IPAS or AIMS

A presentation about IPAS (Integrated Payroll Accounting System) as part of AIMS (Accounting Informtion Management System) of Indian Railways IT application

1. HR Employee Profile  Appointment Details Personal / Family Details  Payroll  Salary, Loans / Advances, Allowances & Recoveries Annual Increments Income Tax Bonus DA Arrear Supplementary Bills   Service Record  Promotion / Demotion Transfer / Retirement Seniority Leave Settlement  Leave Salary GIS DCRG Traveling Allowance Quarters & Electricity Cadre Loans & Advances FINANCE Internal Check C06 Generation Bill Passing C07 Generation Abstract Preparation Cheque Printing Books PF Pension Cash & Pay Suspense Budget Traffic Accounts

2. Advantages over PRIME/AFRES Functional: Centralized Architecture-> Real Time Information of any micro/ macro level can be provided. Uniform application -> all the business rules and Compliance of any rules/circular of Board (such as DA Arrear, Bonus etc.) can be made speedily.

3. Technical Web based Application -> doesn’t require any client software on end-users’ PCs. High Availability (24*7) as all the servers have been clustered to run in fail-over mode with load balancing through Hardware Load Balancers Centralized maintenance and management of Infrastructure (Application Software, Hardware & Systems Software) Disaster Recovery of critical applications such as Integrated Payroll & Accounting Systems (IPAS).

4. Security: Encryption of data so that any transaction of IPAS including passwords of users can not be hacked. Role based access to the end users backed by Audit trails to monitor the changes made by any user including Administrators No access of database has been given to anyone for security reasons.

5. Ease of Use: Reduced navigations since Inter-related data capturing screens have been merged into single screen Steps for salary processing have been merged The salary and income tax processing can be done by respective bill clerks. Salary Bill passing screen has enriched functionality now. The screen compares allowances/recoveries/allocations with that of previous month for individual employee to check. In addition, variations are shown in red colour. Moreover, the user has been provided all the information required for passing the salary bill.

6. Transfer of employees – no need for physical movement of records relating to service data viz. service card, LPC, leave account etc financial data viz.PF/ NPS, loans etc. {Mere change of Bill Unit of the employee would enable the new Unit to access his entire data} Link with PF module to account repayments of PF loans through MCR. Aids in serving Railway Employees

7. KEY BENEFITS TO EMPLOYEES Access to the following over the internet Bio-data Service particulars Pay & allowances Provident Fund/ NPS Leave particulars Loans & Advances Income Tax liabilities {Mobile App. for employee self service on the anvil}

8. Future roll outs Interface/ Integration of the Accounts modules of IPAS with Other Applications Traffic Account Module with PRS/FOIS/UTS for earnings. MMIS with Stores bills enabling cheques through IPAS. Works Register Module with IRPSM to monitor plan head –wise, source – wise, work-wise expenditures RBCS (Rail Budget Compilation System) with IRPSM and Works Register Module to aid budget estimations & reviews. Crew Management System (CMS) for allowances of running staff with payroll. ARPAN (Pension software) for early settlement of Pension cases

9. Thus IPAS, a Web enabled application riding on a 3-tier centralized architecture based on Java front end and Oracle back end enables a common application to all the Railways in adopting similar automated processes with faster change management facilities leading to better efficiency, security and safety with real time access to financial transaction data across various macro & micro levels of IR paves the way for improved financial and fiscal discipline and HR activities

10. Thank You