bill is required to APMC and the end of month
APMC collect that all during monthly transaction would be done
between APMC and merchant.
-Base on monthly transaction merchant required paying some
commission to APMC base on rules and regulation.
[Department of MCA ] P a g e | 9

10. -This process is very important, because if any will merchant not
submits that all bill time to time then merchant have a some penalty
charge is required to pay with base on APMC rules.
EXIT GATE PASS
Description
-After all the end of the all procedure Exit gate pass is necessary with
APMC Stamp.
-If stamp is not on a gate pass then merchant have to pay some penalty
to APMC.
-In exit gate pass merchant name, product name, kilogram, price and
Net total are there.
-It must be required to submit exit gate pass to APMC gate keeper
Diagrams :-
[Department of MCA ] P a g e | 10

11. Usecase Diagrame
Role Of Administratore
[Department of MCA ] P a g e | 11